HomeMy WebLinkAboutAgenda Report - February 6, 2013 C-08AGENDA ITEM C**9
. CITY OF LODI
' COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Contract for Zupo Field Outfield
Wall Renovation Project with Golden Bay Fence, Inc., of Stockton ($23,120.94) and
Appropriating Funds ($25,000)
MEETING DATE: February 6, 2013
PREPARED BY: Parks, Recreation and Cultural Services Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute contract for Zupo
Field Outfield Wall Renovation Project with Golden Bay Fence, Inc., of
Stockton, in the amount of $23,120.94, and appropriating funds in the
amount of $25,000.
BACKGROUND INFORMATION: This project consists of the provision and installation of new vinyl coated
privacy slat chain link fencing to replace the existing aged plywood wall.
On December 5, 2012, Council approved project plans and specifications and authorized advertisement for
the bid for the Zupo Field Outfield Wall Renovation Project. On January 2, 2013, City received the following
10 bids for this project:
BIDDER
LOCATION
BID
Engineer's Estimate
$24,432.00
Golden Bay Fence, Inc.
Stockton
$23,120.94
Sandoval Fence, Inc.
Lathrop
$25,298.37
Benton Fence and Drilling, Inc.
Acampo
$27,693.00
Land Graphics Fencing
Sloughhouse
$28,236.00
Sam Farias Fencing
Modesto
$28,746.42
Stockton Fence & Materials
Stockton
$29,680.38
Central Fence Company
Sacramento
$29,865.00
Pisor Fence Division, Inc.
Citrus Heights
$30,082.20
Crusader Fence Company
Rancho Cordova
$39,096.00
All Steel Fence, Inc.
Lathrop
$39,953.94
Staff recommends the appropriation of $25,000 for the construction contract, staff time and contingencies.
FISCAL IMPACT: This renovation project will have an immediate positive effect on ongoing
maintenance expenses. The projected life of the new fencing will be a minimum
of 20 years.
FUNDING AVAILABLE: PRCS donation revenue account 3471.6153 ($25,000), increase Parks Division
Sports Facility intenance (347313.7323) appropriation $25,000
Jordan Ayers
Deputy City Manager/Internal Services Director
J6 I alill I a i /A /:=�;.
F. Wally Sandelin
Public Works Director
Prepared by Steve Dutra, Parks Superintendent
JH/SD/vw
APPROVED:
Jeff Hoo Ira
Parks, creation & Cultural Services Director
Konradt Bartlam, City Manager
K:\WP\PROJECTS\PARKS\ZupoFieid\CAward.doc 1/3/2013
ZUPO FIELD OUTFIELD WALL RENOVATION PROJECT
350 North Washington Street CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and GOLDEN BAY FENCE PLUS IRON WORKS, INC., herein
referred to as the "Contractor."
WITNESSETH:
That the parties. hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
(11101.3/13
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
The work consists of providing and installing new top and bottom rails to existing line posts,
new 9 -gauge tension wire and new 9 -gauge, 2 -inch vinyl coated chain link fabric with pvc
privacy slats along with associated fasteners and hardware and other incidental and related
work, all as shown on the plans and specifications for "Zupo Field Outfield Wall Renovation
Project, 350 North Washington Street".
ITEM
NO. DESCRIPTION
CONTRACT ITEMS
EST'D.
UNIT QTY UNIT PRICE
1. Furnish and Install New Top and
Bottom Rails, 9 -Gauge Tension
Wire, 9 -Gauge, 2 -Inch Vinyl
Coated Chain Link Fabric with
PVC Slats and Associated
Fasteners and Hardware LF
543 $ 42.58
TOTAL
TOTAL PRICE
$23,120.00
$23,120.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Cale, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code,. and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 5
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 20 CALENDAR DAYS.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR:
(CORPORATE SEAL)
CITY OF LODI
m
Konradt Bartlam
City Manager
Date:
Attest:
Title
City Clerk
1Ak����1�
�tiTI�T�
m invi A
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
|ZupoField Fence Project.
mCouncil has authorized the appropriation adjustment, complete the following:
Meeting Date: Res No: Mach copUAngnk4janmthis form.
Department Head Signature:
FUND # BUS.UNIT# ACCOUNT# ACCOUNT TITLE AMOUNT
.A.
SOURCE OF
FINANCING
TO: linternal Services Dept, - Bud2et Division
3. FROM: I Rebecca Areida-Yadav 75, DATE:
01/09/2013
4. DEPARTMENT/DIVISION: Public Works
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
|ZupoField Fence Project.
mCouncil has authorized the appropriation adjustment, complete the following:
Meeting Date: Res No: Mach copUAngnk4janmthis form.
Department Head Signature:
FUND # BUS.UNIT# ACCOUNT# ACCOUNT TITLE AMOUNT
.A.
SOURCE OF
FINANCING
3471 6153 'Donations $ 25,000.00
B.
USE OF
FINANCING
347 347131 7323 Sports Facility Maintenance 25,00000
Date
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
|ZupoField Fence Project.
mCouncil has authorized the appropriation adjustment, complete the following:
Meeting Date: Res No: Mach copUAngnk4janmthis form.
Department Head Signature:
Submit completed form mthe Budget Division with any required documentation.
Deputy City Manager/Internal Services Manager
Date
Submit completed form mthe Budget Division with any required documentation.
RESOLUTION NO. 2013-08
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
CONTRACT AND AUTHORIZING CITY MANAGER TO EXECUTE
CONTRACT FOR ZUPO FIELD OUTFIELD WALL RENOVATION
PROJECT AND FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of this
City Council, sealed bids were received and publicly opened on January 2, 2013, at 11:00 a.m., for
the Zupo Field Outfield Wall Renovation Project, described in the plans and specifications therefore
approved by the City Council on December 5, 2012; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with the
City Manager as follows:
Bidder
Bid
Golden Bay Fence, Inc.
$23.120.94
Sandoval Fence, Inc.
$25,298.37
Benton Fence and Drilling, Inc.
$27.693.00
Land Graphics Fencing
$28,236.00
Sam Farias Fencing
$28,746.42
Stockton Fence & Materials
$29,680.38
Central Fence Company
$29,865.00
Pisor Fence Division, Inc.
$30,082.20
Crusader Fence Company
$39,096.00
All Steel Fence, Inc.
$39,953.94
WHEREAS, staff recommends awarding the contract for the Zupo Field Outfield Wall
Renovation Project to the low bidder, Golden Bay Fence, Inc., of Stockton, California, in the amount
of $24,432 and appropriating funds in the amount of $25,000 for the construction contract, staff time,
and contingencies.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the
contract for the Zupo Field Outfield Wall Renovation Project to the low bidder, Golden Bay Fence,
Inc., of Stockton, California, in the amount of $24,432; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract; and
BE IT FURTHER RESOLVED that funds in the amount of $25,000 be appropriated from the
Parks, Recreation and Cultural Services Donation Revenue account for this project.
Dated: February 6, 2013
I hereby certify that Resolution No. 2013-08 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held February 6, 2013, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
fM I JOHL
City Clerk
2013-08