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HomeMy WebLinkAboutAgenda Report - January 21, 1987 (75)C` 'T'.NCIL CQ, MUNICATI0" TO THE CITY COUNCIL FROM. THE CITY MANAGER'S OFFICE SUBJECT: CIAASS SPDCIFICATIONS AND COhu'r'I SATIOt' ADJUST4'T FOR COMMUNITY CENTER DIPE)CTOR PREPARED BY: City Manager January 21, 1987 1 , RECOnMENDED ACTION: That the City Council approve the class specification for Conrn:nity Center Director, and adopt Resolution No. 87-16 providing for a total compnsation range for this class of $2,650 to $3,205 per month. BACKGROUND INFDRMATION: It has been brought to my attention that a position in the City work force that merits review and action at this time is that of Community Relations Assistant. This is a distinctly unique position, non-existent on the staffs of virtually every other public agency in the State. The significance of the efforts of the Old Union Righ School Site Foundation, to which the incumbent provides staff support, and the long-term benefits to the community of this volunteer campaign (Hutchins Street Square), take the position of CcxmMity Relations Assistant out of the ordinary. In reviewing this position and its place in the organization, we have determined that there exists no class specification for CcemninitY Relations Assistant. The first order of business is to approve a class specification for this position. Accordingly, one has been prepared and is attached (Exhibit A). The City Council will note that the recom ex0ed class title is changed to Camainity Center Director. This title is much more descriptive of the duties of the position. The second phase of this review centered on campensation. Since the position is an unusual one, it has been impossible to gather caTpens<ation frau other public agencies. When the City-wide, cxmprph_— .::4 . _ -1-si fication and cc npersation study was performer, by th%n tirm of Ralph Andersen s Associates in 1983, attention was directed to this position at the request of the City Manager. That analysis produced the following observations: 'Me position requires substantial knowledge of public relations and program management, including fund-raising, ccamunication skills and administrative skills. The incunixzt must have specific knowledge of the City and the Cmm unit y center program (facilities, support groups and user groups) to perform its duties. " "It (theposition) has extensive informal supervisory duties in the coordination of volunteers related to the Corm mity Center project. The position is the primary City contact and coordinator for center programs and fund-raising events." "The position works with substantial independence and makes frequent programming decisions related to Com mitt' Center activities. As staff to the Fbundation , the p s i t i on is frequently called upon to effectively recormend actions for the Fow-dation and Center. Special projects also are performed independently with a variable amount of decision-Tmking required in each project." Counc i 1 Ccxrnnznica t5 on Class Specification, and Compensation Adjustment for Carmunity Center Director January 21, 1987 Page 2 . "Working relationships are numerous and diverse." "The logical placemnt of this position is with the City Manager's office." This analysis included a reccmrendation that the compensation be tied to either the class of Administrative Assistant or Recreation Supervisor. The City opted for equating this class with that of Recreation Supervisnr. In view of the scope of the duties and responsibilities assigned, it now seems Tmre appropriate to equate this position from a ecirpensation standpoint to that of Recreation Superintendent. This wxmld establish a "control point" for the C:vvmity Center Director position of $2,915 per inonth. It is a rate that fits comfortably into the City's overall ccupensation plan. I would further recarmend that this adjustment be achieved in two steps as follows: Control point of $2,725 effective the pay period beginning January 26, 1987 Control point of $2,915 effective the pay period beginning July 27, 1987 This w i 11 be established with the adoption of Resolution No. 87-16 (Exhibit Bi . `!'here is little doubt that were the City to face a recruitment to fill this position, we would be looking at an advertised "control pint" in the neighborhood of $3,000 per mnth. The incumbent is key to the continued. success of the Hutchins Street Square project and should be canpensated at a rate at least equal to that we vmld need to set should such a recruitment became necessary. Tbis is not to idly that the incumbent is planning to leave the City of Lodi now or in the near future. Rather, I make the recaanendations herein based on what I believe is fair at this time. I will be pleased to answer any questions Councilmembers may have. Respectfully submitted, Thomas A. Peterson City Manager TAP br attachment TXTA.06C COUX137 RESOLUTION N0. 87-16 RESOLUTION APPROVING ACTIONS ASSOCIATED WITH THE CUSS OF COMWITY CENTER DIRECTOR RESOL'JED, that the City Council of the City of Lodi does hereby approve the class specifications marked Exhibit "A" for the class of Community Center Director. BE IT FURTHER RESOLVED, that the City Council of the City of I di does hereby establish the following salary range for the class of Community Center Director: $2,650 to $3,205 BE IT FARTHER RESOLVED that the City Council of the City of Lodi does hereby declare the '.a Triunity Center Director to be a Management p s ition. Dated: January 21, 1987 I hereby certify that Resolution No. 87-16 vyas passed and adopted by the City Council of the City of Lodi in a regular meeting held January 21, 1987 by the following vote: Ayes: Council Members - Olson, Pinkerton, Hinchman, Snider, and Reid (Mayor) Noes: Council Members - None Absent: Council Members - None � A11ce M. R&V-� City Clerk 87-16 CITY OF LODI CITY OF LODI C.l�`4•A:.:\il� CE','i.R DI^XLT0R nT.'L TT7TTTfWr Assumes responsibility for a wide range of activities associated with the creation and implementation of a comprehensive fund development program to support the City's Commnity Center. Plans and schedules activities in support of Community Center rehabilitation efforts; recommends and implements policies and procedures for Community Center development and operation. Dif7'1NQJISHIN( MCTERISTICS This si tic works If n the F n of coordinate g fund raising ivit SUPERVISION RECEIVED AND E?ERCISED Receives general direction from the City Manager. Exercises direct supervision of assigned clerical. personnel. FY,*TLES OF DUTIES - Duties may include, but are not limited to, the following: Develops, directs, organizes and maintains a fund development program to ijiclude the coordination of fund development procedures. Acts as a liaison between the City and the Old Lodi Union Nigh School Site Fcandation to provide coordination for development of the Coramunity Center, Establishes and maintains cmmmications with members of the City's administrative staff, City department heads, the Foundation Board of Directors, donors and other appropriate public agencies and citizenry. Assists in the recruitment and direction of volunteers needed to implement assigned fund raising programs. Coordinates and produces major fund raising and ccmmmity awareness campaigns. Supervises the organization and maintenance of a comprehensive donor/prospect information system. creates and writes proposals, letters and other materials needed for prospect solicitation. - 1 - CITY OF L;:D- Camiunity Center Director EXANTLES OF DUTIES (continued) Solicits major gifts. Acts as liaison and coordinates activities of Lodi Senior Citizens Camdssion. Attends conferences, meetings and participates in various organizations and committees pertaining to fund raising and Community Center operations. Coordinates Community Center programs and activities. Speaks to camunity groups on behalf of the Com mity Center development and operation. Maintains program records; evaluates programs. Compiles materials and prepares and/or assists in the preparation of reports, manuals, publications and news releases. Researches, develops, reviews and prepares grant applications including monitoring existing programs for compliance with regulations. Represents the City in cem mity and professional meetings as required. Supervises and evaluates subordinate personnel. Works with personnel in the City Manager's office and other departments on significant, specialized projects. Assists in budget development and administration. Performs related duties as required. QUALIFICATIONS Knowledge of: Principles and practices of program planning and implementation. Basic administrative processes such as purchasing, inventory control and scheduling. Fund raising techniques. Public contact practices and techniques. - 2 - Cil- OF NODI Commur:ity Center Director QUALIFICATIONS (continued) Ability to: Establish and maintain effective working relationships with a variety of individuals. Assume responsibility for rm?jor special assignments. Take responsibility for complete program administration. Cam micate clearly, orally and in writing. Coordinate major Lund raising campaigns. Exercise initiative and creativity while working independently in Community Center project planning. Plan and organize workload for efficient and effective use of time. Supervise and coordinate the work of comrnniity volunteers by assigning, overseeing and reviewing work. EXPERIENCE AND EDUCATION Any combination of experience and education that would likely produce the qualifying knowledge and ability. A typical combination is: Experience = Four years of successful experience in sane phase of fund development program management, and demonstrated ability to work successfully with volunteers and community groups. Education: A Bachelor's Degree or its equivalent from an accredited college or university with -major course work in Community Service and Public Affairs, Comnuni'cations, Management, or a closely related field. s, Licenses and Certificates Possession of a valid Driver's License issued from the California Department of Mcior Vehicles. ` x 2 -3- F F .'