HomeMy WebLinkAboutAgenda Report - January 16, 2013 C-07AGENDA ITEM C&Val
CITY OF LODI
,. COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Approving Purchase of Primary Chain and Flight Collector'
Equipment for White Slough Water Pollution Control Facility from DC Frost
Associates, Inc., of Walnut Creek ($80,000)
MEETING DATE: January 16,2013
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution approving purchase of primary chain and flight
collector equipment for White Slough Water Pollution Control
Facilityfrom DC Frost Associates, Inc., of Walnut Creek, in the
amount of $80,000.
BACKGROUND INFORMATION: The function of the primary chain and flight collector equipment is to
collect scum and sludge from the primary sedimentation basins.
The existing primary chain and flight collector equipmentwas
installed in 1991 to replace the original plant primary chain and flight equipment installed in 1967.
Through the years, small parts have been replaced; however; the major parts, such as sprockets, drive
chains, and shafts, now need to be replaced.
There are five primary basins. This current purchase will provide a set of primary chain and flight
collector equipment for two of the primary basins. The Capital Improvement Plan provides for the
purchase of two additional sets in 2013/14 and one in 2014/15, so that all the primary basins can
maintain the manufacturer's performance criteria.
DC Frost, Inc., is the sole source equipment distributorthat designed and built the original primary chain
and flight collector equipment, and their equipment requires no special construction. Once the new
equipment is installed by staff, the designated primaries will provide the operational performance
necessary to maintain continuous compliance with discharge permit requirements.
Per Lodi Municipal Code Section 3.20.070, Bidding, the bidding process may be dispensed when the City
Council determines that the purchase or method of purchase is in the best interests of the City. Staff
recommends purchase of primary chain and flight collector equipment from DC Frost Associates, Inc.
FISCAL IMPACT: If the primary chain and flight collector equipment is not rehabilitated,
existing equipment could fail, requiring an emergency purchase.
Additionally, the City of Lodi could have problems maintaining discharge
permit requirements without the rehabilitation.
FUNDING AVAILABLE: Plant J//laintennAnce Capital Improvements (171493)
Jordarl Ayers I -
Deputy City Manager/Internal Services Director
,A ^d,-4_
F. Wally Sandelin
Public Works Director
Prepared by Karen Honer, Wastewater Superintendent
FWS/KH/pmf
cc: Larry Parlin, Deputy PublicWorks Director- Utilities _
APPROVED:
Konradt Bartlam, City Manager
K:\WP\COUNCIL\2013\ChainFlightCollectorEquip.doc
1/7/2013
RESOLUTION NO. 2013-04
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
PURCHASE OF PRIMARY CHAIN AND FLIGHT COLLECTOR
EQUIPMENT FOR WHITE SLOUGH WATER POLLUTION
CONTROL FACILITY
WHEREAS, the function of the primary chain and flight collector equipment is to collect
scum and sludge from the primary sedimentation basins at the White Slough Water Pollution
Control Facility. The existing primary chain and flight collector equipmentwas installed in 1991
to replace the original plant equipment installed in 1967; and
WHEREAS, there are five primary basins, and this purchase will provide primary chain
and flight collector equipment for two of the primary basins. The Capital Improvement Plan
provides for the purchase of two additional sets in 2013114 and one in 2014115, so that all the
primary basins will maintain the manufacturer's performance criteria and maintain continuous
compliance with discharge permit requirements; and
WHEREAS, DC Frost, Inc., is the sole source equipment distributor that designed and
built the original primary chain and flight collector equipment, and its equipment requires no
special construction; and
WHEREAS, per Lodi Municipal Code Section 3.20.070, Bidding, the bidding process
may be dispensed when the City Council determines that the purchase or method of purchase
is in the best interests of the City; and
WHEREAS, staff recommends the purchase of primary chain and flight collector
equipmentfrom DC Frost Associates, Inc.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the purchase of primary chain and flight collector equipment for White Slough Water Pollution
Control Facilityfrom DC Frost, Inc., of Walnut Creek, California, in the amount of $80,000.
Dated: January 16,2013
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hereby certify that Resolution No. 2013-04 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held January 16, 2013, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— Mounce
ABSTAIN: COUNCIL MEMBERS— None
JOHL
City Clerk
2013-04