HomeMy WebLinkAboutAgenda Report - February 6, 2013 C-06AGENDA ITEM C006
F �.'• CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Accept Improvements Under Contract for Water Meter Program Phase 2 and
Adopt Resolution Appropriating Funds ($850,000)
MEETING DATE: February 6, 2013
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Accept improvements under contract for Water Meter Program
Phase 2 and adopt resolution appropriating funds in the amount of
$850,000.
BACKGROUND INFORMATION: The project was awarded to A. Teichert and Son, Inc., of Roseville,
on March 7, 2012, in the amount of $4,199,640. The contract has
been completed in substantial conformance with the plans and
specifications approved by City Council.
The project consisted of the installation of 2,091 meters and the replacement of 25,895 feet (4.90 miles)
of water main.
The contract completion date was October 24, 2012 and the actual completion date was November 27, 2012.
The completion date was extended due to rain days, added work, and unforeseen field conditions. The final
contract price was $5,503,697. The difference between the contract amount and the final contract price is
$1,304,057 due to the following changes and change orders.
a. Variations in the units constructed from the units bid. The greatest change occurred in the
additional asphalt concrete bid items in the amount of $609,585.
b. Change Order Nos. 1, 2 and 3 addressed additional work associated with unforeseen field
conditions and existing utility conflicts in the amount of $127,270.
c. Change Order No. 4 added work to repave two alleys between Lincoln Avenue,
California Street, Daisy Avenue and Louie Avenue in the amount of $219,554.
d. Change Order Nos. 5 and 6 addressed extra work associated with unforeseen field conditions
and existing utility conflicts in the amount of $123,316 and added paving on Eureka Avenue,
Palm Avenue and Louie Avenue in the amount of $234,601.
e. Change Order No. 8 addressed extra work associated with unforeseen field work and existing
utility conflicts in the amount of $84,530 and final agreement on payment for disputed extra
work in the amount of $50,000.
Additional asphalt concrete work constituted $1,151,238 of the total contract price. These funds we used
to widen the trench patch where new pipelines were constructed, repair failed pavement sections in many
of the same areas, and repair pavement damage caused by the heavy construction equipment.
APPROVED:
Konradt Bartlam, City- anager
K:\WP\PROJECTS\WATER\Meters\Water Meter Program Phase =Accept.doc 1/9/2013
Accept Improvements Under Contract for Water Meter Program Phase 2 and Adopt Resolution
Appropriating Funds ($850,000)
February 6, 2013
Page 2
Change orders associated with unforeseen field conditions and existing utility conflicts amounted to
$464,786 or 7% of the final contract price. This level of change order cost is not unexpected for
construction of new pipelines within very old streets where utility information is not well documented.
The final project cost including construction, construction management, meter purchases, and staff time
is approximately $6,635,600 and this is below the estimate included in the water rate model of
$7,035,000.
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30 -day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT: Water main leak and service repairs will be reduced. No additional costs
will be incurred for reading of the meters as they are automatically read
concurrent with the reading of the electric meters.
FUNDING AVAILABLE: Requested Appropriation:
Water Capital Fund (181): $850,000
c�-
Jordan yers
Deputy City Manager/Internal Services Director
'L, 1, a 4 / Al./I
F. Wally Sgrndelin
Public Works Director
FWS/pmf
cc: Larry Parlin, Deputy Public Works Director — Utilities
K:\WP\PROJECTS\WATER\Meters\Water Meter Program Phase 2\CAccept.doc 1/9/2013
1. AA#
2. JV#
t A CITY OF LO0717 '�
y APPRO_PRI%TION ADJUSTMENTREQUEST
TO: Internal Services Dept. - Budget Division
3. FROM: I Rebecca Areida-Yadav 15. DATE: 01/09/2012
4. DEPARTMENT/DIVISION: Public Works
6, REQUES f ADJUSTMENT
O ,APPROPRIATION AS LISTED BELOW , , ...s I� �
FUND #
BUS. UNIT # ACCOUNT #
ACCOUNT TITLE
AMOUNT
A.
181
3205
Fund Balance
$ 850,000.00
SOURCE OF
FINANCING
B.
181
181465 1825.2150
Water Meter Program Phase 2
$ 850,000.00
USE OF
FINANCING
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
meter program phase 2 project acceptance.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: , Res No: Attach copy of resolution to this form.
Department Head Signature:
Deputy City Manager/Internal Services Manager Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2013-06
A RESOLUTION OF THE LODI CITY COUNCIL
APPROPRIATING FUNDS FOR THE WATER METER
PROGRAM PHASE 2 PROJECT
WHEREAS, the Water Meter Program Phase 2 Project was awarded to
A. Teichert and Son, Inc., of Roseville, on March 7, 2012, in the amount of $4,199,640,
and the contract has been completed in substantial conformance with the plans and
specifications approved by City Council; and
WHEREAS, staff recommends that the City Council appropriate funds to cover
expenses associated with additional construction costs related to added paving,
unforeseen field conditions, and existing utility conflicts.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
appropriate funds in the amount of $850,000 from the Water Capital Fund for this
project.
Dated: February 6, 2013
I hereby certify that Resolution No. 2013-06 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 6, 2013, by the following
vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
RANDI JOHL
City Clerk
2013-06