HomeMy WebLinkAboutAgenda Report - March 6, 2013 C-10AGENDA ITEM Co D
J& CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Approving the Purchase of Polemount Transformers from HEES
Enterprises, Inc. of Astoria, Oregon and Power Partners of Concord ($43,809.12)
MEETING DATE: March 6, 2013
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution approving the purchase of polemount
transformers from HEES Enterprises, Inc. of Astoria, Oregon and
Power Partners of Concord in an amount not to exceed $43,809.12.
BACKGROUND INFORMATION: On January 16, 2013 the City Council authorized the advertisement
of bids to procure polemount transformers to maintain inventory for
replacement of damaged/old transformers in the distribution system.
On February 13, 2013, bids were opened with three suppliers submitting proposals, two of which were
deemed responsive. Life -cycle costs (total purchase price plus cost of estimated power loss during the
projected life of the transformer) were evaluated as shown on the attached summary. HEES Enterprises,
Inc. of Astoria, Ore. and Power Partners of Concord, California submitted responsive bids with the lowest
life -cycle cost as shown below:
10 each
37.5 kVA, 1 -Phase, 120/240 V
HEES Enterprises, Inc.
$17,616.60
10 each
50 kVA, 1 -Phase, 240/120 V
HEES Enterprises, Inc.
$21,375.40
6 each
100 kVA, 1 -Phase, 480/277 V
HEES Enterprises, Inc.
$27,574.62
3 each
75 kVA, 1 -Phase, 277 V
Power Partners, Inc.
$17,850.76
6 each
37.5 kVA, 3 -Phase, 277/480 V
HEES Enterprises, Inc.
$13,616.74
FISCAL IMPACT: Procurement cost is $43,809.12. Life -cycle cost is $98,034.12.
FUNDING: Included in FY2012/13 Account No. 160.1496
Jordan Ayers
Deputy City Manager/Internal Services Director
Izabeth A. Kirkley
Electric Utility Director
PREPARED BY: Thomas Dean, Electric Materials Technician
EAK/TD/Ist
APPROVED: 11 AJ���
Konradt Bartlam, City Manager
POLE MOUNTED TRANSFORMER OFFER EVALUATION - February 14, 2013 Exhibit A
Transformer Offer Evaluation
Bid Offered
January 15, 2013
Polemount
Tax (factor):
1.08
Primary Winding:
12,000 Volt Line -to -Line
No Load Loss $/watt:
3.75
Load Loss $/watt:
1.25
Bid Item 1: 37.5 kVA, 120/240 Volt, Single Phase Conventional Pole
Number of units:
10
No Load Load
Vendor Unit Extended Price Loss Loss
No Load Load
Cost of
Life Cycle
Delivery
Height
Weight
Price $ Price $ w/tax $ watts watts
Loss value Loss value
Losses $
Cost $
weeks
inches(pounds)
HEES Enterprises, Inc.
(ERMCO Transformers) 902.00 9,020.00 9,741.60 98 336
3,675.00 4,200.00
7,875.00
17,616.60
8-10
32.9
457
Power Partners c/o
Pacific Utiliy Supply 913.00 9,130.00 9,860.40 76 469
2,850.00 5,862.50
8,712.50
18,572.90
4
36
498
Howard Industries Inc. 993.00 9,930.00 10,724.40 104 351
3,900.00 4,387.50
8,287.50
19,011.90
6-8
35.11
496
Bid Item 2: 50 kVA, 120/240 Volt, Single Phase Conventional Pole
Number of units:
10
No Load Load
Vendor Unit Extended Price Loss Loss
No Load Load
Cost of
Life Cycle
Delivery
Height
Weight
Price $ Price $ w/tax $ watts watts
Loss value Loss value
Losses $
Cost $
weeks
inches(pounds)
HEES Enterprises, Inc.
(ERMCO Transformers) 1,088.00 10,880.00 11,750.40 110 440
4,125.00 5,500.00
9,625.00
21,375.40
8-10
34.9
583
Power Partners c/o
Pacific Willy Supply 1,173.00 11,730.00 12,668.40 119 433
4,462.50 5,412.50
9,875.00
22,543.40
4
34
581
Howard Industries Inc 1,419.00 14,190.00 15,325.20 1261 445
4,725.00 5,562.50
10,287.50
25,612.70
6-8
35.2
572
Bid Item 3: 100 kVA, 120/240 Volt, Single Phase Conventional Pole
Number of units:
6
No Load
Load
Vendor
Unit
Extended
Price
Loss
Loss
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
Price $
Price $
w/tax $
watts
watts
Loss value
Loss valuel
Losses $
Cost $
weeks
inches(pounds)
HEES Enterprises, Inc.
(ERMCO Transformers)
1,819.00
10,914.00
11,787.12
191
690
7,162.50
8,625.00
15,787.50
27,574.62
8-10
42.9
950
Power Partners c/o
Pacific Utiliy Supply
2,307.00
13,842.00
14,949.36
162
888
6,075.00
11,100.00
17,175.00
32,124.36
6
50
1029
Howard Industries Inc.
2,283.00
13,698.00
14,793.84
197
7237,387.50
9,037.50
16,425.00
31,218.84
8-10
44.84
1051
Bid Item 4: 75 kVA, 277 Volt, Single Phase Conventional Pole
Number of units:
3
No Load
Load
Vendor
Unit
Extended
Price
Loss
Loss
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
Price $
Price $
w/tax $
watts
watts
Loss value
Loss value
Losses $
Cost $
weeks
inches(pounds)
HEES Enterprises, Inc.
ERMCO Transformers
1,636.00
4,908.00
5,300.64
143
604
5,362.501
7,550.00
12,912.50
18,213.14
8-10
42.9
885
Power Partners c/o
Pacific Utiliy Supply
1,474.00
4,422.00
4,775.76
143
617
5,362.50
7,712.50
13,075.00
17,850.76
4
44
796
Howard Industries Inc.
2,137.00
6,411.00
6,923.88
166
597
6,225.00
7,462.50
13,687.50
20,611.38
8-10
44.78
854
Bid Item 5: 37.5 kVA, 277/480 Volt, Single Phase Conventional Pole
Number of units:
6
No Load
Load
Vendor
Unit
Extended
Price
Loss
Loss
No Load
Load
Cost of
Life Cycle
Delivery
Height
Weight
Price $
Price $
w/tax $
watts
watts
Loss value
Loss value
Losses $
Cost $
weeks
inches(pounds)
HEES Enterprises, Inc.
(ERMCO Transformers)
888.00
5,328.00
5,754.24
89
362
3,337.50
4,525.00
7,862.50
13,616.74
8-10
32.9
452
Power Partners c/o
Pacific Utiliy Supply
932.00
5,592.00
6,039.36
82
408
3,075.00
5,100.00
8,175.00
14,214.36
4
38
521
Howard Industries Inc.
964.00
5,784.00
6,246.72
106
361
3,975.001
4,512.50
8,487.50
14,734.22
6-8
35.11
490
airy
HEES Enterprises, Inc.
ERMCO Transformers
39,033.36
80,183.36
Power Partners c/o Pacific Utiliy Supply
4,775.76
17,850.76
Howard Industries Inc.
0.00
0.00
43,809.121
i
98,034.12
FY2012113 Account No. 160.1496
Prepared by: Jules L. Marchesseault
Engineering & Operations Manager
RESOLUTION NO. 2013-25
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING BIDS FOR THE PURCHASE OF POLEMOUNT
TRANSFORMERS FROM HEES ENTERPRISES, INC., OF
ASTORIA, OREGON, AND POWER PARTNERS, INC., OF
CONCORD, CALIFORNIA
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on February 13, 2013, at
11:00 a.m., for the purchase of polemount transformers, described in the specifications
therefore approved by the City Council on January 16, 2013; and
WHEREAS, said bids have been compared as to life -cycle costs, checked, and
tabulated as shown on Exhibit A attached; and
WHEREAS, the bids meeting the City's specifications with the lowest estimated life-
cycle costs are shown below: Life Cycle Bid
Costs Amount
10 each
37.5 kVA, 1 -Phase, 120/240 V HEES Enterprises, Inc.
240/120 V HEES Enterprises, Inc.
$17,616.60
$21,375.40
$ 9,741.60
$ 11,750.40
10 each
6 each
50 kVA, 1 -Phase,
100 kVA, 1 -Phase, 480/277 V HEES Enterprises, Inc.
$27,574.62
$ 11,787.12
$ 4,775.76
3 each
6 each
75 kVA, 1 -Phase, 277 V Power Partners, Inc.
37.5 kVA, 3 -Phase, 277/480 V HEES Enterprises, Inc.
$17,850.76
$13,616.74
$ 5,754.24
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the bids for the purchase of polemount transformers, as shown above,
in the amount of
$43,809.12.
Dated: March 6, 2013
I hereby certify that Resolution No. 2013-25 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 6, 2013, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
OHL
City Clerk
2013-25
POLE MOUNTED TRANSFORMER OFFER EVALUATION - Febr ary 14, 2013
Exhibit A
Transformer Offer Evaluation
Bid offered January 15, 2013
Polemount
Tax (factor):
1.08
Primary Winding: 12,000 Volt
Line-to-Line
No Load Loss $/watt:
3.75
Load Loss $/watt:
1.25
Bid Item 1: 37.5 kVA, 120/240 It Single Phase Conventional Pole
Number of units:
10
No Load
Load
Vendor Unit Extended
Price Loss
loss
No Load Load
Cost of
Life Cycle
Delive Height Weight
Price $ Price $ 1
w/tax $ watts
watts
Loss value Loss valu
Losses $
Cost $
weeks inches(pounds)
HEES Enterprises, Inc.
ERMCO Transformers 902.00 9,020.00
9,741.60 98
336
3,675.00 4,200.00
7,875.00
17,616.60
8-10 32.9 457
Power Partners Go
Pacific Willy Su I 913.00 9,130.00
Howard Industries Inc. 993.00 9,930.00
9,860.40 76
10,724.40 104
469
351
2,850.00 5,862.50
3,900.00 4,387.50
8,712.50
8,287.50
18,572.90
19,011.90
4 36 498
6-8 35.11 496
Bid Item 2: 50 kVA, 120/240 Volt, Single Phase Conventional Pole
Number of units:
10
No Load
Load
Vendor Unit Extended I
Price I Loss I
Loss
No Load Load
Cost of
Life Cycle
DeliveryHeight Weight
Price $ Price $
w/tax $ watts
watts
Loss value Loss value Losses $
Cost $
weeks es inch(pounds)
HEES Enterprises, Inc.
ERMCO Transformers 1,088.00 10,880.00
11,750.40 110
440
4,125.00 5,500.00
9,625.00
21,375.40
8-10 34.9 583
Power Partners cto
Pacific UtJliY Supply 1,173.00 11,730.00
Howard Industries Inc 1,419.00 14,190.00
12,668.40 119
15,325.20 126
433
445
4,462.50 5,412.50
4,725.00 5,562.50
9,875.00
10,287.50
22,543.40
25,612.70
4 34 581
6-81 35.2 572
Bid Item 3: 100 kVA, 120/240 Volt, Single Phase Conventional Pole
Number of units:
6
No Load
Load
Vendor Unit
Extended
Price Loss
Loss
No LoadLoad
Cost of
Life Cycle
Delive Hei ht Weight
Price $
Price $
w/tax $ watts
watts
Loss value Loss value Losses $
Cost $
weeks inches ounds
HEES Enterprises, Inc.
ERMCO Transformers 1,819.00
10,914.00
11,787.12 191
690
7,162.50 8,625.00
15,787.50
27,574.62 8-10 42.9 950
Power Partners c/o
Pacific Utili Su I 2,307.00
owa n ustries Inc. 2,283.00
13,842.00
13,698.00
14,949.36 162
14,793.84 197
888
723
6,075.00 11,100.00
7,387.50 9,037.50
17,175.00
16,425.00
32,124.36 6 50 1029
31,218.84 8-10 44.84 1051
Bid Item 4: 75 kVA, 277 Volt, Single Phase Conventional Pole
NumbRLoad
No Load
Load
Vendor Unit
Extended
Price Loss
Loss
No Loadt
of
Lrfe C cte
Delive Hei ht Wei ht
Price $
Price $
w/tax$watt
watts
Loss value es $
Cost $
weeks inches ounds
HEES Enterprises, Inc.
ERMCO Transformers 1,636.001
4,908.00
5,300.64 1431
604
5,362.50 7,550.00
12,912.50
18,213.14 8-101 42.9 885
Power Partners Go
Pacific UtliY supply 1,474.00
HowardIndustries Inc, 2,137.00
4,422.00
6,411.00
4,775.76 143
6,923.88 1661
617
597
5,362.50 7,712.50
6,225.00 7,462.50
13,075.00
13,687.50
-17,650.76 4 44 796
20,611.38 8-10 44.78 854
Bid Item 5: 37.5 kVA, 277/480 It Single Phase Conventional Pole
Number of units:
6
No Load
Load
Vendor Unit Extended
PriceLoss
Loss
No Load Load
Cast of
Life Cycle
DeliveryHei ht Wel ht
Price $ Price $
w/tax $ watts
watts
Loss value Loss value Losses $
Cost $
weeks inches ounds
HEES Enterprises, Inc.
ERMCO Transformers 888.00 5,328.00
5,754.24 89
362
3,337.50 4,525.00
7,862.501
13,616.74 8-10 32.9 452
Power Partners c/o
Pacific Utili Su I 932.00 5,592.00
oward ndustrieslnc. 964.00 5,784.001
6,039.36 82
6,246.72 106
408
3611
3,075.00 5,100.00
3,975.00 4,512.50
8,175.00
8,487.50
14,214.36 4 38 521
14,734.22 6-8 35.11 490
ary
HEES Enterprises, Inc.
ERMCO Transformers
39,033.36
80,183.36
Power Partners c/o Pacific Utili Supply
4,77E160.1496
17,850.76
Howard Industries Inc.
0.00
43,80
98,034.12
FY2012113
Accoun
Prepared by: Jules L. Marchesseaull
Engineering 8 Operations Manager