HomeMy WebLinkAboutAgenda Report - January 21, 1987 (93)CITE' OF LORI
PUBLIC WORKS DEPARTMENT
TO: City Council
FROM: City Manager
MEETING DATE: January 21, 1987
COUNCIL COMMUNICATION
AGENDA TITLE: Approve Consultant's Agreement for Development of Master
Plan for Pars and Recre-;ion Office and Corporation Yard
Facilities
RECOMMENDED ACTION: That the City Council authorize the City Manager to
execute the agreement with Morris & Wenell Architects for the preparation of
the Master Plan for the Parks and Recreation Facilities.
BACKGROUND INFORMATION: In the 1986/87 Capital improvement Program
approved by t e City—Zouncil at its last meeting, funds were allocated for
this work. In October, the Public Works Department, working in conjunction
with the Parks and Recreation Department, sent out a request for proposal
(RFP) to local architects/Planners. The City received three replies. One
firm indicated they were not interested due to their existing workload. The
other firm submitted a proposal, however, it was over $3,000 greater than the
proposal received from Morris & Wenell.
The amount of Morris & Wenell's proposal totals $16,272.00. This amount is
somewhat higher than might be expected on.a master plan of this type. This
is due to the inclusion of a structural evaluation of the roof structure and
block walls of the existing administration building and special evaluation of
the electrical and mechanical facilities. The City will be paying Morris &
Wenell on a time and material basis up to the maximum shown in the agreement.
Attached for the City Council's information are copies of the agreement, the
proposal received, and the City's RFP. The agreement has been reviewed by
the City Attorney.
Jac L. Ronsko
Public Works Director
JL /ma
Attachment
cc: City Attorney
Parks & Recreation Director
APPROVED:
THO,''rS A. U11Y Manager
CPARKOFF/TXTW.02M
The California I{ orn, of Agreement for Ambitecturai Services
P,rparrd br the Caiii,nnin nl,ncil, The Amertrrn inftitu:e of A,chitec"- for use between client and arc6ilect.
FROSECT f4aster Planning of Park and Recreation's Office and Corooration Yard Facilities
_ pursuant to attached proposal dated November 1986
The Client and the Architect agree as follows:
1. ARCHITECTS SERVICFS: The Architect's professional services shall consist or:
a_ Scheme and Program Deveiopment. 1.
b. Preliminary Stu,fies. Ad a
' Fifteen Thousand Two Hundred Seventy -Two and No/100
t. BASIC CO`rIPENSATION: Basic eomprnsat ion shad be.
(515,272.00)
Services shall be paid for u Win— p,oportion of Banc cornpensntion
seheaule of Sem.ecs 100 >=i »�-
a. Schematic and Program Development. _e&T tmrt
ret
4&I-reeut .
• 100 percent
-0- to V, credited to the final payment, is parable upon execution of this agreement.
+e�e(erreritx.'ef-'PM'-
A retainer of S
Statements shall he mmleycll {i1Qn -� `^a pad to proportion to amount of services completed. NO deduction a to be made on account of penalty, liquidated damages, or other
sums withhekf from payments to contractors.
3. ADDITIONAL SERVICES: pursuant t0 attached fee schedule
s, Any work let under separate contracts shall be subiect to additional tvmpcaatstion JS
a decision which. for its proper execution, involves additional services and expense for changes in or
b. If, after a scheme has been approved. the Client makes Client
it the A r delays
additions to the drawings, apecific"ns or other documen(s or Client forsuch
Of damageby fire or omalabor e Aech'itect tobe equttablythpaid by
by the delinquency or insolvency of either, or as a result
additional service and expense.
drsignr,l by the Architect under the Client's direction is abandoned or suspended, the Architect is to be paid to equitable amount in seep
If any work
with Wagraph t. The City of Lodi shall approve any unusual
d. The (-Iient shall mimburw lite Architect !or ull,usl rxpentes ►a lollu.a:
of services for said unusual expenses.
expenses prior to the commencement
be paid tram Lime to time as the work is dose or expenses intvrrrd.
Reimbursements, and payments for additional services, shall
have or other graphic presentations made, for which the Architect shall be reimbursed.
e. The Client may authorize the Architect to models
ng e%utting structures. rights.
A'tiD BORINGS: The Client will furnish a certified survey of the but7ding site together with full information as and electrical scrvicrs. The Client
[o sewn, ata, gas
4. SLRVEYS
zoning and other restrictions, easements. boundaries and contours of the building site atxf also with respect
that
be required.to
aball pay for any borings• test pits and other tests may conformity in
executed
ee s
to the work as he deems necessaryn whether terrors
tar
s. AD�f INISTRATION: The Architect will make such periodic visits or omission The Architct
is k for the ocontractors for their
with drawings, sp,:fications or directions but the Architect not b and responsible
Y� by nsible to the Client it such employment is anthorixed by the Client.
:
will provide technical direction to an approved project inspector amp
-0- sets of reproductions of working drawings and specifications and the Client shalt rein -
_final
G. REPRODUCTIONS: The Architect will famish b the Client.
burse the Architect at cost for additional reproductions ordered y
al representatives, and assigns to the
�
partners.is
of all covenants of this agreement.
7. SL'CCFSSORS AND ASSIGNMENTS: The Client and the Architect, each b
assigns of such other part my respect
and
other party to this agreement. and to the partners, successors, kgal rrpmwmtativcs t without the written consent of the *the'
his interest in this agreemen
the Client nor the Architect shall assign or transfer
«TN S A SPECIFICATIONS. u laslts of service. is that the ,�r�itect whttber the work for which they are made be
drawings.
'�
B. OWNERSHIP OF
y o Lodi to receive one t11 set of reproducible
executed ���
•
. � . • ..view-A+anr+alion.
hrtwreu the parties awl there arc no s¢rrements. rondttr+na. or rcpre*rntalMns Iriwrrn the porters
1(I. GC(LPF. OF AGREEMENT: This is the entire ar;rrrmrnt
See
except as expressed herein.
See Article 9 attached hereto and incorporated herein by reference.
�
11_ ADDITIONAL PROVISIONS:
dated November 1986 attached hereto and incorporated herein
1 :
1
Pro�oal
b y e erence.
January 1S
8th ,a,
# ;
nc
The above is mutually agreed to this,.
MORRIS & WENELL ARCHITECTS AND PLANNERS INC.
CITY OF LO D I
By:Architect
By: y ger Client 0 er orris s
arson, i@ 9 Approved as to Form:
s
rh(muCity
Attest: Alice M. Reimche, City Clerk Ronald M. Stein, Attorney
ARTICLE 11 —ADDITIONAL PROVISIONS
a� of working drawings
The Architect to provide s w f ic1 to cop.; -
and .. processing through the
.,
and specifications for review by Staff
Building Department.
The Architect will be responsible for processing the plans and
specifications through the Building Department. The City of Lodi
will take care of all permit fees involved.
The Architect will be responsible for processing the plans
through the Site Plan and Architectural Review Committee of the
City of Lodi.
be submitted to the City by the
The reproducible drawings to lar copies
Architect shall be either the original drawings or my
of the originals.
ARTICLE 9 - INDEMNIFICATION
The Architect shall defend, indemnify and save harmless the City
its officers, agents, and employees from and against any
of Lod-, losses, defense, costs, or liability of
and all claims, demands, its officers, agents,
any kind or nature, which the City of Lodi, P be imposed
or which may
and/or employees may sustain or incur, ersons, or damage to
upon them for injury to °arising out of, or in any manner
property as a result of,
dl
connected with Architect's allegedly
wrongful acts or actively or
attempted performance
passively negligent performance or ormance of this
agreement, excepting only liability arising
Lodi. out of the willful
misconduct or sole negligence of the City
Dated: December ZI 1986
MORRIS & WENELL
Architects and Planners Inc.
By:
�yv----- -
Dated: _______�' ► �t �''1
CITY OF LODI
BY: Thomas A. Peterson, City Manager
Approved as to Form:
ona teen, ,ty ttorney
Attest: Alice M. ReinvluP
City Cleric
CITY OF LODI
PARKS AND RECREATION DEPARTMENT
OFFICE AND CORPORATION YARD FACILITIES
MASTER PLAN
STATEMENT OF QUALIFICATIONS/PROPOSAL
0
MORRIS & WENELL
Architects and Planners Inc.
Lodi, California
November 1986
MASTER PLAN
a ..,'.on csctale and
The master plan shall be drawn to the age=e" "k
developed on our CAD system, allowing easy modification and
updates.
The final drawing will be computer generated and coioied.
This plan will take into consideration the following
elements:
1. Landscaping
2. Schematic Floor Plans
3. Exterior Uses Plan
4. Pedestrian Circulation
5. Vehicle Circulation
6. Areas of Future Expansion
. .$4..122.00The cost for this work. . . • • • .
II. ELEVATIONS
Street elevations will be prepared along Main, Locust and
Stockton Streets as well as the alley view. The elevation
will be rendered and colored.
. .$1,250.00
The cost for this work. . . • • . . '
III. FEASIBILITY
evaluation will be made by the architect and
A building
shall include reports prepared by licensed structural,
mechanical and elefQ imaterials8testing, ifhave
requiredby
included
athe
$500.00 allowance
structural engineer.
.$?,125.00
The cost of this work is. . . . • • • ' '
IV. COST ESTIMATE
We will prepare a comprehensive cost estimat ethe sing our
own
computer generated cost spread sheets.
we use,
updates are very
easy. From the cost estimate
developed, we can make recommendations on phasing the
construction.
$1,275.00
The cost of this work is.
.
}
V. MEETINGS
We will meet with any agency or group as necessary to design
and present the project. We propose a time and material
schedule for this phase with a "Kot to Exceed" of 51,500.00.
This would allow the opportunity for 25 hours of meeting
time.
1. PROPOSAL COSTS SUMMARY:
. . S
4,122.00
Master Plan . . . . .
. . . . . . . .
. .
. . $
1,250.00
Elevations . . . . . .
. . . . . . . .
. .
. $
7,125.00
Feasibility . . . . .
. . . . . . . .
. . .
$
1,275.00
Cost Estimate . . . .
. . . . . . . .
. . . .
. . S
1,500.00
Meetings . . . . . . .
. . . . . . . .
. .
. $15,272.00
Total . . . . . . . .
. . . . . . . .
. . .
2. NAME OF PRINCIPAL AND
PROJECT MANAGER
IN CHARGE
OF PROJECT:
Principal in Charge:
Larry Wenell
Production Assistants:
Tim Mattheis
Eric Schmidt
zz .
CITY COUNCIL
FRED n1 R£ID. Mavor
EVELYN M OLSON
Mavor Pro Tempore
DAVID M. HINCHMAN
JAMES W. PINKERTON. Jr.
JOHN R (Randy) SNIDER
CITY OF LORI
CITY HALL. 221 WEST PINE STREET
CALL BOX .3006
LODI, CALIFORNIA 95241-1910
(209) 334-5634
October 15, 1986
THOMAS A PETERSON
City Manager
ALICE M. REI-MCHE
City Cleric
RONALD M. STEIN
City Attorney
SUBJECT: RFP for preparation of Master Plan of Park & Recreation
Department's Office and Corporation Yard Facilities
The City Council has directed staff to obtain proposals for development
of a Master Plan covering the existing and ultimate needs of the Park &
Recreation Department. The site location is the half block presently
being used by Park & Recreation, and as shown on the enclosed plan
marked Exhibit A.
The scope of the work to be included under the subject Master Plan is
as follows:
1. Master Plan Exhibits
a. Colored Master Plan (approximately 22" X 36")
b. Reproducible mylar of Master Plan
c. Schematic Floor Plan showing all major uses. Most
office and yard needs and requirements are shown on
Exhibits B and C respectively.
2. Elevations
a. Street elevations from Main, Locust and Stockton Streets
a. Feasibility Stud for Upgrading and Reuse of Existing
Administration Building
a. Evaluation of existing roof structure
b. Evaluation of existing concrete block walls
c. Electrical and HVAC analysis
4. Total Project Estimate
a. Detailed estimate broken down into major building and
facilities
b. Recommended phasing priority listing
0
October 15, 1986
Page 2
5. Meetin s
a. Preliminary, in progress meetings and final
presentation meetings with staff, Park & Recreation
Commission and City Council
The City of Lodi will provide the following:
0 Additional copies of the enclosed plans
0 Grade elevations at specific locations on the site if needed
for Master Plan preparation
Major utility locations. All major utilities are available
o J rights of way
from the street or alley rig
0 Building Plans, dated 1948, for major addition to existing
administration building (copy attached)
0 Program of uses to be includedrani in
Master
inn program) B
and C show outline of infom
is to
The existing water tank
be replaced by the City. The new
location of the tank (within this site) is to be part of the final plan.
lease respond by submitting
If your firm is interested in wtokthe Public Works speak Lot the
four (copies) of the formal proposal
November 14, 1986• The proposal shouldP
5:00 p.m., Friday, and should also include at least the
five major headings above
following information:
Proposal costs. The Consultant shall provide
r the projected fee
The
1, Prop to completebe the
(including current fee schedule)
cost will be considered, but will
not necessarily
should be
determining factor of selection. P
broken down into the five (5) major headings listed above. this
2. Name of Principal and Project Manager to be in charge o
project.
projects prepared by or under the
3. LiSL of similar recent
supervision he his
should
houldrincludeaaa used
on this project. This li 9
d, total Project estimate, who worked drawings,
poject, indication e
Master Plan prepareif your firm also did working
owner's name, telephone number and contact person.
of dates for preparing the work.
q_ A proposed schedule
After proposals are received the best qualified candidates will be
October 15, 1986
Page 3
invited to make an oral presentation of their proposal and their firm's
qualifications to a selection committee.
Only three local firms have been asked to submit proposals. We are
hopeful that your firm is interested in this project and we are looking
forward to working with you through the selection process.
Sincerely
Jack L, Ronsko
Public Works Director
Enclosures
cc: City Manager
Parks & Recreation Director
Parks & Recreation Commission
JLR/cag