HomeMy WebLinkAboutAgenda Report - March 6, 2013 C-09AGENDA ITEM C -pt
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Approve Specifications and Authorize Advertisement for Bids for Janitorial
Services for City Facilities
MEETING DATE: March 6, 2013
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Approve specifications and authorize advertisement for bids for
janitorial services for City facilities.
BACKGROUND INFORMATION: This project consists of the janitorial specifications and contract
requirements to service City facilities. Changing expectations in the
quality and frequency of janitorial service indicate the need to
update specifications and contract management, which requires appropriate re -bidding of the janitorial
services contract. The Public Works Facilities Services Division oversees the janitorial contract for the
City.
The specifications provide for complete janitorial services for City facilities on both a scheduled and an
on -demand basis. The specifications also include the provision of paper products and other supplies to
keep facilities sanitary. A notable change made to the specification and contract is the awarding of a
single contract that has, in the past, been awarded to multiple bidders. Initial term of the contract will be
for two years commencing on July 1, 2013, with an option to renew for an additional two years.
The specifications will be on file in the Public Works Department. The planned bid opening date is
April 3, 2013. The contract will be awarded following Council approval of the FY 2013/14 budget.
FISCAL IMPACT: The cost of janitorial services is estimated to be $175,000 per year and is to
be included in the FY 2013/14 operations budgets for the Electric Utility;
Parks, Recreation and Cultural Services; Library; and Public Works
Departments.
FUNDING AVAILABLE: Funding will be identified at project award.
F. Wally ndelin-
Public Works Director
Prepared by Rebecca Areida-Yadav, Management Analyst
FWS/RAY/pmf
K radt Bartlam, City Manager
K:\WP\PROJECTSWIISC\JANITORL\2013\CSpecsAdv.doc 2/13/2013