HomeMy WebLinkAboutAgenda Report - March 5, 1986 (95)CITY COUW1, K= -ENG
MARCR 5, 1986
AWARD CCV17RA-r -
pt1;hlC sAFE.'PY
BUUD1NG AIR
ODMITIONER CONDENSER
REs. NG. 8b-34 Citv Manager Peterson presented the following bids which
had +beer, received for the removal and replacement of the
OC -12 (d) public Safety Building Air Conditioning Cu denser:
Lang`s Enterprises, $12,019.97
Energy Wise AIC, $13,900.00
Industrial Refrigeration Co., $16,934.00
Camercia'_ Air, $16,975.00
Henderson Bros., $17,283.00
CITY OF ii
cauyciL COMMUNICATION
ATIox
PUBLIC WORKS DEPARTMENT
TO: City Council
FROM: City Manager
DATE: February 26, 1986
SUBJECT: Remove & Replace Public Safety
Building Air Conditioning Condenser
Proiect Data
Originally Budgeted: 1986
Budgeted Fund: General Fund
121-350.57-519
Amount Budgeted: $12,500
Total Project Estimate: $16,000
Over -run Fund: General Fund
RECOMMENDED ACTION: That the City Council award the contract for :he above p-oject
to Energy Wise Air Conditioning of Stockton in the amount of $13,900 and release
the lowest bidder, Lang Enterprises of Modesto from all contract responsibilities.
BACKGROUND INFORMATION: This project includes the removal, relocation, and re-
placement of air conditioning condenser Unit N2 at the Public Safety Building.
Plans and specifications for this project were approved on February 5, 1986.
The City has received the following 5 bids for this project:
BIDDER LOCATION BID
Lang's Enterprises Modesto $12,019.97
Energy Wise A/C Stockton 13,900.00
Industrial Refrigeration Co. Modesto 16,934.00
Commercial Ai. Modesto 16,975.00
Henderson Bros. Lodi 17,283.00
Engineer's Estimate 9,060.00
The contract was originally awarded to the low bidder, Lang's Enterprises, on
February 19, 1986. Since that time, the low bidder has discovered a major error
in his bid and because of that error, wishes to be relieved of his responsibility.
A copy of the reyuc-;t is attached.
This department has checked with the second low bidder who is willing to proceed
on the basis of the bid submitted of $13,900 as rapidly as possible.
We have checked with the City Attorney and with his concurrence are making the
X
eco ndation.
Ronsko
Public Works Director
cc: Assistant Finance Director
Richard Wiech
OVEb: FILE NO.
THOMAS A. PETERSON, City Manager
- --ME, 7ANICAL CONTriXiCiOR_
r,HEET MF T A'. HEAT 1w5JL A N -
STAINLESS STEEL A1R CONCu,:�nuaC,
RESIAURAIiT EOOPME`:T MILLWRICMH .
FIRE PROTF: T)C�4 EQUIP .LENT AIR POLLUTK?% CONTROL
P:UMEUN'v •STRUCTUP.AL STFFL
- INC. INDUSTRIAL P%ft* _
P_O_ BOX 4006 — 301 NO_ WASHINGTON — MODESTO. CALIFORNIA 95352 — PHONE 529-0136
February 25, 1986
RFr_r-9%,1PD
Glen Robinson CITY OF LOD]
Lodi City Council
Lodi City Hall MMLtC vMKS DEPARTMENT
221 West Pine Street
Call Box 3006
Lodi, CA 95241-1910
SM ECT: Public Safety Building, Evaporative Condenser Replacement
Dear Sirs:
As per your phone call request see attached copy of our bid form.
NOTE:
1. We forgot to sign the bid form.
2. We inadvertently did not include the cost of new Evaporative
Condenser. Reason being we had called the two sources you
specified. Neither supplier which we deal with responded with
quotes, after several calls. Our procedure is to li;t major
equipment on our cap sheet which we did not do.
When our equipment supplier called the next morning after bid opening with
late quote, we discovered our error.
It is due to the above errors that we ask your favor to release us from
this contract at no cost.
PLEASE NOTE:
For your information we were told to include the freon and suction line
filters that will be required to replace the Evaporative Condenser.
Allowed 300 Lb. R-22 four (4) suction line filters.
EVAPORATIVE CONDENSER ADD.....................................$8,585.00
Respectfully,
4ig P. Lang
President
DPL./lh
RESIDENT AL COMMERCIAL INDUSTRIAL
0
WHEREAS, in answer to notice duly published in
accordance with law and the order of this City Council,
.sealed bids were received and publicly opened by the City
Clerk of this City on February 19,- 1986 at 11:00 a.m. for
the contract for remove and replace public safety building
air conditioning condenser as described in the
specifications therefor approved by the City Council
February 5, 1986; and
WHEREAS, said bids have been compared, checked,
and tabulated and a report thereof filed with the City
Manager as follows:
Bidder Amount
Lang's Enterprises $12,019.97
Energy Wise A/C 13,900.00
Industrial Refrig. Co. 16,934.00
Cozwercia.l Air 16, 975.00
Henderson Bros. 17,283.00
WHEREAS, it has been determined that the low
bidder, Lang's Enterprises has discovered a major error
in his bid and because of that error, wishes to be relieved
of his responsibility.
WHEREAS, the City Manager recommends that award
be made to the second low bidder, Energy Wise Air
Conditioning in°the amount of $13,900.-
NOW, THEREFORE, BE IT RESOLVED by the City
Council -of the City of Lodi that award of contract for
Remove and Replace Public Safety Building Air Conditioning
Condenser be and the same is hereby made'to Energy Wise Air
Conditioning ,` the second low bidder in the amount of
$13,900.
NOW, THEREFORE, BE IT FURTHER RESOLVED by. the
City Councilof the City of Lodi that the low bidder,
Lang's Enterprises is hereby released from all contract
responsibilities.
Dated: March 5, 1986
I hereby certify that Resolution No. 86-34
was passed and adopted by the City Council
of the City of Lodi in a regular meeting
held March 5, 1986 by the following vote:
Alice M. Rei.mche
City Clerk
86-34