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Home My WebLink AboutAgenda Report - February 1, 1984 (36)h CITY COUNCIL MEETING FE6RUARY 1, 1984 yCll~'II�ALL (X� IVC 11, APPI"TI) T1 IF. SPDC I F I GkT i CNS Kit B i DS CN 'PIE 9()FIIW-L (124CESSICN CONCESSI(NS I.00ATIn AT MIF 11%0 CalPIk'k'F5 Ate, 711E AMQ::' SPFUIFICATICNS HUBS. WIMI 711E AIDITICN OF TIW STAUIM IN 1985 K11 A' OVE D Scrn "u. CNI.N' AND A111 M 1 Z11) 111F AIATI I S 1 NC; Ml RIDS 71 am". is i .. a " M 'dSY •.' .: 4 Ad' t 4 Z ,�•' }gg d''�•,r�e5'.�y�:.: �, ,� y. s t 1 S - 41 ri Y MEMORANDUM Alice Reimche `� �;- ��19/84 Recreation h ParkA Dept'. r Council Communique -- Bid specs for Softball Concessions For Council approval -- Meeting of February 1, 1984 %.OUNCIL CONIMUNICATIJN 'TO TH! CITY COUNCIL FROM TIIE CITY MANAGJ*j OMCI SUBJKT GATE I NO.1/19/84 APPROVAL OF SPECIFICATIONS FOR SOF'T'BALL CONCESSIONS It is recommended that the City Council approve the attached specifications for bids on the softball concessions located at the two complexes and the armory fields, with the addition of the stadium in 1985 for softball only. The attached are specifications only. The successful bidder will sign an Agreement as usual. Ed DeBenedetti, Director Recreation and Parks Attach. 19 U BID SPECIFICATIONS Department of Recreation and Parks City of Lodi FACILITIES and ACTIVITY Activity -- Softball only Facilities -- Complex (2 fields), Armory (1 field) Location --- North Stockton and Washington Streets Contract duration -- 1984 through 19x8 Said Agreements to run January 1, 1984, to December 31, 1988 Note: In addition, the Stadium (also known as the Lodi Grape Bowl) will hopefully be added to the above. This facility will have a concession area and will be available from January 1, 19f',5, to December 31, 1988, for softball only. (Football is not a part of this Agreement.) BID INSTRUCTIONS Your bid should be divided to include Part 1, which would encompass Complex and Armory facilities, and Part 2, which would include the Stadium when available. Percentage gross payments are to be :Wade month:y no later than th,�r 10th of t1)e month. Any deviation can be construed as a breech of contract. The City of Lodi reserves the right to reject any and all bids. It may also be noted that bids will be evaluated riot entirely on the largest percentage offered, but past experience and/or track records will be given ser:^us consideration. NOTE: It will be noted that beer can now be sold, and it is the feeling of the Department of Recreation and Parks that this should be reflected in the proposed bid percentage. GENERAL SPECIFICATIONS The City will provide: 1. Encloses: concession area at each facility. 2. Utilities enough to insure a good operating situation. (City will pay for utilities, i.e. water, gas, electricity.) 3. General repairs to buildings on a regular basis and from time to time assist with vandal -caused damage to buildings only. 4. Garbage receptacles outside and be responsible for garbage removal. C • GENERAL SPECIFICATIONS Regarding SOFTBALL COMPLEXES and ARMORY CONCESSION operation 1. Length of contract to be five (5) years, beginning in.1984 through 1988. 2. Concessionaire to provide the City of Lodi with insurance policy covering public liability, product insurance, property damage, and liquor liability in the amount of $100,000.00 for each liability and occurrence. Insurer agrees to indemnify and hold the City of Lodi free and harmless from and against all costs, expenses, and liability arising out of, or based upon, any and all property damage, or damages for personal injuries, including death, sustained in accidents occurring in or about the demised premises, where such accident, damage, or injury, including death, results, or is claimed to have resulted, from any act or omission on the part of Lessee, or Lessee's agents or employees. 3. Concessionaire will generally follow the product and price schedule attached. Since the contract is for five (5) years, prices will be reviewed each year. The concessionaire can also add to or delete from the product list with approval of the City Manager. 4. Concessionaire will keep the concession stand and surrounding area in a clean and presentable condition at all times. 5. Concessionaire will provide all equipment and products necessary to operate said concession. 6. Bidders will pay percentage as per contvact of gross receipts after taxes to the City of Lodi on the tenth (10th) of each month while in operation. 7. Concessionaire will be expected to operate any time that games are schedul.-d, whether league or tournament, which are usually scheduled between April l and December 1. The hol,rs of operation will be set by the Director of Recreation. and Parks. Usually the concession will be open one-half hour before the first game and close soon after the last game. 8. The successful bidder will have exclusive rights to all concession sales for softball activities. 9. Bidders should be c are that a Possessory Interest Tax is charged each year ty the County Assessor for the use of the facility. The estimated cost is $250.00. 10. Please note that during the National Women's Fast Pitch Tournament to be held August 15 through 20, 1984, all concession privileges will revert to the Recreation and Parks Department and the co-sponsor. Said concessions will be operated by the sponsors of the tournament. During this special occurrence, if any of the concessionaire equipment is used, a fair rent will be paid by the operator. In all other cases the concessionaire will have exclusive use of all concessions. BID PROPOSAL SOFTBALL COMPLEXES and ARMORY CONCESSION OPERATION City of Lodi, California Sealed proposals will be received by the Purchasing Agent in his office, City Hall, 221 W. Pine Street, Lodi, CA 95240, until 11:00 a.m. on , at which time they will be publicly opened and read for providing the following services_ The undersigned declares that he has carefully examined the General Specifications of this bid and submits this percentage of gross rereipts after taxes as his bid. Percentage of gross receipts after taxes for Complex and Armory facility X Upon addition of Stadium facility my bid would be X The following is a list of items and suggested prices that will be charged per item or serving. These will be reviewed each year. Items can also be added or deleted upon agreement by the Concessionaire and the City Manager. Soft drinks . . . . . . . . . . . . . . . . . . 50C per 12 oz. . . . . . . . . . . . . . . . . . . . 80C per 16 oz. Ice Cream, assorted - up to . . . . . . . . . . . 75C per serving Popcorn . . . . . . . . . . . . . . . . . . . 70C per serving Nachos. . . . . . . . . . . . . . . . . . . . . $1.50 per serving Hot Dogs . . . . . . . . . . . . . . . . . . . . $1.00 per serving Corn Dogs . . . . . . . . . . . . . . . . . . . . $1.00 per serving Hamburgers - 1/4 pounders . . . . . . . . . . . $1.75 per serving T-shirts, Caps, Banners, etc. . . . . . . . . . . Price to be set Coffee and Tea . . . . . . . . . . . . . . . . . 50C per serving Hot Chocolate . . . . . . . . . . . . . . . . . . 65C per serving French Fries . . . . . . . . . . . . . . . . . . 75C per serving Peanuts (estimate price, depending upon harvest) 80C per serving Sunflower Seeds . . . . . . . . . . . . . . . . . 40C per serving Wine and Wine Coolers . . . . . . . . . . . . . . 75C to $1.00 Beer - Draft . . . . . . . . . . . . . . . . . . 75C per 12 oz. . . . . . . . . . . . . . . . . . . $1.00 per 16 oz. Beer - Cans . . . . . . . . . . . . . . . . . . . Price to be set Dated 19 Name of Bidder Authorized Signature Title Type of Organization Individual, Partnership or Corporation Street Address and Town elephone