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HomeMy WebLinkAboutAgenda Report - March 3, 1986SPECIAL COUNCIL MEETING JOINT ITTING LODI CITY COUNCIL AND' LODI ARTS COMMISSION 7:30 P.M. CC -2 ,(k) MONDAY, MARCH 3, 1986 Pursuant to the following notice. which was mailed to the Lodi City Council, members of the Lodi Arts Commission and the press pursuant to State statute, Mayor David Hinchman called the joint meeting of the Lodi City Council and the Lodi Arts Coimi.ssion to order: NOTICE.OF JOINT SPECIAL MEETING LODI CITY COUNCIL AMID LODI ARTS 0-1MISSION NOTICE IS HEREBY GIVEN that Mayor David Hinchman has called a Joint Special Meeting of the Lodi City Council and the Lodi Arts ConnuLission, Monday, March 3, 1986 at 7:30 p.m. at the Team Room, Hutchins Street Square, 600 west Oak Street, Lodi, California. The purpose of this meeting is to discuss items of mutual concern. Alice M. Reimche City Clerk i G SPECIAL COUNCIL MEETING JOINT ITTING LODI CITY COUNCIL AND' LODI ARTS COMMISSION 7:30 P.M. CC -2 ,(k) MONDAY, MARCH 3, 1986 Pursuant to the following notice. which was mailed to the Lodi City Council, members of the Lodi Arts Commission and the press pursuant to State statute, Mayor David Hinchman called the joint meeting of the Lodi City Council and the Lodi Arts Coimi.ssion to order: NOTICE.OF JOINT SPECIAL MEETING LODI CITY COUNCIL AMID LODI ARTS 0-1MISSION NOTICE IS HEREBY GIVEN that Mayor David Hinchman has called a Joint Special Meeting of the Lodi City Council and the Lodi Arts ConnuLission, Monday, March 3, 1986 at 7:30 p.m. at the Team Room, Hutchins Street Square, 600 west Oak Street, Lodi, California. The purpose of this meeting is to discuss items of mutual concern. Alice M. Reimche City Clerk Continued March 3, 1986 Zoung Renaissance Art Show, the Children's Summer Theatre, the biennial Post Card Contest, and the regular issuance of the monthly arts calendar and the yearly "Arts in and Around Lodi" brochure are projects which show great promise for development or which are routinely valuable. 2. A varied and wide representation of arts -devoted persons on.the LAC is important. It is better not to have all artists or teachers; business and professional are very important to LAC. They bring expertise and viewpoints which are different and valuable. 3. As the projects develop and increase (see note on schools, below) the commissioners' work loads will increase. It is thus necessary and important that the group continue to have paid clerical help for its work. The details are increasing, and it is easier to get commission members if they can devote themselves to ccnmuni.ty-reaching arts projects and assistance rather than to routine, time-consuming paper work. The secretary has this year been of immense assistance, both to the cammission as a whole and to me as president. I would like to thank the council for their approval of this position and its compensation. ! 4. In reference to the remark about schools above, the time is right for the LAC to work with the school district in obtaining artists in the fields of 1, poetry, visual arts, and performing arts to be in the elementary schools in keeping with the new state directives about fine arts curriculum development in �,- all grades. Hopes are that also we can begin --next summer --to offer a month or six weeks' worth of free arts classes in cooperation with the school district and with other arts groups in town. This will mean a need for more funding, and commissioners must prepare to seek local, state, county, and other grants and donations. 5. As one of several city commissions, the LAC is in a unique position. The " Parks and Recreation Commission and the Planning Ccm-nission have their respective responsibilities—and each has a fully staffed and administered city f office to carry out the plans, work out the budgets, etc. The Arts Commission has to be its own advisory body AND its own operating department, so to sneak. i It has no city department --with facilities and staff—to do this work. Thus it is important that the LAC receive consideration of this state of its being and be treated accordingly when it comes to needs for office space and budget administration. 6. The LAC needs to have scene fact of its actual being reflected in the budget setup. If it is to continue under the administrative guidance of the Director 4 of. Parks and Recreation, fine. But please let its budget be listed in a separate block instead of being sandwiched in between.Tokay Pool and a baseball diamond. This separate listing is not necessary for the. other City commissions; they are not functioning in the same way. With respect to budgetary structure, LAC is functioning just as separately.as Hutchins Street Square, which is considered under the direction of the City Manager. It is not included in the .manager 's department budget as just one more listing.' LAC has .its own budget, plus it administers the budgets for Tokay Players, the Lodi Art 'Center, the L.xii am aumity - Band, and the Children's Summer Theatre: That's a sizeable block of budget functions. Somehow this should be m reflected in the budget setup as it is printed.' 7. Final point: LAC needs an office where is roan for all its files and i activities, and where it can be easily reached by the c ammmity. We are being sought out now by various other groups, and our facilities --at least the board 'own I: rocsn--are being used by arts > groups ,which have no place of their to meet. , To date, I have been unable to find a new.bcme for LAC in the time I had to ` work' on it before my time began being taken up with my. husband's 'illness. I '. would like to repeat my constant hope that, considering the remodeling about to ., go on in City Hall and the Carnegie Building, an office" might beset aside r for the LAC 's use. Any of you who may have been present at meetings of the Chamber of Coonmierce' 'Economic Concerns Conriittee know how much stress is now 2 � ' Continued March 3, 1986 being place on development of tourism. This is in keeping with a general trend throughout the state, and many conrunities are working to include.active arts participation in their festivals and other civic projects. Lodi is'a growing, developing;coominity. and I would certainly hatf- to see it shortchanged, in any way—which:will happen if the arts are not considered, just as valuable and important as anything else. Thank you, everyone, for your time. This statement. contains many points which =: are close.to my heart. I have worked hard for LAC during my two terms, and I can, certainly foresee good things ahead for it and the ccramanity-because of the fine people who have been, are, and will be LAC nnibers. Gain Mitchell, t LAC Chairman" Discussion followed regarding the following points: - 1. The Arts Commission's need for permanent office space _ a) Space needs (office, meeting roan, etc.) 2. Projected time frame for vacating the Carnege Library - 3. Hours of Catmission secretary 4. Budgetprocess and approval A` 5. Coordination between City and Camiission a) What department has responsibility for Arts Cammission b) Reservations regarding Cannission's desire for independence c) .Relationship between Arts Comaii.ssion and Parks and Recreation Department = 6. Cc mon ground with Hutchins Street Square k y a) Concern for not being involved in facility planning at site b) Is there a future home for'Comiission activities 3 at site? Coordination of efforts of Commission and other Art i groups ,within the camiunity 8.: Plans for coordination of summer art programs with local schools 9. Coordination of efforts to promote arts within the ;i canmxnity + `= 'i No'fonral action was taken at this meeting by the Lodi City Council. AWOUE MSU The meeting was adjourned at approximately 8:55 p.m: ATTEST: f }J. s Alice M. Reimche z ' - City Clerk