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HomeMy WebLinkAboutAgenda Report - February 15, 1984 (32)r. ILL l 4 , `. COUNCIL MEETING FC$RtlARY 15, 1984 r 4 t rt . .. •i fT i '+,_.....F �' - ...War. .... AWARD OF SOFrBAU Council was apprised that on Wednesday, February 15, 1984 CONC.'ESSIM at 11;00 a.m. the following bids were received for the CCNIRACF Softball Concession Contract: RES. M. 84-016 1. Canteen Corporation 25% of gross sales after taxes plus $1,000.00 of either product or merchandise to be donated to any non-profit organization associated with the Recreation and Parks Wapartment 2. Shirley Michaeloff and Gerald Seibel 20% of gross sales after taxes Additionally, another bid was received from Naomi Vandergriff - 34% of gross sales after taxes which bid was determined to be irregular by the City Attorney. Following discussion, with questions being directed to Staff. Council, on motion of Council Member Pinkerton, Murphy second, adopted Resolution No. 84-016 awarding the Softball Concession Contract to Canteen Corporation at 25% of gross sales after taxes, plus $1,000.00 of either product or merchandise to be donated to any non-profit organization associated with the Recreation and Parks Department. The motion carried by unanimous vote. k S S a al .i� M''E MORANDUM TO: Mr. Ilenry Glaves, Jr., City Manager Members of Lodi City Council FROId: Ed DeCenedetti, Director, Recreation & Parks SUBJECT: Softball Concession Bids DATE: February 15, 1984 On Wednesday, February 15, on or before 11:00 a.m., two official bids which met all requirements were received. Additionally, one bid was received, which, in my opinion, is irregular and should not be allowed. The bidders and their bids were as follows: 1. Naomi Vandergriff 34% of gross sales after taxes 2. Canteen Corporation 25% of gross sales after taxes, plus $1,000.00 of either product or merchandise to be donated to any non-profit organization associated with the Recreation and Parks Department 3. Shirley Michaeloff and Gerald Seibel 20% of gross sales after taxes Upon receiving the bids, 1 would reconhmend Canteen Corporation be ,given the concession contract for the next five (5) years. I am sure that with their experience, bucking., and over -ail general abilities, they can and will perform in such a manner as to represent the City in a quality fashion as well as create a better profit siLuaLion Cur all concerned. I cannot recommend Naomi and Bob Vandergriff on the basis that they did not comply with the bid specifications and regulations. Mrs.. Vandergriff called Mr. Glaves before the bid opening and stated she had a car problem, asking that the bid opening be held up. Mr. Glaves took her bid over the phone, which was 34%, and turned it over to Mr. Pruss, who read the bid before any other bids were opened. Some seven minutes later Mrs. Vandergriff arrived and proceeded to fill out her bid form, which was not ready even after arrival. When Mr. Glaves prer:cante•d the bid to Mr. Pruss, both concessionaires present protested thut thu regulations had not been complied with. Both concessionaires prc Losted again upon the arrival of Mrs. Vandergriff, claiming that her submittal did not conform to the rules and regulations concerning the bid. IF Mr. Henry Glaves Members of City Council 2/15/84 Page 2 Personally, I would have to agree. It is for this reason that I cannot recommend accepting the Vandergriff bid. In closing I would like to say that I have appreciated the efforts of Shirley Mic.haeloff and Gerald 5eibel over the past seven years. They ha„e a good operation and have been a credit to the softball program. Unfortunately, with beer coming into play as part of the operation this year, I feel that their bid of 20% was too low. I feel that 25% is a good bid, which will allow both parties, City and conces- sionaire, an opportunity to operate successfully. Fd DeB e esti , Director Recreation and Parks Dept. ED:jd 6OUNCIL C0MMUNICAT-%N TO THE CITY COUNCIL DATE NO. FROM THE CITY MANAGER'S OFFICE 2 / 10 A4 SUBJECT BID FOR SOFTBALL CONCESSIONS Please place on the Agenda for February 15 meeting of the City Council the awarding of bids for concessions for softball, which would include the complexes and the armory. The bids wi11 be opened on February 15 at I1 a.m. which is the day of the Council meeting, and the results would be given to the City Manager sometime that afternoon. The reason for pushing this situation is that if there is a change of concessionaires, it would give the successful bidder an opportunity to make his arrangements to buy equipment and supplies, etc., and with softball beginning the first part of April (or even some tournaments in Varch), we would like to get this matter cleared up and completed as soon as possible. Recreation and Parks Dept. M"E M O R A N D U M TO: Mr. henry Glave.,;, Jr., City Manager Members of Lodi City Council FRO1N: Ed DeBenedetti, Director, Recreation & Parks SUBJECT: Softball Concession Bids DATE: February 15, 1084 On Wednesday, February 15, on or before 11:00 a.m., two official bids which met all requirements were received. Additionally, one bid was received, which, in my opinion, is irregular and should not be allowed. The bidders and their bids were as follows: 1. Naom: Vundergrifl* 34% of cross sales after taxes 2. Canteen Corporation 25% of gross sales after taxes, plus $1,000.00 of either product or merchandise to be donated to any non-profit organization associated with the Recreation and Parks Department 3. Shirley Michaelofi* and Gerald Scibel 2O% of gross sales after taxes Upon receiving the bids, I would recommend Canteen Corporation be .given the concession contract for the next five (5) years. I am sure that with their experience, backing, and over-all general abilities, they can and will perform in such a manner as to represent the City in a quality fashion its well as erva to a better Nrorit situation for uli concerned. I cannot recommend Naomi and Bob Vandergriff on the basis that they did not comply with the bid specifications and regulations. Mrs. Vandergriff called Mr. Glaves bef,,:re the bid opening and stated she had a car problem, asking that the bid opening be held up. Mr. Glaves took tier bid over the phone, which was 34%, and turned it over to Mr. Truss, who read the bid before any other bids were opened. Some seven minutes later Mrs. Vandergriff arrived and proceeded to fill out her bid form, which was not ready even after arrival. When Mr. Glaves pretic,ntvd the bid to Mr. Pruss, both concessionaires present protested thus. thy• regulations had not been complied with. Both convvssionairv~ prc,ti-s -cl again upon the arrival of* Xlrs. Vandergriff, r.1aimilir Ili -it lit -r- tiuhini:t:i1 did not c-onI'c>r•m to. ihc: rules and regulations cuuwerning t hc laid. Mr. Henry Glaves Members of City Council Page 2 2/15/84 Personally, I would have to agree. It is for this reason that I cannot recommend accepting the Vandergriff bid. In closing I would like to say that I have appreciated the efforts of Shirley Mic:haelof!' and Gerald Seibel over the past seven years. They haver a good operation and have been a credit to the softball program. Unfortunately, with beer coming into play as part of the operation this year, I feel that their bid of 20% was too low. I feel that. 25% is a good bid, which will allow both parties, City and conces- sionaire, an opportunity to operate successfully. ED:jd L t14;_G1C Ed DvBene eVt1, Director Recreation and Parks Dept. RESOLUTION NO. 84-106 AWARD - SOFTBALL CONCESSION CONTRACT FOR TWO COMPLEXES AND THE ARMORY FIELDS, WITH THE ADDITION OF THE STADIUM IN 1985 WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened by the City Clerk of this City on February 15, 1984 at 11:00 a.m. for the contract for Softball Concession for Two Complexes and the Armory Fields, with the Addition of the Stadium in 1985 as described in the specifications therefor approved by the City Council February 1, 1984; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as follows: BIDDER AMOUNT Naomi Vandergriff 348 of gross sales after taxes Canteen Corporation 25% of gross sales after taxes, plus $1,000 of either product or merchandise to be donated to any non-profit organization associated with the Recreation and Parks Department Shirley Michaeloff b Gerald Seibel 20% of gross sales after taxes WHEREAS", it has been determined that the bid from Naomi Vandergriff was irregular and was not received in a timely manner. WHEREAS, the City Manager recommends that award be made to the second loci bidder, Canteen Corporation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lodi that award of contract for Softball Concession contractus heretofore stated be and the same is hereby made to Canteen Corporation, the second low bidder, in the amount of 25% of gross sales after taxes, plus $1,000 of either product or merchandise to be donated to any non-profit organization with the Recreation and Parks Department. Dated: February 15, 1984 I hereby certify that Resolution No. 84-106 was passed and adopted by the City Council of the City of Lodi in a regular meeting held February 15, 1984 by the following vote: Ayes: Council Members - Reid, Snider, Murphy, Pinkerton & Olson (Mayor) Noes: Council Members - None Absent: Council Members - None Lek IMCHE City Clerk