HomeMy WebLinkAboutAgenda Report - February 20, 2013 C-06AGENDA ITEM `j * 10
ta CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Contract for City Hall Annex
Phase 1 Demolition and Abatement Project with Allied Environmental, Inc., of
Cameron Park ($96,810)
MEETING DATE: February 20, 2013
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute contract for
City Hall Annex Phase 1 demolition and abatement project with Allied
Environmental, Inc., of Cameron Park, in the amount of $96,810.
BACKGROUND INFORMATION: This project consists of interior demolition and asbestos abatement at
the City Hall Annex (formerly the Public Safety Building) in the
unoccupied first floor and jail area. This is the first phase in
remodeling the space for use by the Recreation and Fire Administration Divisions.
The existing first floor and jail space has been vacant since the Police Facility was completed in 2002.
The project will remove all ceiling, wall and floor finishes, as well as existing electrical, HVAC and
plumbing items originally installed in 1967 and not meeting current code requirements. A hazardous
materials survey has been performed and all hazardous materials within the remodel area will be abated.
The completion of this project is necessary prior to the finalization of the Phase 2 remodel plans so
informed decisions may be made regarding the existing building elements.
Plans and specifications for this project were approved on December 19, 2012. The City received the
following two bids for this project on January 24, 2013. The project funding is budgeted in General Fund
Capital with partial reimbursement from Electric Utility Public Benefits, Water Utility, Wastewater Utility and
Electric Utility funds.
Bidder Location Bid
Engineer's Estimate $ 60,000
Allied Environmental, Inc. Cameron Park, CA $ 96,810
W.C. Maloney, Inc. Stockton, CA $125,430
FISCAL IMPACT: The project will expedite the Phase 2 work and permit the Recreation and
Fire Administration Divisions to return to the Civic Center complex.
FUNDING AVAILABLE: General Fun (1211050): $96,810
Jordan Ayers
Deputy City Mar/Interna ervices Director
na e
a" 4al—
F. Wally andelin
Public Works Director
Prepared by Gary Wiman, Construction Project Manager
FWS/GRW/pmf
cc: Fire Chief
Parks, Recreation and Cultural Services Director
`" Konradt Bartlam, City Manager
K MP\PROJECTSWISC\City Hall Annex 1st Floor Remodel 2012\Demolition\CAwardConstructionContract.doc 2/11/2013
City of Lodi
City Hall Annex Phase 1 Interior
Demolition and Abatement Proic
CITY OF LODI, CALIFORNIA
Section 4
Contract
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and Allied Environmental, Inc., herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do covenant
and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by this
reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Conditions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans (Drawings)
Specifications
Addenda
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with
the City, at Contractor's cost and expense, to do all the work, furnish all labor and furnish all the
materials except such as are mentioned in the specifications to be furnished by the City,
necessary to construct and complete in a good workmanlike and substantial manner and to the
satisfaction of the City the proposed improvements as shown and described in the Contract
Documents which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts to
pay the same as set forth in Clauses 65 and 66 General Conditions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the covenants
herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing wage
rate and other employer payments for health and welfare, pension, vacation, travel time, and
City Of Lodi (Revised 2/4/2013) PAGE 1
City of Lodi
City Hall Annex Phase 1 Interior
Demolition and Abatement Proiect
Section 4
Contract
subsistence pay, apprenticeship or other training programs. The responsibility for compliance
with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for all
risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Item Unit Price Total Price
No. Description Unit Qty
1. Mobilization LS NA $1,500 $1,500
2. Hazardous Materials Abatement and
Disposal — 12" x 12" Floor Tiles SF 4,400 $2.40 $10,560
3
Hazardous Material Abatement and
Disposal — 12" x 12" Ceiling tiles
SF
2,500
$3.00
$7,500
4
Hazardous Material Abatement and
Disposal — Pipe Insulation
LF
100
$20.00
$2,000
5
Hazardous Material Abatement and
Disposal — Pipe Insulation Elbows
EACH
25
$50.00
$1,250
6
Selective Demolition and Disposal
LS
NA
$70,000
$70,000
7
Demobilization and Cleanup
LS
NA
$2,500
$2,500
8
All other items not included in items 1- 7
LS
NA
$1,500
$1,500
above, required to complete contract work.
TOTAL AMOUNT
$96,810
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
City Of Lodi (Revised 2/4/2013) PAGE 2
City of Lodi
City Hall Annex Phase 1 Interior
Demolition and Abatement Prok
Section 4
Contract
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there
be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then
this instrument shall control and nothing herein shall be considered as an acceptance of the said
terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to establish
lines and grades for the work as specified under the Special Provisions. All labor or materials
not mentioned specifically as being done by the City will be supplied by the Contractor to
accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract and to
diligently prosecute to completion within 45 CALENDAR DAYS.
When signing this contract, the contractor agrees that the time of completion for this contract is
reasonable and the contractor agrees to pay the city liquidated damages of $1,000.00 per day for
each day the work is not completed beyond the time specified in the preceding paragraph.
Contractor agrees that this amount may be deducted from the amount due the contractor under
the contract.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
0
Title
(CORPORATE SEAL)
By:
Konradt Bartlam, City Manager
Date:
Attest:
Randi Johl, City Clerk
Approved as to form:
Steve Schwabauer, City Attorney
M -
City
Of Lodi (Revised 2/4/2013) PAGE 3
RESOLUTION NO. 2013-13
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACT FOR THE CITY HALL ANNEX PHASE 1
DEMOLITION AND ABATEMENT PROJECT
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on January 24, 2013, at
11:00 a.m., for the City Hall Annex Phase 1 Demolition and Abatement Project, described in the
plans and specifications therefore approved by the City Council on December 19, 2012; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
Allied Environmental, Inc. $ 96,810.00
W.C. Maloney, Inc. $125,430.00
WHEREAS, staff recommends awarding the contract for the City Hall Annex Phase 1
Demolition and Abatement Project to the low bidder, Allied Environmental, Inc., of
Cameron Park, California, in the amount of $96,810.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the City Hall Annex Phase 1 Demolition and Abatement Project to the low
bidder, Allied Environmental, Inc., of Cameron Park, California, in the amount of $96,810; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract.
Dated: February 20, 2013
I hereby certify that Resolution No. 2013-13 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 20, 2013, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, and Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Johnson
ABSTAIN: COUNCIL MEMBERS — None
fRA HL
City Clerk
2013-13