HomeMy WebLinkAboutAgenda Report - November 16, 2011 C-11AGENDA ITEM C • 11
yOF�CITY OF LODI
9D �P COUNCIL
<IFOF`� COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing City Managerto Execute Task Order No. 32 with
West Yost Associates, of Davis, for Preparation of the City's Report of Waste
Discharge ($33,100)
MEETING DATE: November 16, 2011
PREPARED BY: PublicWorks Director
RECOMMENDED ACTION: Adopt resolution authorizing City Managerto execute Task Order
No. 32 with West Yost Associates, cf Davis, for preparation of the
City's Report of Waste Discharge, in the amount of $33,100.
BACKGROUND INFORMATION: The City's current wastewater discharge permit, issued by the State
Central Valley Regional Water Quality Control Board, is scheduled to
expire on September 1, 2012. On July 20, 2011, Council authorized
West Yost Associates (WYA) to continue providing assistance in meeting permit compliance requirements
through September2012.
Under the current master agreement executed January 13, 1999, WYA has been the City's primary
wastewater engineering firm for the White Slough facility and has consistently provided the City with excellent
service. However, since the City's relationship with WYA has spanned over a decade, staff felt it prudentto
evaluate other companies in order to determine the best-suitedfirm for providing continued National Pollutant
Discharge Elimination System (NPDES) permit assistance through the City's next permit cycle.
On October 6, 2011, five firms were interviewed as part of a professional services selection process
(Psomas Engineering, Brown & Caldwell, WYA, Carollo Engineers, and Stantec). Based on the interview
results, two firms were shortlisted (Stantec and WYA). To evaluate cost, staff asked each firm to provide a
proposal for preparing the City's Report of Waste Discharge (ROWD). The ROWD is the document that
initiates the City's next permit negotiation process and is due on March 4, 2012. On October 14, 2011,
ROWD-preparation proposals were submitted by WYA ($33,100) and Stantec ($29,000).
Both firms are competitive in price and technical expertise. However, WYA possesses significantly more
institutional knowledge of the City's current permit, treatment processes and land application requirements.
Forthis reason, staff recommends selecting WYA. The WYA proposal is attached.
FISCAL IMPACT: The City's NPDES permit requirements must be followed by law.
Nonperformance would subject the City to significantfines. The costs
associated with this work have been anticipated in the City's Wastewater
funding requirements.
FUNDING AVAILABLE: Wast water erating Fund (170403): $33,100
J an Ayers
Deputy City Manager/Internal S rvices Director
F. Wally n in
Public Works Director
Prepared by Charles E. Swimley, Jr., Deputy Public Works Director— Utilities
Attachment
cc: Deputy PublicWorks Director— Utilities
APPROVED:
K:\WP\White Slough\CWYA T032,doc
Konradt Bartlam, City Manager
10/24/2011
plot ��_
WEST YOST
k&A90
ASSOCIATES
October 14, 2011
Mr. Charles E. Swimley Jr., P.E.
Deputy Public Works Director - Utilities
1331 South Ham Lane
Lodi, California 95242
SUBJECT: Proposal to Provide Engineering Services—City of Lodi White Slough Water Pollution
Control Facility Report of Waste Discharge
Dear Mr. Swimley:
West Yost Associates (West Yost) is pleased to present this proposal to develop a Report of Waste
Discharge (ROWD) for the City of Lodi (City) White Slough Water Pollution Control Facility. The
primary purpose of this effort will be to develop a complete and accurate permit application, which must
be submitted to the Central Valley Regional Water Quality Control Board (Regional Board) by
March 4, 2012, in accordance with the City's current Permit.
As requested, the following information is enclosed:
• A not to exceed fee proposal for preparing the City's Report of Waste Discharge including an
hourly estimate, fee schedule and project schedule.
• A fee schedule reflecting hourly charge rates for the staff proposed in the SOQ. The hourly
rates would be for "on call" services effective through December 31, 2012.
The total fee for completing the ROWD is estimated to be $33,100. The ROWD will include a
comprehensive evaluation of the City's data, quantification and reporting the anticipated effluent
limitations, and clearly defining the City's long-term compliance strategy. Our history working with the
City on regulatory matters will facilitate efficient development of this ROWD information.
The scope of services included in the attached proposal does not reflect subsequent on-call services that
will likely be required after the ROWD has been submitted. West Yost will work with the City to define
the scope of services for these on-call services as the project and other needs develop.
West Yost appreciates the opportunity to provide permitting services to the City and are excited to have an
opportunity to work with the City through the next permit cycle. If you have any questions or need
additional information, please do not hesitate to call Kathryn at (925) 461-6795.
Sincerely,
WEST YOST ASSOCIATES
Bruce G. West, P.E.
Principal -in -Charge
PENN"s
11 / mft�
Kathryn E. Gies, P.E.
Principal Engineer and Project Manager
2020 Research Park Drive, _%ite 100 Davis, CA 95618 Phone 530 756-5905 Fax 530 756-5991 vAesiyost.com
CITY OF LODI
WHITE SLOUGH WATER POLLUTION CONTROL FACILITY
REPORT OF WASTE DISCHARGE
BACKGROUND
The current Permit was issued by the Regional Board on September 14, 2007 and expires
September 1, 2012. The Permit includes a number of effluent limitations, which required that the
City complete major upgrades to the Water Pollution Control Facility (WPCF) to achieve reliable
compliance. In 2009, the City completed the WPCF upgrade projects needed to achieve this
compliance. West Yost completed on behalf of the City a report titled: Treatment Feasibility
Study and Request for Flow Increase (dated January 12, 2011). This report documents that the
City is in compliance with all of the permit limitations for surface water discharge. As a result of
this effort, the Regional Board issued a letter on August 15, 2011 that provides an Approval of
Flow Increase. We will use the effluent characterization developed for the Treatment Feasibility
Study and Request for Flow Increase as the basis for the development of the ROWD. As a result,
very little effort will be needed to develop the effluent characterization data for the ROWD.
The City has also been working toward achieving compliance with the groundwater limitations
included in the current Permit. A key part of this effort has been defining the Groundwater
"background" conditions. In support of this effort, West Yost prepared on behalf of the City the
Background Groundwater Quality Characterization Report (dated January 2011). We will clearly
describe and use the information in this report, in addition to the information developed for a
number of other studies we completed on behalf of the City, to complete the ROWD. Accurate
and clear characterization of the information and conclusions of these studies will ensure
Regional Board staff has an adequate understanding of the current groundwater conditions and
the potential for the WPCF activities to affect those conditions. The relevant reports that we will
consider in preparing the ROWD include:
• Organic Loading Study,
• Industrial Influent Characterization Study,
• Best Practicable Treatment and Control Evaluation Work Plan, and
• Annual Land Application Reports.
APPROACH
West Yost's approach for developing ROWDs involves developing a comprehensive evaluation
of the discharger's data, quantifying and reporting the anticipated effluent limitations, and
definition of a clear compliance strategy. West Yost has been providing regulatory compliance
services to the City for a number of years. As such, we have well maintained a database and
library of the relevant information, and have already completed the majority of efforts needed to
develop a comprehensive ROWD.
WEST YOST ASSOCIATES I o\m\c\city1odi\Ip\101411_1
To ensure we capture the important information needed to convey a complete understanding of
the City's data (with a particular emphasis on the groundwater data), we will facilitate a meeting
between the City and Regional Board staff prior to developing the ROWD to discuss the City's
previous efforts and identify areas where there may still be outstanding concerns. This will help
ensure that the ROWD adequately addresses any outstanding concerns.
Following this meeting, the first step in the ROWD process will be to evaluate the WPCF's historical
data and identify the constituents that are, or have been, discharged in excess of applicable water
quality objectives. These constituents are often referred to as the "constituents of concern," and the
new WDRs will include effluent limitations for each of these constituents. Based on efforts completed
to date, we have already identified the following potential constituents of concern for the WPCF:
• Nitrate,
• Nitrite,
• Ammonia, and
• Manganese.
The first three constituents listed above are included as constituents of concern in all of the NPDES
permits issued for municipal wastewater treatment plants in the Central Valley. This is because all
Central Valley municipal wastewater treatment plants have elevated levels of ammonia that must be
treated to very low standards. This treatment step, called nitrification, converts ammonia to nitrate and
nitrite. Consequently, all treatment plants have the potential to discharge these three parameters in
concentrations that exceed water quality objectives. However, since the completion of the 2009
upgrade, the City has not had a problem complying with the effluent limitations for ammonia, nitrate
and nitrite and it is anticipated that the City will not have significant compliance issues with respect to
these constituents in the future.
The fourth constituent listed above, manganese, is not present in the wastewater influent but is present
in the WPCF 2W water supply. In one sample collected over the last 5 years the effluent
concentration of manganese exceeded the applicable water quality objective for manganese. In the
past, the Regional Board would have compared this one sample to the water quality objective and
would have concluded that an effluent limitation is needed. However, recent permits issued by the
Regional Board have considered a comparison of the annual average concentrations of manganese to
the applicable criteria when considering whether an effluent limitation is needed for manganese for a
given discharger. West Yost will use this same approach in the ROWD - arguing that because the
annual average manganese levels are less than the water quality objective, an effluent limitation for
manganese is not necessary.
SCOPE OF SERVICES
The following discussion provides a detailed description of our proposed scope of work for
completing the ROWD. The tasks included in the scope of work are:
• Task 1 - Report of Waste Discharge
• Task 2 - Permit Application Forms
• Task 3 - Project Management and Meetings
WEST YOST ASSOCIATES 2 o\m\c\city1odi\Ip\101411_1
Task 1. Report of Waste Discharge
We will perform the following subtasks supporting completion of a comprehensive ROWD for
the WPCF.
Effluent Flow and Water Qualitv Analvsis
Under this task, we will utilize our existing database to complete an evaluation of the average and
maximum daily flows, and the average dry weather flows for the last three years for inclusion in
the ROWD. In addition, an assessment of the influent and effluent loadings of conventional
pollutants will be provided. We will also update our recent assessment of the priority pollutants of
concern in the City's effluent for the ROWD. This assessment will include an evaluation of the
data collected by the City over the last year under the Effluent and Receiving Water
Characterization Study. The assessment of priority pollutants that will be completed is referred to
as a reasonable potential analysis. Where appropriate, West Yost will determine the anticipated
future effluent limitations for each of the constituents of concern identified through the reasonable
potential analysis.
Process Description
We will include in the ROWD the required description of the WPCF, layout drawings, and
schematic diagrams illustrating the wastewater and solids treatment and handling operations. We
will also include in the ROWD a description of the City's existing recycled water uses, an
overview of historic field loadings, a description of the land application area Best Management
Practices (including wintertime operational strategies to minimize impacts potentially associated
with flooding), a description of the pond facility operations (including management of pond
freeboard levels), and a summary of the treatment facility information included in the City's Title
22 Report. We have already developed these work products under previous efforts, and therefore,
West Yost will bring cost efficiency to preparation of the ROWD.
Biosolids Generation and Disposal Assessment
West Yost will develop for the ROWD a description of the current and proposed future biosolids
generation and disposal practices. This will include a presentation of available biosolids testing data.
This information is included in the spreadsheet tool database already that we developed for the City.
Toxicity Evaluation
West Yost will evaluate and provide a summary of the City's historical chronic and acute toxicity
monitoring data for inclusion in the ROWD. This analysis will also include an assessment of the
historical testing procedures in comparison to the current standards required by the Regional Board.
Industrial Discharger Assessment/Pollution Prevention Plan
We will review recent flow characteristics data for each of the major industrial wastewater
discharges to the WPCF and update (if necessary) the major industrial discharger data that was
presented in the previous ROWD. The ROWD will also summarize the Pollution Prevention
efforts that are documented in the Pollution Prevention Plan (PPP) completed by West Yost on
behalf of the City in September 2010. The proposed efforts involve implementing a Best
Management Practices (BMP) approach to educate the dentistry community of Lodi regarding the
BMPs that can help reduce the potential for impacting waterways with the mercury discharged
WEST YOST ASSOCIATES 3 o\m\c\city1odi\Ip\101411_1
from their facilities. This program will provide information to the dentist regarding amalgam
separator devices; however, the City will not require the installation of these devices.
Receiving Water Assessment
We will summarize the currently available data to demonstrate whether the WPCF can comply
with the receiving water-based limitations included in the City's existing Permit. In general, the
City can readily comply with the majority of the receiving water-based limitations because these
discharge levels are significantly lower than the receiving water criteria. Therefore, for these
parameters no analysis is needed. However, some discussion would be warranted in the ROWD
for the following:
• The current permit states that the City's discharge shall not cause the dissolved oxygen
(D.O.) concentration in the receiving water to be reduced below 5.0 mg/L at any time.
West Yost documented in the City's previous ROWD that, although the receiving
water D.O. does at times drop below 5 mg/L, decreases in receiving water D.O. are
not attributable to the WPCF discharge. As a result of this previous effort, the
concerns regarding D.O. impacts that were in the City's 2000 permit were not
included in the 2007 permit. It will be important to provide an update to the previous
analysis in the ROWD to ensure concerns are not raised again regarding the impacts of
the discharge on the receiving water D.O.
• The current permit also states that the discharge shall not cause the pH to be depressed
below 6.5 or raised above 8.5. In a letter dated April 6, 2011, the Regional Board
raised concerns regarding observed elevated pH levels in the receiving water.
West Yost helped the City develop a response to this concern that discussed the
relationship between phytoplankton (algae) and daily pH cycles and demonstrated that
patterns of elevated D.O. and pH similar to those observed near the WPCF
outfall have been observed in the San Joaquin River upstream of the City of Stockton
Wastewater Treatment Facility. In addition, elevated nutrient and D.O. levels have
historically been measured throughout the Delta — particularly during the winter
months. Finally, a review of pH, D.O. and nitrogen levels in the receiving water at the
various locations monitored by the City (both upstream and downstream of the
discharge) show similar levels of nitrate, pH and D.O. This information would suggest
that the discharge of nitrate from the WPCF has little impact on algae production in
the receiving water, and larger, more regional influences are more likely the cause. It
will be important to capture this information in the ROWD to ensure concerns are not
raised in the next permit regarding the impacts of the discharge on the receiving water
pH.
WEST YOST ASSOCIATES 4 o\m\c\city1odi\Ip\101411_1
• The current permit does not include receiving water limitations for temperature.
However, the permit does require the City to complete a Temperature Study to
identify the appropriate temperature requirements for the discharge. Robertson -Bryan
Inc., (subconsultant to West Yost) completed this study on the City's behalf in June
2010. Based on this effort, the following limitations are proposed:
— The WPCF effluent shall not cause the temperature in Dredger Cut (as measured
as RSW-001, which is 1,000 feet west of the discharge point) to exceed the
following limitations, on an instantaneous basis:
■ 86°F for the period May through October,
■ 80°F for the month of April,
■ 75°F for the period March through November, and
■ 68°F for the period December through February.
Based on data collected by the City, the City is expected to readily comply with this
new requirement. Nevertheless, the ROWD will need to summarize the results of the
Temperature Study and provide a discussion of the historical data with respect to the
proposed limitation.
Groundwater Characterization
West Yost has performed extensive monitoring and evaluation of the groundwater underlying the
City's treatment and land application areas on behalf of the City. This data will be summarized
for the ROWD. This will included a concise summary of the background characterization study
and its conclusions.
Draft and Final Resort of Waste Discharae Resort
West Yost will develop the ROWD document. This report will be submitted as draft to the City
for review. Following City review and incorporation of comments, we will finalize the ROWD
and provide it to the City for submittal to the Regional Board.
Task 2. Permit Application Forms
West Yost will develop the NPDES permit application forms that must accompany the ROWD.
These documents will be submitted in draft to the City for review. Following City review and
incorporate of comments, we will finalize these documents and provided them to the City for
submittal along with the ROWD to the Regional Board.
Task 3. Project Management and Meetings
This task will consist of project management activities, including client communications, general
project coordination, and West Yost internal project management meetings. Brief descriptions of
services performed will be included on monthly invoices.
In addition, to ensure continued achievement of consistently high quality work products, and in
accordance with the West Yost Quality Assurance/Quality Control (QA/QC) policy, a West Yost
staff member at the Principal Engineer level or higher will provide a review of key scope items
and significant work products. The review will include timely suggestions for corrective actions
where appropriate.
WEST YOST ASSOCIATES 5 o\m\c\city1odi\Ip\101411_1
Finally, it is anticipated that West Yost will need to participate in up to two (2) meetings with the
City and/or Regional Board staff at some point during the ROWD development process.
PROJECT BUDGET
Our estimated fee to perform the proposed scope of work described above is $33,100. A
breakdown of the estimated costs by task is shown in Table 1 and a detailed fee estimate and
hourly breakdown is attached. West Yost will perform all work on a time and materials basis at
standard company charge rates, and will not exceed the estimated cost without written authorization.
Our current charge rate schedule is attached. We will not perform work in excess of the budgeted
amount without the City's prior written authorization.
Table 1. Estimated Project Fee for the
WPCF Report of Waste Discharge
Yost
Task
EstimatedWest Staff Budget,
dollars
Prepare Report of Waste Discharge
20,400
Permit Application Forms
8,000
Project Management and Meetings (2)
4,700
Total Project Budget
33,100
SCHEDULE
A detailed project schedule is attached. Work will begin upon notice to proceed. Given the
limited timeline, it is recommended that a meeting be scheduled with the Regional Board staff as
soon as possible after the City provides notice to proceed. The first draft of the ROWD will be
submitted to the City for review by January 25th. West Yost will then participate in a meeting
with the City following an estimated three-week review period. Following this meeting, the City
will have an additional week to provide comments to West Yost — for a total review period of
four weeks. West Yost will then develop the final ROWD documents for submission to the City
no later than February 29th. This should provide adequate time for the City to submit the ROWD
and permit application to the Regional Board by March 2, 2012.
ADDITIONAL SERVICES
Following the submission of the ROWD, the Regional Board may request additional meetings,
information, and/or other analyses to support the information presented in the permit application
documents. In addition, it is anticipated that the City will require support in reviewing the draft
Permit and developing a document that summarizes the City's comments on the draft Permit.
Finally, the new Permit will likely include some monitoring and/or reporting requirements that
the City may request support from West Yost to develop. In addition to these permit related
efforts, West Yost will also continue to be available to the City to assist (if requested) with other
related wastewater matters, including: WPCF operational assistance and review; UV disinfection
system evaluations; and design services. It is anticipated that the scope and fee for any services
needed following the submission of the ROWD will be negotiated with the City at a later date.
WEST YOST ASSOCIATES 6 o\m\c\city1odi\Ip\101411_1
PROPOSED BUDGET for CITY OF LODI
PRQIECT: ROW ASSISTANCE
10/14/2011
PrepareTask 1.0 ROWD
1.01 Flows, Concentrations, RPA Calculations
16
16
$
2,864
$
143
$
- $
3,007
1.02 Process Description
4
2 6
$
900
$
45
$
- $
945
1.03 Biosolids Generation and Disposal
4
4
$
716
$
36
$
- $
752
1.04 Toxicity Evluation
8
8
$
1,432
$
72
$
- $
1,504
1.05 Industrial Discharger Assessment/PPP
4
4
$
716
$
36
$
- $
752
1.06 Receiving Water Assesment
8
8
$
1,432
$
72
$
- $
1,504
1.07 Groundwater Characerization
8
8 16
$
2,864
$
143
$
- $
3,007
1.08 ROWD Draft/Final
2 40
2 8 52
$
8,404$
420
$
- $ 100 $
8,924
Subtotal, Task 1 (hours)
2 92
8 4 8 114
0
0
Subtotal, Task 1 ($) $
412 $ 16,468 1 $
1,432 $ 368 1 $ 648
$
19,328 $
- $ - $
966
$
- $ 100 $
20,394
TOTAL (hours)
8
152
8
4
8
180 0 0
TOTAL ($)
$1,648
$27,208
$1,432
$368
$648 $ 31,304 $ $ - $ 1,565 $ - $ 176 $ 33,045
C:\Users\kgies\Desktop\lodi Permit.xlsm
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W E S T Y 5 T
kk-401111�9
A S S O C I A T E S
Cmrsuhmg Engineers
City of Lodi White Slough Water Pollution Control Facility Report of Waste Discharge Project Schedule
ID
Task Name
Duration December
12/4 112/11112/18 12/25
Janua Februa
1/1 1 1/8 1/15 1 1/22 1 1/29 1 2/5 1 2/12 2/19 2/26 1 3/4
1
Notice to Proceed
0 days 12/21
2
Compile Data for ROWD
3 wks
3
Meet with City/Regional Board
0 days 12/22
4
Prepare Draft ROWD
2 wks
5
Prepare Draft Permit Forms
2 wks
6
Submit Draft ROWD and Permit Forms to City for Review
0 days
1/24
7
City Review
1 mon
8
Meet with City (and Regional Board if Needed)
0 days2/14
9
Finalize ROWD and Permit Forms
1 wk
10
Submit ROWD and Permit Forms to City
0 days
2/29
11
City Submits ROWD and Permit Forms to Regional Board
0 days
3/2
It is anticipated that the scope and fee for any on call services will be negotiated with the City
following the submission of the ROWD. The hourly charge rates for the key West Yost staff
identified in the SOQ is provided in the detailed cost estimate for the ROWD. The hourly charge
rates for other key staff identified in the SOQ include: Ms. Roberta Larson, a shareholder in the
law firm of Somach, Simmons, and Dunn, who's charge rate is $310/hour; Mr. Michael Bryan, a
Principal Scientist and owner of Robertson -Bryan, Inc., who's charge rate is $230/hr; Mr.
Andrew Salveson, an Associate Vice President with Carollo Engineers, who's charge rate is
$197/hr; and Mr. Matt Moyner, an engineer at Wallace -Kuhl & Associates, who's charge rate is
$130/hr.
In addition, we have attached a fee schedule for all West Yost and Robertson -Bryan Inc. staff. As
the nature of future on-call services is uncertain, it may be necessary to engage staff from within
these two firms to assist with future efforts.
Note that the attached fee schedule for West Yost staff reflects our current charge rates, which
have not been adjusted since December 2008. We are currently assessing whether an increase to
these rates will occur for 2012. We understand our clients have also experienced financial stress
over the last few years and we have consequently worked to keep our charge rates low.
Nevertheless, we cannot continue to hold to our existing charge rates indefinitely. The increase
for 2012, if any, will be 3 percent or less.
WEST YOST ASSOCIATES I o\m\c\citylod1\Ip\101411_1
WEST r o s T WEST YOST ASSOCIATES, INC.
k&Ado 2011 Billing Rate Schedule
ASSOCIATES (Effective January 1, 2011 through December 31, 2011)*
consuiring Engineers
Position
Labor Charges (dollars per hr)
Principal/Vice President
206
Engineering Manager
196
Principal Engineer/Scientist
179
Senior Engineer/Scientist/GIS Analyst
161
Associate Engineer/Scientist
144
GIS Analyst
144
Engineer II/Scientist II
127
Engineer I/Scientist 1
110
Construction Manager 111
156
Construction Manager 1I
144
Construction Manager 1
133
Resident Inspector I11
121
Resident Inspector Il
112
Resident Inspector I
98
Sr. Designer/Sr. CAD Operator
104
Designer/CAD Operator
92
Technical Specialist Il
90
Technical Specialist 1
78
Engineering Aide
65
Administrative IV
92
Administrative 111
81
Administrative 11
69
Administrative 1
58
Outside Services such as vendor reproductions, prints, shipping, and major West Yost reproduction efforts, as well
as Engineering Supplies, Travel, etc. will be billed at actual cost plus 15%.
Direct Costs including general computers, system charges, telephone, fax, routine in-house copies/prints, postage,
miscellaneous supplies, and other incidental project expenses will be billed at 5% of West Yost
labor charges.
Mileage will be billed at the current Federal Rate.
Subconsultants will be billed at actual cost plus 10%.
Computers are billed at $25 per hour for specialty models and AutoCAD.
Expert witness, research, technical review, analysis, preparation and meetings billed at 150% of standard hourly
rates. Expert witness testimony and depositions billed at 200% of standard hourly rates.
A Finance Charge of 1.5 percent per month (an Annual Rate of 18 percent) on the unpaid balance will be added to
invoice amounts if not paid within 45 days from the date of the invoice.
Billing rates apply to all computers and equipment, whether owned or rented by West Yost, and to all employment
categories including regular full-time, part-time, limited term and contract personnel as defined in West Yost's
Employee Handbook.
*This schedule will be updated annually CA
WEST YOST
,goft�WEST YOST ASSOCIATES, INC.
.am 2011 Billing Rate Schedule
A 5 5 Q C I A T E 5 (Cont'd.)
Consulting Engineers (Effective January 1, 2011 through December 31, 2011)*
SURVEYING AND EQUIPMENT CHARGES
Position
Labor Charges (dollars per hr)
GPS, 3 -Person
317
GPS, 2 -Person
271
GPS, 1 -Person
213
Survey Crew, 2 -Person
230
Survey Crew, 1 -Person
173
EQUIPMENT CHARGES
Equipment
Billing Rate
(dollars per day)
Billing Rate
(dollars per week)
DO Meter
16
77
pH Meter
5
24
Automatic Sampler
120
658
Transducer/Data Logger
38
190
Hydrant Pressure Gage
11
47
Hydrant Pressure Recorder (HPR)
190
Hydrant Wrench
5
30
Pitot Diffuser
27
124
Well Sounder
27
124
Ultrasonic Flow Meter
—
249
Vehicle
82
412
Velocity Meter
11
60
Water Quality Multimeter
163
891
Thickness Gage
—
66
*This schedule will be updated annually
T ROBEMM - BRAft /ff.
Solutions for Progress
2011-2012 FEE SCHEDULE
Charges for project work performed by Robertson -Bryan, Inc. (RBI) will be calculated and billed at
the hourly rates shown below.
PROFESSIONAL SERVICES RATE/HOUR
♦ Principal Engineer/Scientist $230.00
♦ Resource Director $195.00
♦ Senior Engineer/Scientist II $185.00
♦ Senior Engineer/Scientist I
$175.00
♦ Project Engineer/Scientist III
$165.00
♦ Project Engineer/Scientist II
$160.00
♦ Project Engineer/Scientist I $145.00
♦ Staff Engineer/Scientist II $135.00
♦ Staff Engineer/Scientist I $130.00
♦ Technical Analyst $120.00
♦ Graphics/GIS $115.00
♦ Administrative Assistant $80.00
♦ Intern $55.00
Up to ten percent (10%) of subcontractor charges will be added to cover administrative costs.
Hourly rates will be increased by a minimum of fifty percent (50%) for depositions, trials, and
hearings.
INVOICING AND PAYMENTS
Invoices will be issued on a monthly basis for all work performed on a project. Payment is due upon
receipt of the invoice.
RESOLUTION NO. 2011-180
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE TASK ORDER NO. 32 WITH WEST
YOST ASSOCIATES FOR PREPARATION OF THE CITY'S REPORT
OF WASTE DISCHARGE
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WHEREAS, the City's current wastewater discharge permit, issued by the State
Central Valley Regional Water Quality Control Board, is scheduled to expire on
September 1, 2012; and
WHEREAS, under the current master agreement executed January 13, 1999,
West Yost Associates, of Davis, has been the City's primary wastewater engineering
firm for the White Slough facility and has consistently provided the City with excellent
service. However, since the City's relationship with West Yost Associates has spanned
over a decade, staff felt it prudent to evaluate other companies in order to determine the
best -suited firm for providing continued National Pollutant Discharge Elimination System
(NPDES) permit assistance through the City's next permit cycle; and
WHEREAS, five firms were interviewed, and based on interview results, two
firms were asked to provide a proposal for preparation of the City's Report of Waste
Discharge. On October 14, 2011, proposals were submitted by West Yost Associates
($33,100) and Stantec ($29,000); and
WHEREAS, both firms are competitive in price and technical expertise; however,
staff recommends selecting West Yost Associates as that firm possesses significantly
more institutional knowledge of the City's current permit, treatment processes, and land
application requirements.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute Task Order No. 32 with West Yost Associates, of
Davis, California, in the amount of $33,100, for the preparation of the City's Report of
Waste Discharge.
Dated: November 16,2 011
-------------------:--.-:.-r.-r.:::V:::-
I hereby certify that Resolution No. 2011-180 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held November 16, 2011, by the
following vote:
AYES: COUNCIL MEMBERS — Hansen, Katzakian, Nakanishi, and
Mayor Johnson
NOES: COUNCIL MEMBERS—None
ABSENT: COUNCIL MEMBERS — Mounce
ABSTAIN: COUNCIL MEMBERS — None,"
4
rML
City Clerk
2011-180