HomeMy WebLinkAboutAgenda Report - March 6, 2013 C-15AGENDA ITEM C• `5
CITY OF LODI
COUNCIL COMMUNICATION
• TM
AGENDA TITLE: Adopt Resolution Approving the Annual Shared Automation Fee Structure for the
Agreement Between the City of Stockton and Sirsi, Corp., Integrated Library
System, and Approving Cost Sharing Fee for 2012/2013 Budget Year ($28,250.31)
MEETING DATE: March 6, 2013
PREPARED BY: Library Services Director
RECOMMENDED ACTION: Adopt Resolution approving the annual shared automation fee
structure for the agreement between the City of Stockton and Sirsi,
Corp., Integrated Library System, and approving cost sharing fee for
2012/2013 budget year ($28,250.31).
BACKGROUND INFORMATION: In 2003, as authorized by the City Council, the Lodi Public Library
entered into a contract with Stockton San Joaquin County Library
System to share an Integrated Library System (ILS) provided by
Sirsi Corporation. The Sirsi ILS integrates all the functions of the library (including materials acquisition,
cataloging, circulation, patron record management, etc.) together in one automated system. It allows
users online access to the catalog to search for library, materials. It allows users access to their accounts
via the Internet to place holds and to receive email notification of holds, overdues, and due date
reminders. The integrated library system maintains all the records of items in the collection and
registered borrowers and their status in relation to each other. The contract requires the parties to
annually agree on a fee structure for the Sirsi services to the Lodi Library.
City of Stockton Information Technology Department staff provides computer technology services and
Stockton Library staff members consult on `implementation of the system and software as needed. Lodi's
system maintenance costs charged by Sirsi Corporation are directly passed through from Stockton. Lodi
shares a percentage of connectivity charges based on the percentage of peripheral equipment connected
to the system. Charges for City of Stockton staffing expertise and consultation are charged annually for
estimated services rendered. This year, Stockton proposes that Lodi pay $28,250.31 under the contract,
a decrease of 10% from 2011/12.
FISCAL IMPACT: Sharing library resources with the City of Stockton is a cost-effective way to
provide Lodi Public Library patrons with convenient, online access to library
materials and resources.
FUNDING AVAILABLE: 210801.7323; $28,250.31
Dean Gualco, Interi Library Director
Jordan Ayers, Deputy Zity Manager
AW/Sb
APPROVED: : A I
radt Bartlam, City Manager
V7,*)irsi,DynbC
AMENDMENT TO AGREEMENT(S)
with
CITY OF STOCKTON
This amendment ("Amendment") is made by and between City of Stockton, Global Customer number 320209 ("Customer"), and Sirsi Corporation
dba SirsiDynix ("SirsiDynix").
Whereas the parties have entered a(n) Automated Library Software License and Hardware Sales Agreement and Software .Support Services Agreement
with an effective date of 02/04/2003 as may have been subsequently amended from time to time (hereinafter referred to as
the "Agreement');
Whereas the parties hereto wish to amend certain terms of the Agreement, now therefore, for good and valuable consideration the receipt of which is
hereby acknowledged, SirsiDynix and Customer agree as follows:
1. Definitions.
For purposes of this Amendment and attached Quote, the following
terms shall have the meaning set forth herein:
"Content" means any information, data, text, software, music, sound,
photographs, graphics, video messages or other material.'to which
Customer is provided on-line access to through SirsiDynix on a
subscription basis.
"License Metrics" means the limitation on the usage of each of the
Software or SaaS Services as designated and/or defined in the
applicable Quote by a term such as the number of titles, ,circulation,
users, students, seats, reports, and the like.
"Maintenance means the technical support and provision of Updates for
the level of support services ordered, all of which are provided under
SirsiDynix's Support Policies in effect at the time the Services are
provided. A current version of such Support Policies can be found at:
http://clientoare.sirsidynix. com/index. php?goto=Knowledge&docs&pid=1
&kcat id=59&hilite=946.
"Quote" means the document executed by the parties specifically
referencing this Amendment and/or the Agreement, which contains
Customer's order specific information, including description of Software
and Maintenance ordered, License Metrics and associated flees and
payment terms.
"SaaS Services" means the provision of (i) Software as sa'service
(SaaS) hosted by SirsiDynix from a server farm that is comprised''of
application, data and remote access servers used to store and run the
Software and Customer Data, and/or (ii) web access to Content and (iii)
associated Maintenance.
"Software" means the SirsiDynix Software and Third Party Software.
"System" means the total complement of hardware and Software
fumished and maintained by SirsiDynix.
"Third Party Software and Products" means •content and isoftware
including Documentation and Updates, owned by an entity'other than
SirsiDynix which are to be provided to Customer by SirsiDynix on a
pass-through or OEM basis pursuant to the terms of the EULA.
All other capitalized terms used herein have the meaning set forth in the
Agreement, unless expressly stated otherwise in this Amendment.
Customer Initial and Dater
Page 1 of t
2. Amendments.
The parties agree to amend the Agreement as follows:
All Clauses in the Agreement referencing a set Term and/or Termination
date are hereby superseded by the following:
Term and Renewal. Maintenance and/or SaaS services (collectively
"Services") continues, subiect to State Statutes, through the expiration
of the initial term set forth in the attached Quote ("Initial Term").
Following the end of the initial Term, Services shall automatically renew
annually for 12 month periods ("Renewal Term"), unless Customer
gives written notice 60 days prior to the end of the Initial Term or any
Renewal Term, of its intention to terminate Services. Written notice
shall be given to legal@sirsidynix.com or by registered mail to
SirsiDynix Technology Centre — Legal Dept., 3300 N. Ashton Blvd. —
Ste 500, Lehi, UT 84043.
Subject to timely payment of the applicable fees, Maintenance is
provided for all Software, unless otherwise noted in the Quote, provided
however that with respect to Third Party Software, SirsiDynix's obligation
is limited to using commercially reasonable efforts to obtain Maintenance
from the third party owner of such software.
SirsiDynix Onsite to SaaS Services Migration. If Customer is
currently running an onsite SirsiDynix System, Customer may have its
System migrated to SaaS Services at any time during the Initial Term or
any Renewal Term. Customer shall be responsible for the mutually
agreed upon fees for such migration, which shall be quoted at the time of
request. The initial term for the SaaS Services shall be at least the
remainder of the then -current Term of this Agreement.
In the event Customer chooses to migrate to a SaaS environment,
SirsiDynix shall continue to invoice the full annual Maintenance for
Customer's existing onsite system. As of the date of initial live use of the
SaaS Services, SirsiDynix shall invoice the full one-time migration and
first year's recurring fees for the SaaS System while at the same time
issuing a pro -rated credit for any unused onsite Maintenance fees.
Third Party Software and Products. SirsiDynix may add and/or
substitute functionally equivalent products for any Third Party Products
in the event of product unavailability, end -of -life, or changes to software
requirements. Use of the Third Party Software and Products subject to
all terms and conditions of the applicable Third Party EULA and
SirsiDynix makes no warranty with respect to such. Customer's sole
remedy with respect to such shall be pursuant to the original licensor's
Confidential
warranty, if any, to SirsiDynix, to the extent permitted by the original
licensor. Third Party Software and Products are made available by
SirsiDynix on an "AS IS, AS AVAILABLE" BASIS.
Use. Software and/or Services purchased may be accessed by or used
to manage no more than the number of LicenseMetrics specified in the
Quote, or the License Metrics specified in the current Agreement
SirsiDynix'
between the parties if no License Metrics are specified in the Quote.
Additional License Metrics may purchased under an additional Quote
at the pricing as defined in the Quote in effect at the time the additional
License Metrics are added, prorated for the remainder of the then -
current Term. The Services for added License Metrics shall terminate on
the same date as the pre-existing Services. Fees are based on Software
and/or Services and License Metrics purchased and not actual usage.
Unless expressly amended in this Amendment, all terms and conditions of the Agreement shall remain in full force and effect.
If the foregoing correctly sets forth your understanding of your agreement with respect to the matters treated above, please indicate your acceptance
and approval below and return either a PDF or a fax of the signed document to legal@sirsidynix.com or 801-223-5561; with original to follow to
SirsiDynix Technology Centre — Legal Dept., 3300 N. Ashton Blvd. — Ste 500, Lehi, UT 84043.
This Amendment may be executed in any number of counterparts, each of which when executed and delivered shall be an original, but all of such
counterparts shall constitute one and the same instrument. PDF documents and facsimile transactions shall be considered and have the same effect as
originals.
The Effective Date of this Amendment shall be the date of the last signature below CEffective Date").
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed by their duly authorized representatives as identified below.
City of Stockton
605 North El Dorado Street
Stockton, California 95202
SirsiDynix
SirsiDynix Technology Centre
3300 N. Ashton Blvd. — Ste 500
Lehi, UT 84043
Sign:
Sign: ,
Print Name: Bc>b be -is
Print Name: —J tzatI44 C2.
Title: rricy Yl. €=
Title:
Date:
Date: te't - 2
ATTEST:
BONNIE L PAIGE
CLERK OF THE CITY OF
By,
File: City of Stockton
At Will Addendum
GC#320209
This Addendum ("Addendum") is entered into between Sirsi Corporation dba SirsiDynix ("SirsiDynix") and the customer listed in the signature block
on the signature page of this Amendment. ("Customer"). The provisions of the Agreement ("Agreement'), including its incorporated schedules and
addenda, are hereby fully incorporated herein by reference. Capitalized terms that are not otherwise defined in this Addendum shall have the meanings
set forth in the Agreement.
The effective date of this Addendum shall be the date specified on the signature page of the Amendment ("Effective Date").
The above parties agree to the following:
1. Definitions: "Initial Term" and `Renewal Term" are defined ('Terminated Service") by Customer, other than due to breach by
in this addendum as they are in the Perpetual Software. License and SirsiDynix, which becomes effective upon any date prior to the end of
Maintenance Schedule and/or the SaaS Services Schedule as they the last year of the then -current Term. Such fee shall be equal to 50%
refer to their respective services. of the remaining value of the then -current Term of the
2. Fees: Customer acknowledges that, based on Customers Services. Customer agrees that damages suffered by SirsiDynix in
willingness to enter into this Amendment for the term specified in the the event of early termination are difficult or ad impossible to determine
Quote, SirsiDynix has provided Customer with Services at rates that and that the above amount is intended be a reasonable
represent a substantial discount from the rates that SirsiDynix would approximation of such damages and not a penalty. Customer agrees
that it will pay such amounts within thirty (30) days of any early
otherwise charge, along with certain other free or substantially
termination
discounted products or services, as identified in the Quote for the ithe Services. Customer shall notify SirsiDynix i
n '
Initial Term or Renewal Term(s) of the Services (each referred to writing its intent to terminate such Services not less than ninety (90))
individually as a "Term"), based on the length of the Tenn. Customer days prior to the date of termination and Customer shall not veligible
therefore agrees that it is reasonable for Customer to pay a fee to for any pro -rata credit or refund for unused partial year Services fees
paid.
SirsiDynix in the event of early termination of a recurring Service
*** *"*END OF AT -WILL ADDENDUM*****'`
Customer Initial and Date: �' i iii Confidential
Page 1 of 1 SirSiDyni)C
File: City of Stockton
GC#320209
Non -Appropriation of Funds Addendum
This Addendum ("Addendum") is entered into between Sirsi Corporation dba SirsiDynix ("SirsiDynix") and the customer listed in the signature block
on the signature page of this Amendment. ("Customer"). The provisions of the Agreement ("Agreement"), including its incorporated schedules and
addenda, are hereby fully incorporated herein by reference. Capitalized terms that are not otherwise defined in this Addendum shall have the meanings
set forth in the Agreement.
The effective date of this Addendum shall be the date specified on the signature page of the Amendment ("Effective Date").
The above parties agree to the following.
Non -Appropriation of Funds: if funds are not available; in a'fiscal shall not purchase similar materials, supplies, services, or items of
year to continue under this Agreement, the Agreement ';will be equipment during the anticipated life of the terminated Agreement
suspended at no penalty to Customer, upon SirsiDyn((' receipt;'; of, without notification to SirsiDynix and reinstatement of the terminated
written notice ninety (90) days prior to the renewal period. Stich Agreement.
notice will not relieve Customer of payments then owing. Customer
*******END OF NON -APPROPRIATION OF FUNDS ADDENDUM'"**"***
Customer Initial and: Date: 2� x.-1'3 Confidential
SirsMynb
Page 1 of 1 �!
File: Stockton -San Joaquin County Library GC#320209
Long Term Maintenance/SaaS Services
Price Addendum for
STOCKTON-SAN JOAQUIN COUNTY LIBRARY
This Addendum ("Addendum") is entered into between Sirsi Corporation dba SirsiDynix ("SirsiDynix") and the customer listed in the signature block
on the signature page of this Agreement ("Customer"). The provisions of the Agreement ("Agreement"), including its incorporated schedules and
addenda, are hereby fully incorporated herein by reference. Capitalized terms that are not otherwise defined in this Addendum shall have the meanings
set forth in the Agreement.
The effective date of this Addendum shall be the date specked on the signature page of the Amendment ("Effective Date").
The above parties agree to the following:
Initial Term of Maintenance or SaaS Services` Four 4 years
Initial Term Annual Price Increase Cap for SirsiDynix Products/Services: The greater of 3% or CPI until Term renewal
Fees for the Initial Term are due annually in advance on 1 July.
The above price increase cap covers all Customer's active assets on Maintenance, however, the above quoted Initial Term price is guaranteed only for
SirsiDynix products or services. Third Party/integrated product/service fees may, at the discretion of the Third Party, Increase more than the above
noted Initial Term pricing and shall be increased accordingly by SirsiDynix: SirsiDynix reserves the right to adjust Initial Term pricing in regards to
vendor increases of Third Party/integrated products/services.
Maintenance must be ordered for all copies of the Software and for all elements of the Software which are used conjunctively by Customer. Customer's
System shall remain within two (2) previously released softwge versions of the most recent version of the software at all times or an additional
maintenance surcharge service charge will be added to the maintenance renewal.
Customer Initial and Date: Zit' Confidential
Page 1 of 1 r r SiniDynV
SirsiDynix
Quote for:
The City of Stockton
Symphony Migration and Add-ons
Prepared by:
Garrett Bull
Inside Sales Representative
SirsiDynix
Quote for The City of Stockton Reference number 55860
The following are the specs for the Sun server:
SPRAC T4-1
One 8 -core 2.85 GHz SPARC T4 processor
16 GB memory
Redundant power supply
Four 30OGB SAS 2.5" disk drives
DVD -RW slimline drive
Graphical User Interface and command -line interface
External LT041 U rackmount tape drive
US Unix Country Kit
Upgrade warranty to Premier System Support- 1 year
Solaris 10 11/06 Media
The above information is a trade secret, proprietary and confidential and is only for use by the library named above and not to be released.
SirsiDynix Copyright 2012 — All Rights Reserved.
Page 2 of 17
S1151DyTIIX9
Quote for The City of Stockton Reference number 55860
All prices are in U.S. dollars ($) and are exclusive of taxes unless otherwise noted.
Enterprise 19,847 113,810
Hardware 42,270 7,880
Quote date: October 16, 2012 Quote valid until: January 31, 2013
Prices and products presented here are valid until January 31, 2013. The information contained herein is proprietary and intended only for
the individual named above. To place an order for the above products and/or services, please sign and FAX this document to:
North America: (801) 765-6550 UK: +44 (0) 1923 431847
Australia: +61 3 96789163
This quote is hereby fully incorporated into the Master Agreement and Schedules
The above information is a trade secret, proprietary and aanfidential and is only for use by the library named above and not to be released.
SirsiDyniz Copyright 1011" Rights Reserved.
Quote for The City of Stockton
All prices are in U.S. dollars ($) and are exclusive of taxes unless otherwise noted.
Installation
9,910
Total Services
12,960
Enterprise
SaaS Enterprise Annual Subscription
13,402
Installation and Training
6,445
Total Enterprise
19,847
Hardware
Sun Production Server
38,630`'
Staging and Installation Services
960`
Operating System Support
2,680
Total Hardware
42,270
Other Services
API Annual'Recurring Services Package 7,320
Test System Additional Production to Test Server Copy 700
Total Other Services 8,020
Reference number 55860
This quote is hereby fully incorporatedinto the Master Agreement and Schedules
The above information is a trade secret, proprietary and confidential and is only for use by the library named above and not to be released.
SirsiDynix Copyright 2012 — All Rights Reserved.
Page 4 of 11 Ash
`t ShsiDynix'
Quote for The City of Stockton
Web Services - included with API subscription
SirsiDynix Web Services, a subset of the SirsiDynix Symphony API, gives you access to system data for
customization and extensibility specific to your library aspirations, needs and patron requests. Web Services
provides an alternative mechanism for accessing the catalog and system data using different technologies -
including SOAP, HTTP and XML - arming system administrators with tools to quickly respond to needs of
library staff and users. The core components of SirsiDynix Web Services are: Standard Services, which
provide access to the catalog and allow searches and item information for interfaces and context outside the
traditional library site. Security Services, for verifying accounts, login and user info, prior to the
authentication point. Patron Services, which enable access to user account information and actions, including
ability to renew materials, place holds and update account, fletails. Admin Services, for retrieving system
information, including policies and other settings that may impact operations. Web Services can enable the
creation of custom facets, for narrowing information within the library catalog to better meet
patron interests; or can be expanded far beyond the library for performing and replicating specific calls, with
third -party vendors or websites, such as eBook providers or social networking sites. Common uses also
include integration of catalog data into another application, development of custom reports or applications, or
verification of patron status in a context outside the traditional .system.
Data Migration:
Reference number55860
Platform Migration Database Conversion Services
SirsiDynix has Completed more
The Informix database structure changes between hardware operationg systems. This service will convert
ILS conversions than any other
the Informix database structure so that it is compatiable with the new hardware a library is implementing.
major library software vendor.
Our staff averages over 8.5
years of implementation
experience, and they will advise
you every step ofthe way. We
want you to feel comfortable with
the implementation process, so
we assign specialized resources
to provide the timely support you
need to make your
implementation a success.
Installation:
Product Delivery
Informix Platform Migration (remote)
Includes migration of existing ILS software, configuration and data as exists on current system to a new
server.
iBistro/iLink Platform Migration
Migration includes migration of existing iBistro/iLink software and settings as exists on current system.
Informix Platform Migration (remote)
Includes migration of existing ILS software, configuration and data as exists on current system to a new
server.
Project Management
Unicorn/Symphony Platform Migration
The above information is a trade secret, proprietary and confidential and is only for use by the library named above and not to be released.
SirsiDynix Copyright 2012 — All Rights Reserved.
Page 5 of 11 Ash
SirsiDynix'
Quote for The City of Stockton
Project Management Service for a Unicorn/Symphony Different OS and/Or Different Database Platform
Migration,. Project Management Service includes a project management resource who will do the
following during the standard, active implementation period of the project: act as the primary SirsiDynix
Contact; hold weekly progress calls (as needed) with the customer; coordinate SirsiDynix resources;
and transition the customer to client care once the new platform has been implemented.
Test Instance
Project Management Services for Test Instance
Non -ILS Platform Migration
Project Management Service for OPAC,WebReporter, SIP, TM3, Director's Station, or other non -ILS
Platform Migration, (if included as part of a regular priced Standard platform migration or a regular
priced non -ILS platform migration). Project Management Service includes a project management
resource who will do the following during the standard, active implementation period of the project: act
as the primary SirsiDynix Contact; hold weekly progress calls (as needed) with the customer; coordinate
SirsiDynix resources; and transition the customer to Client Care once the new platform has been
implemented.
SaaS Enterprise Annual Subscription
SirsiDynix Enterprise is a state-of-the-art faceted search solution that empowers libraries to make their
collections more searchable and discoverable than ever before. Capitalizing on fuzzy search logic
technology never before available to libraries, SirsiDynix Enterprise delivers leading-edge faceted search
capabilities, simplified search interfaces; and much more.
Enterprise Software Installation
Includes installation of Enterprise in SirsiDynix SaaS facility, installation of Enterprise Agent on a Horizon or
SirsiDynix Symphony ILS and installation/configuration of the appropriate Java Development (JDK). In
addition; it includes the installation of Web Services for sites using SirsiDynix Symphony..
Enterprise SureStart-3
SureStart is a layer of consulting support designed to smooth the transition to Enterprise by addressing
configuration issues like search limits, profiles, etc.
Theme Customization
Working with a SirsiDynix Consultant, theme customization addresses changing the look and feel of the
product like colors, adding graphics, and using CSS to edit fonts and page layouts. This custom work is
guaranteed to work on the version of Enterprise currently installed on the customer's system. SirsiDynix
cannot guarantee compatibility with future releases. Updating custom work to be compatible with a later
release will attract additional fees.
Enterprise - Administration Trainin
One seat in a group distance instructor -led course for Enterprise Administration. This class focuses on the
policies found in the Enterprise admin module. You will learn how to display, create, modify and remove
policies, as well as work with user accounts and scheduled tasks. By the end of the course you will know
how to: -Create Enterprise admin user accounts -Manage search profiles and search result displays -Look up
and blacklist search suggestions -Crawl website information for use in result lists -Dictate scheduled tasks for
indexing ILS data
Reference number 55860
The above information Is a trade secret, proprietary and confidential and is only for use by the library named above and not to be released.
SirsiDynix Copyright 2012 — All Rights Reserved.
Page 6 of 11
rr SirsiDynix
Quote for The City of Stockton
Enterprise - End User Traininq, Grou
One seat in a group distance instructor -led course for Enterprise End User training. This class focuses on
performing searches and maneuvering through the end-user interface. You will learn how to use the facets
and different search types. By the end of the class you should know how to: • Use "Did you mean?" and
other search suggestions • Limit search results by item library, item type, or other search facets • Utilize
email and print options • Check item availability as well as place hold requests • Write a patron review
Enterprise - Rooms Content Management Trainin
One seat in a group distance instructor -led course for Enterprise: Rooms Content. Management. This class
focuses on the rooms management and content creation capabilities in the Enterprise admin module. You
will learn how to manage rooms, edit room properties, and edit and create content fora room. By the end of
the course you will know how to: -Create new rooms and Edit existing rooms -Hide and display rooms
-Manage the availability of rooms to a Profile -Understand and edit room properties including choosing
layouts -Select Search Targets and Search Limits for a room -Edit and create content for a room -Detach
and attach rooms and branches
SirsiDynix Enterprise Proiect Management
Project Management Services for the implementation of SirsiDynix Enterprise
Sun Production Server
Staging andInstallation Services
Sun/IBM Core Hardware Staging
Hardware staging for SirsiDynix Symphony includes hardware setup, RAID setup, operation system
installation and latest operating system updates.
Remote Hardware Installation °"" "
A remote hardware installation includes phone consultation providing customer assistance with un -boxing
equipment, physical placement of server, rack mounting (if applicable), cable connections, UPS
setup/configuration (if applicable) and verifying remote connectivity. IBM or Sun servers must have been
previously staged at SirsiDynix in order to qualify for remote hardware installation. Price is per server.
Test System Additional Production to Test Server Copy
Includes an additional production to test server copy over performed by SirsiDynix. Must have
Reference number 55860
The above information is a trade secret, proprietary and confidential and Is only for use by the library named above and not to be released.
SirsiDynix Copyright 2012 — All Rights Reserved.
Page 7 of 11 Ash
!` . Wy SirsiDynix"
Quote for The City of Stockton Reference number 55860
purchased a Test System Software Installation. Price is per copy over.
Consulting:
API Annual Recurring Services Package
SirsiDynix Symphony Application Programming Interface (API) Subscription Package includes site -wide
access to our online API classes for the subscription year and/or one seat in full API workshop or API
refresher, four hours of API Consulting to assist staff with projects and planning and access to our online
documentation.
The above information is a trade secret, proprietary and confidential and is only for use by the library named above and not to be released.
SirsiDynix Copyright 2012 — All Rights Reserved.
Page 8 of 11 Ash
SirsiDynix"
Quote for The City of Stockton
Quote Information
chds.freeman@stocktongov.com
Client name
The City of Stockton
Quote reference number
55860
Quote date
October 16, 2012
Quote valid until
January 31, 20,13
License agreement number
605 North El Dorado Street
Name Chris Freeman
Address 605 North El Dorado Street
Stockton
California 95202
United States
Email
chds.freeman@stocktongov.com
Phone
(209) 937-8364
Fax
--
Biiling
3300 N. Ashton Blvd. Suite 500
_. Name
Chrisµ Freeman
Address
605 North El Dorado Street
Stockton
Phone
California 95202-1997
Fax
United States
Email
chris.freeman@stocktongov.com
Phone
(209) 937-8364il'.1'
Fax
-
Shipping
,
Name
Chris,, Freeman
Address
605 North El Dorado Street
Stockton
California 95202
United States
Email
chris.freeman@stocktongov.com
Phone
(209) 937-.8364
Fax
Sales Rep
Garrett Bull
Inside Sales Representative
Email
garrett.buli@sirsidynix.com
Address
3300 N. Ashton Blvd. Suite 500
Lehi
UT 84043
USA
Phone
(800)288-8020
Fax
Reference number 55860
�j
The above information is a trade secret, proprietary and confidential and is only for use by the library named above and not to be released.
SlrslDynix Copyright 2012 — All Rights Reserved.
Page 9 of 11
t�., sii Si- Dpix
Quote for The City of Stockton
Other Terms
Reference number 55860
Customer's data must be provided to SirsiDynix in a format approved by SirsiDynix or additional data
conversion/migration charges will apply. De -duping is the Customer's responsibility, unless stated otherwise in
writing.
"Go Live Date" means, with respect to the SirsiDynix Software license orders, the date on which the SirsiDynix
Software is available for operational use for normal daily business, including searching the public access catalog and
circulating materials.
If Customer purchases Hardware, Hardware warranties shall be governed by the manufacturer's warranty. Such
warranties begin on shipment of the third party products from the manufacturer, whether shipment is to SirsiDynix or
to Customer. SirsiDynix makes no warranties of any kind with respect to Hardware being purchased by Customer.
Maintenance must be ordered for all copies of the Software and for all elements of the Software which are used
conjunctively by Customer. Customer's System shall remain within two (2) previously released software versions of
the most recent version of the software at all times or an additional maintenance surcharge service charge will be
added to the maintenance renewal.
Fees and Payment Terms
The term of any quoted subscriptions is for no Less than four (4)'years from the date of initial use of the subscription.
Subscriptions shall be paid in advance. Reassessment amount will be due within thirty (30) days of the date of early
termination. All subscriptions auto -renew annually after the initial four (4) year term unless sixty (60) days prior to
termination notice is received in writing to IegaKDsirsidvnix.com or to Legal Dept. SirsiDynix Technology Center
3300 North Ashton Boulevard, Suite
500, Lehi, UT 84043.
The Initial Term of maintenance and support is no less than four (4) years, and shall commence on July 1, 2012; to
be paid in 12 -month installments in advance and shall automatically renew for the length of the renewal Term.
Subsequent years' Support, Subscription and SaaS Services fees are to be paid annually in advance.
Following the first year of System operation, Support, Subscription, and SaaS subscription fees will be subject to
annual increases.
Any discounts that may be listed on this quote will be applied to the final invoice.
Hardware fees
• 100% due upon delivery of client SirsiDynix Hardware to Customer
SirsiDynix Software license fees
• 100% SirsiDynix Enterprise license and subscription fees is due upon contract signing and will be invoiced
immediately. The annual subscription initial'use and anniversary date is the effective date of the contract date.
Services/Training
• 50% due upon completion of first data test load, where a test load is part of the services
• 100% of the remainder due upon completion of services/training
"Fees and Payment Terms which do not reflect the services and/or products purchased by the Customer are
non -applicable.
Unless otherwise specifically stated in writing, products and/or services purchased at promotional prices or with
promotional discounts do not qualify for such discounts or limitations on price increases for subsequent years.
The above information is a trade secret, proprietary and confidential and Is only for use by the library named above and not to be released.
SirsiDynix Copyright 2012 - All Rights Reserved.
Page 10 of 11 p SirsiDynix:
Quote for The City of Stockton
Signatures
The City of Stockton
By:
(A(Wrized Signature)
Printed Name:
�E, �-, 6 b 6 C �)
Title:
Dater
ATTEST:
BONNIE L PAIGE
CLERK OF THE CITY 4F
Reference number 55860
APPROVED AS TO FORM AND CONTENT
By
Deputy CityAttornc
Any reference to license metrics and/or licensed amounts included in this quote shall be applicable only to the products and/or services
mentioned in this quote. The above document and any software or professional services associated with this document are hereby fully
incorporated into the current Agreement executed between SirsiDynix and Customer. if there is no current agreement between the parties, the
terms and conditions of the current SirsiDynix Master Software License and Services Agreement shall be deemed the controlling Agreement
between the parties, a copy of which shall be furnished upon Customer's request. Any and all pre-printed terms and conditions on Customer's
Purchase Order(s) submitted to SirsiDynix are hereby rejected and shall be supersededby the currentAgreement, unless such additional terms
are statutorily required of the Customer. in the event of a conflict, the terms, payment terms, discounts, product lists and/or statement of work
contained within this document shall take precedence over the current Agreement between the parties. In the event Customer desires or
requires updated terms and conditions for the continuing business relationship with SirsiDynix, please contact your regional Sales
Representative.
The above information is a trade secret, proprietary and confidential and is only for use by the library named above and not to be released.
SirsiDynix Copyright 2012 — All Rights Reserved.
Page 11 of 11 SiTSliijXk
�,..
RESOLUTION NO. 2013-29
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE
ANNUAL SHARED AUTOMATION FEE STRUCTURE FOR THE
AGREEMENT BETWEEN THE CITY OF STOCKTON AND SIRSI,
CORP., INTEGRATED LIBRARY SYSTEM, AND APPROVING COST
SHARING FEE FOR 2012/13 BUDGET YEAR
WHEREAS, in 2003, as authorized by the City Council, the Lodi Public Library
entered into a contract with Stockton San Joaquin County Library System to share an
Integrated Library System provided by Sirsi Corp; and
WHEREAS, City of Stockton Information Technology department staff provides
computer technology services and Stockton Library staff members consult on
implementation of the system and software as needed; and
WHEREAS, Lodi's system maintenance costs charged by Sirsi Corporation are
directly passed through from Stockton; Lodi shares a percentage of connectivity charges
based on the percentage of peripheral equipment connected to the system; charges for
the City of Stockton staffing expertise and consultation are charged annually for
estimated services rendered; and
WHEREAS, staff recommends paying the City of Lodi's annual share of
$28,250.31 for the Sirsi Corp., Integrated Library System for fiscal year 2012/13.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the Annual Shared Automation Fee Structure for the agreement between the
City of Stockton and Sirsi, Corp., Integrated Library System, and approve cost sharing
fee for the 2012/13 budget year in the amount of $28,250.31.
Dated: March 6, 2013
I hereby certify that Resolution No. 2013-29 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 6, 2013, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
&JOHL
City Clerk
2013-29