HomeMy WebLinkAboutAgenda Report - February 6, 2013 C-05AGENDA ITEM
605
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Accept Quarterly Report of Purchases Between $10,000 and $20,000
MEETING DATE:
PREPARED BY:
February 6, 2013
Deputy City Manager
RECOMMENDED ACTION: Accept Quarterly Report of Purchases between $10,000 and $20,000.
BACKGROUND INFORMATION: During the fourth calendar quarter of 2012, the following purchases were
awarded. Background information for each purchase is attached as
Exhibits A through F.
Exh.
Date
Contractor Project
Award Amt.
A
10/15/12
Park Pacific Inc. Recycling Container
$19,654.79
B
10/15/12
Ray Morgan Company Copier
$13,379.64
C
11/12/12
Vineyard Technical Sales Surface Water Treatment Facility
$11,602.31
D
12/12/12
National Meter & Automation Inc. Fixed Network
$19,502.75
E
12/19/12
General Pacific EUD Inventory
$15,678.50
F
12/19/12
HD Supply EUD Inventory
$13,222.75
FISCAL IMPACT:
FUNDING AVAILABLE:
Varies by project. All purchases were budgeted in the 2012-2013 Financial Plan.
Funding as indicated on Exhibits.
Jordan Ayers, Deputy City anager
Prepared by Sherry Moroz, Purchasing Technician
JA/sm
Attachment
APPROVED:
Konradt Bartlam, City Manager
EXHIBIT A
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Park Pacific, Inc.
Bid Amount
Recycling Container Purchase
Public Works
Park Pacific, Inc.
$19,654.79
10/15/12
"NO BID" or NO RESPONSE RECEIVED:
Sole source supplier
$19,654.79
BACKGROUND INFORMATION & BASIS FOR AWARD:
The City receives annual funds from the State under the California Berverage Container
Recycling and Litter Reduction Act. These funds must only be used for activities related to
beverage container recycling or litter abatement. Purchasing these containers will provide
recycling in the downtown area where there currently are no permanent containers.
Prepared by: Rebecca Areida-Yadav
Title: Mana ement Apalyst
Reviewed by:
Purchase Order No. 21330
EXHIBIT B
RECOMMENDATION FOR CONTRACT AWARD 4
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Copier Purchase
Public Works
Ray Morgan Company
$13,378.64
10/16/12
BIDS OR PROPOSALS RECEIVED:
Ray Morgan Company $13,379.64
Bid Amount
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Purchase of new copier for Public Works Administration to replace the current copier that is
being moved to the new Surface Water Treatment Plant. No bidding or quotes were necessary
as the purchase is off of a CMAS contract.
FUNDING: Water Fund 180
Prepared by: Rebecca Areida-Yadav
Title: Mana ement al st
Reviewed by: --
Purchase Order No. 21347
EXHIBIT C.
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: CHEMTRAC STREAMING CURRENT MONITOR
DEPARTMENT: PUBLIC WORKS (SWTF)
CONTRACTOR VINEYARD TECHNICAL SALES
AWARD AMOUNT: $11,602.31
DATE OF RECOMMENDATION: NOVEMBER 12, 2012
BIDS OR PROPOSALS RECEIVED:
VINEYARD TECHNICAL SALES
SOLE SOURCE
"NO BID" or NO RESPONSE RECEIVED:
$11,602.31
BACKGROUND INFORMATION & BASIS FOR AWARD:
The surface wate treatment facility requires this equipment in order to optimize plant
proficiency. This equipment will allow SWTF to meet these requirements.
FUNDING:
Purchase Order No. 21391
181011.1825.2300
Prepared by: Andrew Richle
Title: Chief Water Plant Operator
Reviewed by:
EXHIBIT D
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Fixed Network
Electric and Public Works
National Meter and Automation, Inc.
$19,502.75
12/12/12
BIDS OR PROPOSALS RECEIVED:
National Meter and Automation, Inc.
"NO BID" or NO RESPONSE RECEIVED:
None
$19,502.75
BACKGROUND INFORMATION & BASIS FOR AWARD:
Itron equipment was established by the City Council for implementation of the fixed network
automated meter reading system for Electric and Public Works
National Meter and Automation, Inc. is the sole provider in Northern California for the Itron
equipment.
FUNDING: 161000 & 181013
Prepared by: Wally Sandelin
Title: Public Works Director
Reviewed by:
Purchase Order No. 21436
EXHIBIT E
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
EUD Inventory
Electric Utility
General Pacific
$15,678.50
DATE OF RECOMMENDATION: December 19, 2012
BIDS OR PROPOSALS RECEIVED:
General Pacific $15,678.50
"NO BID" or NO RESPONSE RECEIVED:
WESCO
HD Supply
BACKGROUND INFORMATION & BASIS FOR AWARD:
HD Supply bid on 2 line items and was $223.77 higher on these 2 line items and was a non
quote on 5 other line items.
These are inventory items for the Electric Utility. They are needed for repairs and new
installations.
160.1496
FUNDING:
Prepared by: Thomas Dean
Title: Electric Materials Technician
Reviewed by: a / < z�/,?/
If
Purchase Order No.
EXHIBIT F
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
HD Supply
EUD Inventory
Electric Utility
HD Supply
$13,222.75
December 19, 2012
"NO BID" or NO RESPONSE RECEIVED:
WESCO
General Pacific
$13,222.75
BACKGROUND INFORMATION & BASIS FOR AWARD:
General Pacific bid on 12 line items and was $3,339.31 higher on these 12 items and a non
quote on 6 other items.
These are inventory items for the Electric Utility. They are needed for repairs and new
installations.
160.1496
FUNDING:
Prepared by: Thomas Dean
Title: Electric Materials Technician
Reviewed by:
Purchase Order No.