The URL can be used to link to this page

Home My WebLink AboutAgenda Report - December 20, 1989 (59)cc: Assistant City Manager Police Chief COUNCIL COMMUNICATION TO: THE CITY COUNCIL COUNCIL MEETING DATE NO. FROM: THE CITY MANAGER'S OFFICE DECEMBER 20, 1989 SUBJECT: AUTHORIZATION TO PURCHASE BALLISTIC VESTS THROUGH A JOINT POWERS AGREEMENT WITH CITY AND COUNTY OF SAN FRANCISCO: RECOMMENDED ACTION: That the City Council authorize the purchase of #' American Body Armor ballistic vests through the City and County of San Francisco's purchase agreement with Butler Uniforms of Sacramento. j BACKGROUND INFORMATION: The City Council on November 15, 1989 appropriated funds for the purchase of safety equipment, including ; ballistic vests, for the Police Department (MOU 1989-1992, 16.5). r The Lodi Municipal Code, section 3.20.040 provides fir the purchase of supplies,_ services or equipment by any agency so long as the contracts or,agreements made by that agency are in conformity with the purchasing procedures (i.e.. kid procedures) set forth in section 3.2C of the Code. i; A `copy. of the_ contract proposal has been obtaiinPri frnR the Gi ty a,nd f.; }� '-County of: San Francisco; the General Conditions and items covered by -:thecontract are shown on attached. A complete copy of the. bid` ,- proposal is available in the Purchasing Office.' contract is currently scheduled to expire on April 30 1990, and :.covers American Body Armor Model #ABA -105, Threat Level III -A vests', only. ,F By using the existing contract with Butler Uniforms we estimate the savings to be in the range of $75-100 per vest, as compared to bidding separately for our requirements. ,i Vests will be sized and purchased per individual needs. E Harris Jd,� Pasing Officer ' cc: Assistant City Manager Police Chief RESCLUXN NO. 89-179 A RESOUAM OF THE LODI CITY COUNCIL AWARDING THE BID FOR BALLISTIC VESTS THROUGH A JOINT POWERS AGREEMENT WITH CITY AND COUNTY OF SAN FRANKISM 89-179 RES89179/TXTA,025 2 WHEREAS, the City Council on November 15, 1989 appropriated funds for the purchase of Safety E t, including ballistic vests, for the Poli ,,ce. ,Department (MOU 1989 A copy of the contract -1992 A.5 t proposal has bpen','obtained from the City. and County of San Francisco; the General C6ndition's;and items'covered by the contract are shown on Exhibit A. WHEREAS, the contract is currently scheduled to expire on April 3.0 1990, and covers American Body Armor Model #ABA -105, Threat Level III -A vests only. V4EPEA$, by Lodi's purchase of vests under the existing contract between San Fxancisco and Butler Uniforms, the savingswillbe 1n. the rang6,,of.:-:.$75looper vest, as.- compared to bidding separately for th_ requirements:' I ty.. 6u6cil- of '-'the'- City %1odi NOW THEREFORE, BE IT RINXMD by e C C th U s . ti that purchase'. .'of American Body Armor ballistic vests,,., nd'er San Francisco's ng fzeid.,� Purchase agreemert with Butler Uniforms of Sacramento is: hereby authorl Dated: December 20, 1989 ------------ I hereby certify that Resolution No. 897179 was passed, and.,:. adopted. by the City Council of the City of Lodi in a regular meeting held .December.20",.1989 by the. f o I lowing vote: Ayes: Council Members Hinchman, Olson, Pinkerton and Snider (Mayor) Noes: Council Members None Council Members Reid. J6pnifer M. Perrin b—eputy City Clerk for Alice M. Reimche City Clerk 89-179 RES89179/TXTA,025 2 ''`�'4!-u,�",''�'.f<:�.�:",7Sq!.-x?Fx.�gak'..''•!',fnr,w.':'H°r`:a'a.:� �u•a•....................... ;rs;{2?,;;[:.e" r:i;:: r., .:.�'•.a';,:.::vtii K:ls� •:•:orae. •�%�Clty and Countyot"an Francisco �:. Y i Y M r June 28,'1989 CONTRACT EXTE1 SIGN Coatract; Pro osa1:, �t8.180I ; '` � For: Ftes3s.taiit`��.': ' ...:............. .. ...Vests,:.Ballistic•: •^�..-::.-•� Ex pares: ' -April 30. 1990 { V E PART.ENT VARIOUS D U t h as been..extended::: twelve:;, (Y2.): aaonths'- =; : ;. ;;•';;;;',:.:, ' h< : ass;. :.;..<::•::':;.:::•.:::::.:.....::...............The.above.referenced..contract .. 0 : f or .Item.: one` :coaly': :I`tein.::tiwo:;will`: b'e�`== on_ April. 30, 99 . e_:.�;....,...:...:...... . .....to ......, ....,.. ��.> • ;;�.�,......:;:..:.::�:.....• .expire. .' � : ' urchase:"ordez ..:.;:=: •:,.,,.� • ;:r :: r sition for sed s.. P :a .needed b e ui ' �s:::: - .:� ._ ... ........ ,......, ..:: t - :�• •-_,�;....s.. din 1 .: P ease.'mark� our award notices' actor g. y •• 1 y Y o Buchalter. 673 For further information call ;�....;... .Marc,: {t i G =Y ru 0 urs;:T 1 r , ..Marc. uc a tt~z{� �a '•°;'`: - 6/28/1989 • .. " MB/Ada ... ; (415) 554-6743 Room 270. City HaD San Francisco 94102-4685 GENERAL CONJ_-O NS, INSTRUCTIONS AND INFMATION FOR BIDDERS DEFINITIONS 1, "Purchorer"mems Director ofPurchosing and Services cE the City and Count' cf Son Froncisco. "City" means City and County cE Son Froncisco. "Controller" and *'ChiefAdmtnlsit wive Officer" refer to Ihose respective Offi- cers cf the City and County cF Son Froncisco. "Controctor" means bidder to whom oword is mode. BIDS 2. The Purchoser will furnish blanks for bids. Bids toreceive considerotion must be delivered prior to time tel forbid opening. 3. Prices should be clearly -(erten cy typewn)er or pen and ink. BONDS 4. Before the occeptonce of any bid. the Purchoser may require the bidder to file o corporate surety bond for the faithful performance cf` the controct. Bonds ore subject to approval of the Controller as to sufficiency and quolifi- cations cEsureties. ALTERNATES S, When the nome cf a monufocivrer, brond or make, with crwithout model number, is used in describingony item in this oocumenl, Rids forsimilor orticles will be considered unless otnerwlse stated, but the Purchorer sholl be the sole judge as to whether such alternate orticles ore occepiable. Unless the bidder states to the contrary, orticles offered willbe assumed to be the spnciflc orticles Homed in this document. If not offering the specific onicle nomed. bidder should enclosewith bid full information, specifccaiions and descriptive datoon itemsoffered. 5.1 The Purchasef reserves the right topermit deviations from the specifico• tions ifon article offered issubstontlolly inoccord with the specifications and is deemed by the Purchoser to be of as pood gvoG7 and as fully satisfactory for its intended use as on article fully meeting specifications, Unless except;uns are noted by bidder the article offered will be c.�sumed to be in occord with s pe c i f icotionr. ARTICLES FURNISHED 6. Arlicies and services covered bythis doa:ment must comply with npplico• ble laws, ordinaries and other legal requirements.including (amono others) theCo!•OSRA regulo6or4 in Title 8 cf the California Administrative Code. PLACE OF MANUFACTURE Z No onicle furnished hereunder sholl hove been mode in prison or by conoid l000r, except orticles purchoted for use by City's detention facilities. CONDITION OFARTICLES 8. Articles offered onufurnished must benew and previously unused, ondcE monvfociurer's latest model, unless otherwise specified herein. 1 ` INSPECTIONS 9. AJI articles supplied sholl be svbiect to inspection and eeie<I;on by the Purchoser or any department official charged with such duty. - SAMPLES 10, Articles offered as equal to "City, somite" must fully conform thereto; said "City samples" may be inspected m the p oce designated by the Purchorer. 11. Samples must be furnished osmquiredinthis oocument.Those submitted WWueeenfulbidders mar bereloined for testing orcheck ogoinst deliveries, in toss allowance will be mode to Conlroctor. 11.1 Each sample sholl beploinlymorkedinoduroblemonnerwiththe nome of the bidder; Me c onttrpml proposal number; and the Rein number. 11.2 Submitted sompfewill beessumedtobeezoctlywhat bidder pro sesta furnish vnless otherwise clearly indicated by the bidder. Sufficiency of somple will be determined by )he Purchoser. 11.3 Sample thrill no! be enclosed with the bid, and the hid sholl not be wrapped inpackoye with sample. D"LIVERIES 12. F.0,8, destination in Son Froncisco unless otherwise -specified by the Purchoser in this document, AFFIRMATIVE ACTION 13. Theprovisions cf Administrative Code Chapter 128, as omended, (Nondiscrimination in Contracts)), are incorporated herein and by reference mode o pori cf this controct as 1hov9h fully tel forth. See Addendum ohoched hereto for nondiscriminalion provisions. 14. The provisions ofAdmintsirwrve Code Chapter 12D, Ordinonce 139.84, (Minor Women, and Local Business Enterprises), relating to the procure- ment goods and services and awarding of contracts, ore incorporated herein and by reference mode o port of this conlroci as though fully set forth. Tne failure of a bidder, contractor or subcontractor to comply with ony of the regvirem His cE Administrotive Code Chapter 12D sholl be deemed o material breach cEcontroct, CONTRACT INTERPRETATION -- ASSIGNMENT 15. Should ony Questions arise as io the meaning and intent cE the controct. themoher shollbe referredtolhe Purchaser, who sholl decide the true meaning and intent of the controct. 15.1 This controct shall be deemed tabernacle- in, and sholl be construed in occordonce with the lows of, the State of Coliiornla. 152 Contract awarded hereunder may be assigned only with the wrihen approvol oftne Purchaser, INFRINGEMENTS -INDEMNIFICATION 16. The Contractor sholl assume the del en se ofoll cl, oms ondsuus occ, nst the City, its officers one ooerrts, lot Infringement of the potents copyrights, or troda•morks cf ony Kerion orising out of the useby, Clry, Its ofircers or agent,, ofony onicle supplied under tnls con c)v proposal, and the Controctor sholl r"ix D_.. SrO ndemnif-f and hold harmless the City, its ofiicers and og!nts, from onvand olI ;obilsty asmo s, ardoge orising from such claims ¢• suits. 16.1 The Contractor ogrees to hold the City and County of Son Froncisc6 snd/or the Son Froncisco Community, College District harmless from any and stl claims and liabilities for damages so all person's, cocporotions and portrier- hips including but not limited to employees df the Controctor 9nd heirs of employees ofihe Controctor, orising out.of,and'itsthe•course o the pe`10r. t nonce of this ogreamenl. % " ^. Ss r FAILURE TO OELIYEfL 17. When a Controctor foils to deliver onorlkleor servicbof the quality, m the nonner cr within the time called for by this contract, such article or service may x bovghl from any source by the Purchoser and if a greater price thou that fomed mthe contract bepaid for suchoriicle orseryice the exeessprice will he :barged to and collecied fromthe Controctor orsuretirs on itsbond if bond hos >een required. PRICE LISTS -DISCOUNTS FROM 18. When bids ore to be based on tha prices contained in o cotoiog or price ist, copies sholl be furnished as required herein. Controctor shall furnish 3dditionoi listsas required. 18.1 Bids will be considered offering discounts from 0 jxice tist other thon ;pecif;ed provided the alternate price list con be reodily com}xored on on over•oll bosis with the specilied price list. 182 Price list ineffeci at time order is placed will apply provided Controctor jives Purchaser ten days aovonce notice cE ony price increase, Unless other - ,rise provided herein if o price change occurs which is not reflecied in a ,evised price list with discounts remaining firm, o different pricing method may oe established by mutual ogreement which will accomplish subsioetictlly the came result, crifogreemen! cannot bereached theconlrod may betermirwed 5y either party. IDEM AGIGBEGATE f31D� 19. An bidder moy bi separate y r ony item un ess otherwise provided. 20. Biddersmoymokeoffer iorowordman aggregate ofseverolcro!litems. OPENING OF BIDS 21. Bids will be opened by the Purchoser of t3tehdurond place staled in the advertisement in the presence of oil bidden who, attend, and bid prices -111 be rend upon request as lime permits. 21.1 Eidders moy inspect the bids oher tobulalion. PRICES 22. Prices qua) ed must be firm except asoiherwisespecifiedbythe Purchoser u r in this document. Any bid requiring receipt cf order in lessihan 34 dors will be unocceptoble unless otherwise specified by the Purchaser herein. AWARDS - - 11 23, The Purchoser may make owordsonseparate items orinonogg regale cst s oral or all items. t14. The Purchoser reserves the right to reject any and all bids. BUDGET AND FISCAL PROVISIONS K 25. Thisconlroclissubec ter liolhebudoeIandfiscalprovisionsofCir7'sChor, Charges will occrve only oher orior written outhoritolion cerl)f4cl by City's Controller ond any amount cE City's obiigotion hereunder shall not at any time exceed the amount certified for the purpose ondperiodslo)ed in suchadvonce outhorixolion. This section sholl conlrol against ony and all other provisions of this controct. CASH DISCOUNTS -TERMS OF PAVM' ENT 26, Cosh Discount (discount for prompt poymenl)will betoken into consider• otion in determinino the low bid under the following conditions: a. Discount Period must be at least 30 cloys; Example: I % 3D days", b. The discount period will slori upon dote of completion ofdefivery ofofl itemsonony Purchase Order or other outhorizotionCarl ilied byCcnfrolier, or upon dote cf receipt cf properly prepared invoices covering wch, deiivenes, whichever is later. c. Poyment is deemed tobe mode, for the purpose ofe-arning the discounl, on the dote cF moiling the City and County worront or check. 26.1 Whether or not the discount is token into consideration in deiermining the low bid, it will be deducted from the invoice omount in accordance with the provision of 26b and 26c above, unless otherwise provided by bidder. 26.2 It is understood and agreed that no oddhicinal charge sholl oecrue against City in the event that City does not make payment within ony time specified by bidder. TAXES 27. City is exemol Eton federal excise loxes except on orticles for resole. Controctor will enter slate and local soles or use tax, and excise tar if applicable, on invoices, but neither should be included in bid price:, TERM SID -QUANTITIES 28. This is o term, indefinite quontity controd. Unless otherwise specified herein, deliveries will be required in avontilles and at limes os ordered during the period ofthe controd, Estimated quantities ore approximate only. The right it reserved to pvrchose ony great e(orlesserquor)h,osthe interests cfth$�jtymay dictote.provide,i, �V,,n qx S��g"o�44t144 fi5'bl, ^ot be required to lumish c, quantity over 25 per R"wremenis fame outside SonFroncirco moy beexcivdedotthn Pvrchasa�s option unless otherwise provided in bid. Purchoser reserves the right to moke minor purchases cf orticles from other Thor, the Conlroci -nen Purchoser determines that such orticles ore ire i• otnit needed or root ,t ,s obviously no) practical to purchore against the controct. t.. > 4.I AWARD- ' O.,rchasing Department t--� SnANT_ City and County cE San FrancIsL—VESTS, BALLISTIC i:�Ie,1 Award Date through April 30, 1989 San Francisco Police Dept. Further infornation please call Mr. Marc Buchalter, Purchaen (415) 554-6738 264OG Page 1 of 1 I init Contract Proposal t; VENDOR 81801 Butler's Uniforms 5275:0 ' L 0 item Article t4o. BALLISTIC RMS ......... American Body Armor & Equipment Inc. Model PABA -105 Threat Level III A Torso.t Front, back and sides with spine and kidney protectors custom fitted for male or female as requlr4.d. 2. VEST. BALLISTIC RESISTA14T ........... American Body Armor ABA -17 Class II; Torso Front Back & Sides Colors' avy: -custom Fitted,for.male or female as req Vendors Butler's Uniforms .333 9th, St. San Francisca, CA 94103 Phone: (415) 863-81 19 Contact: William Schlenker HRC Certification #11-109-30 340 Terms: 5% 30 'Delivery:.,60 Days L A Leather 1333 San Leandro Blvd. San Leandro, CA 94577 Phone: (415) 483-8969 0 Contact: Rita Whiteley HRC Certification 092 Terms: Net 30 Delivery: 30 Days Further infornation please call Mr. Marc Buchalter, Purchaen (415) 554-6738 264OG Page 1 of 1 I init Contract Proposal t; VENDOR 81801 Butler's Uniforms 5275:0 ' L 0 .................. A