HomeMy WebLinkAboutAgenda Report - February 20, 2013 C-11AGENDA ITEM C 40 It
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Agreement with San
Joaquin County for Transportation of Lodi City Jail Inmates to the Stockton
Courthouse
MEETING DATE: February 20, 2013
PREPARED BY: Chief of Police
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute agreement
with San Joaquin County for transportation of Lodi City Jail Inmates
to the Stockton courthouse.
BACKGROUND INFORMATION: Due to budget reductions, the Lodi Branch of the San Joaquin
County Superior Court will close on March 1, 2013. The Lodi Court
closure will require that inmates of the Lodi City Jail be transported
to the Stockton courthouse for arraignment beginning March 4, 2013.
The Police Chief and San Joaquin County Sheriff have collaborated to determine a safe and cost
effective method of transporting Lodi City Jail inmates to the Stockton court. As a result, the Police Chief
recommends that the City enter an agreement with San Joaquin County to provide transportation of
inmates to the Stockton court using personnel from both agencies.
The agreement (Exhibit A) requires the City to provide the equivalent of a full-time police officer who will
provide transportation, safety, and security of City of Lodi inmates daily when court is in session. The
City will employ part-time police officers for this purpose. In turn, the Sheriffs Office will provide one full
time Deputy Sheriff, an appropriate transportation vehicle, all fuel and vehicle maintenance costs, and all
training that will be required for the part-time Lodi police officers. The San Joaquin County Sheriff's Office
will also require that all inmate transportation officers complete a 56 -hour jail operations course and
obtain the ability to operate transportation vehicles. This training will be provided to City staff at no cost.
The transportation officer position will be filled with qualified part-time police officers who will be
compensated at the hourly rate for that job classification.
This arrangement will remain in effect the remainder of the current fiscal year. It will be evaluated monthly
to determine its efficiency and effectiveness.
radt Bartlam, City Manager
Adopt Resolution Authorizing City Manager to Execute Agreement with San Joaquin County for
Transportation of Lodi City Jail Inmates to the Stockton Courthouse
February 20, 2013
(Page 2)
FISCAL IMPACT: Costs for the remainder of the fiscal year are anticipated to be no more than
$37,528.
FUNDING AVAILABLE: Absorbed within existing General Fund appropriations.
orda(;j"k Ayers
Deputy City Manager/Internal Services Director
Mark HeInIs
Chief of Police
MH/JB/pit
RESOLUTION NO. 2013-17
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH SAN JOAQUIN COUNTY FOR
TRANSPORTATION OF LODI CITY JAIL INMATES TO
THE STOCKTON COURTHOUSE
WHEREAS, due to state-wide budget reductions, the San Joaquin County
Superior Court located in Lodi will close on March 1, 2013; and
WHEREAS, San Joaquin County has proposed a joint agreement with the City to
provide transportation of inmates from the Lodi City jail to the Stockton courthouse; and
WHEREAS, the San Joaquin County Sheriff's Office will provide one
transportation officer and the transportation vehicle to deliver City inmates to the
Stockton courthouse; and
WHEREAS, the City will provide one transportation officer 40 hours per week, to
be filled with part-time police officers to assist with the transport of Lodi inmates; and
WHEREAS, the agreement, attached hereto as Exhibit A, identifies the
participation and requirements of the City and San Joaquin County.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute an agreement between the City of Lodi and
San Joaquin County to provide transportation of Lodi City jail inmates to the Stockton
courthouse.
Dated: February 20, 2013
I hereby certify that Resolution No. 2013-17 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 20, 2013, by the following
vote:
AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Johnson
ABSTAIN: COUNCIL MEMBERS — None
RANDI JOHL
City Clerk
2013-17
EXHiBiT�
San Joaquin County Sheriffs Office Custody Transportation Unit Agreement
with Lodi Police Department
This agreement entered into on between the San Joaquin County Sheriff's Office
and the City of Lodi Police Department,
The San Joaquin County Sheriff s Office agrees to provide transportation as needed on a daily
basis, for arrestees in the Lodi City Jail to Stockton Court, thereby relieving Lodi Police Officers
from.the need to transport their arrestees to San Joaquin County Jail for Booking.
The Lodi Police Department agrees to provide the equivalent of one full time Lodi Police Officer
("LPD Transportation Officer") to the San Joaquin County Sheriff's Office Custody
Transportation Unit to assist with the transportation and supervision of Lodi and San Joaquin
County inmate transportation.
The San Joaquin County Sheriff's Office agrees to provide transportation for arrestees that are
suitable for incarceration and transportation, in'accordance with San Joaquin County Sheriff's
Office Policy, Sheriff s Office Custody Policy, and San Joaquin County Correctional Health
Care Policy.
The LPD Transportation Officer that will be assigned to work at the direction of the Sheriff s
Office Transportation Unit Monday through Friday. The Lodi Police Department will provide
relief for this Officer when the employee is absent (sick leave, vacation, or other leave).
The Lodi Police Department agrees that the LPD Transportation Officer will complete a 56 hour
Jail Operations Training Course which will be provided at the expense of the San Joaquin
County Sheriff's Office. Lodi agrees to follow all San Joaquin County Sheriff's Office Policies
related to supervision and transportation of inmates. San Joaquin County agrees to follow all
Lodi Police Department Policies regarding inmates while on the Lodi Police Department
premises.
The Lodi Police Department Transportation Officer -will be able to satisfactorily operate Sheriff's
Office transportation vehicles within six months of the implementation date of this.agreement,
including those requiring a California Class B driver's license. The San Joaquin County Sheriff
agrees to provide the necessary training for the LPD Transportation Officer assigned to the
Sheriff's Office Transportation Unit without delay and to include training necessary to obtain a
California Class B drivers license.
Each agency participating in this Agreement shall be responsible for the acts of its respective
participating agents, as well as for any losses, damages, claims, demands, or other liabilities
arising out of that agent's services and activities while participating in the Transportation. Each
participating agency shall also be liable for any and all worker's compensation benefits for
personnel who are employed by it and injured in the course and scope of their duties while
assigned to the Transportation duties,
Each participating agency, insofar as it may legally do so, shall hold harmless all other
participating agencies, their officers, agents, and employees from and against any and all claims
and demands whatsoever resulting from their negligence or omissions in connection with the acts
related to this Agreement.
The parties further agree to take out and maintain during the entire term of this Agreement the
insurance required by Exhibit B to this Agreement attached hereto and incorporated by this
reference,
Approved for County by Sheriff Steve Moore: Approved for Lodi Police Department by:
Approved as to Form
By:
Matthew Dacey
Deputy County Counsel
San Joaquin County
By:
D. Stephen Schwabau
Lodi City Attorney
Exhibit B
Insurance Requirements for Contractor The Contractor shall take out and maintain during the life of this contract,
insurance coverage as listed below. These insurance policies shall protect the Contractor and any subcontractor
performing work covered by this contract from claims for damages for personal injury, including accidental death, as
well as from claims for, property damages, which may arise from Contractors operations under this contract, whether
such operations be by Contractor or by any subcontractor or by anyone directly or indirectly employed by either of
them, and the amount of such insurance shall be as follows:
1. COMPREHENSIVE GENERAL LIABILITY
$1,000,000 Ea. Occurrence
$2,000,000 Aggregate
2. COMPREHENSIV!A JTOMOBILE LIABILITY
$1,000,000 Each Occurrence
NOTE: Contractor agrees and stipulates that any insurance coverage provided to the City. of Lodi shall provide for a
claims period following termination of coverage which is at least consistent with the claims period or statutes of
limitations found in the California Tort Claims Act (California Government Code Section 810 et seq.).
NOTE: (1) The street address of the CITY OF LODI must be shown along with (a) and(b) above: 221 West Pine
Street, Lodi, California, 95241-1910; (2) The insurance certificate must state, on its face or as an endorsement, a
description of therp oiect that it is insuring.
A copy of the certificate of insurance with the following endorsements (which may be blanket endorsements) shall be
furnished to the City:
(a) Additional Named Insured Endorsement
Such insurance as is afforded by this policy shall also apply to the City of Lodi, its elected and appointed
Boards, Commissions, Officers, Agents, Volunteers and Employees as additional named insureds.
(This endorsement shall be on a form furnished to the City and shall be included with Contractor's policies.)
(b) Primary Insurance Endorsement
Such insurance as is afforded by the endorsement for the Additional Insureds shall apply as primary insurance.
Any other insurance maintained by the City of Lodi or its officers and employees shall be excess only and not
contributing with the insurance afforded' by this endorsement. .
(c) Completed Operations Endorsement
A certificate of insurancewith a Completed Operations Endorsement, CG 20 37 07 04, will be provided to the
City of Lodi during construction and for three years after acceptance
(d) Severabilityof Interest Clause
The term "insured" is used severally and not collectively, but the inclusion herein of more than one insured shall
not operate to increase the limit of the company's liability.
(e) Notice of Cancellation or Change in Coverage Endorsement
This policy may not be.canceled nor the coverage reduced by the company without 30 days' prior written notice
of such cancellation or reduction in coverage to the Risk Manager; City of Lodi, 221. W. Pine St., Lodi, CA
95240'.
Compensation Insurance The Contractor. shall take out and maintain during the life• of this contract, Worker's
Compensation Insurance for all of Contractor's employees eniployed at the site of the project and, if any work is
sublet, Contractor shall require.the subcontractor similarly to._provide Worker's Compensation Insurance for all of the
latter's employees. unless such employees are covered by the protection afforded by the Contractor.. In case any
class of employees engaged in hazardous work under this, contract at the site &.016 project is not protected under the
Worker's Compensation Statute, the Contractor shall provide- and shall cause each subcontractor to provide
insurance for the protection 'of said employees. This policy may not be canceled nor the coverage reduced by the
company without 30 days' prior written notice of such cancellation or reduction in -coverage, to the Risk Manager, City
of Lodi, 221 W. Pine St., Lodi, CA 95240. A Waiver of.Subr' anon against the City of Lodi is required.
NOTE:' No contract agreement will be signed nor will ata work begin on a project until the proper insurance certificate
is received by the Public Works Department., Please be sure your Insurance company sends this cerEificate to
the attention of the Lodi Police Department, 215 W. Elm'St., Lodi, CA 85240.
P:Wdmin Docs\Council Communications\CouncitCommunications\2013\022073\lns Cert Ex B.doc