HomeMy WebLinkAboutAgenda Report - November 16, 2011 C-06AGENDA ITEM C W6
Ah CITY OF LODI
COUNCIL COMMUNICATION
Im
AGENDA TITLE: Adopt Resolution Approving the Purchase of a Replacement Bucket Truck from
Altec Industries Inc., of Dixon ($95,405)
MEETING DATE: November 16,2011
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution approving the purchase of a replacement bucket
truck from Altec Industries, Inc., of Dixon ($95,405).
BACKGROUND INFORMATION: The new California Air Resources Board (CARB) standards require
agencies with diesel vehicles to reduce nitrogen oxides emissions
by the end of 2011. The Electric Utility Department (EUD) currently
utilizes a 2000 Ford F550 diesel bucket truck (09-023) that does not
comply with CARB standards. This vehicle is utilized daily by an
electric troubleshooter, the first responderfor EUD issues on a 24-
hour basis.
The cost to retrofit the vehicle to comply with the new CARB standards is approximately $20,000. This
truck is near the end of its usable life per City Fleet Policy Guidelines. As of September 29, 2011 it had
an odometer reading of 87,466 miles. Staff recommendsthat the truck be replaced rather than retrofit to
meet the new CARB standards.
The EUD fleet purchases have been standardized with Altec, and in May 2011 Council approved
resolution 2011-72to award Altec a five-year contractfor mandated/required maintenance and parts.
Previous EUD vehicle purchases have been made using California Multiple Award Schedule (CMAS)
Contract Number 4-02-23-0013A. Per Lodi Municipal Code §3.20.045 and Fleet Policies and
Procedures, the bidding process may be waived when it is advantageous for the City to use contracts
that have been awarded by other California public agencies, provided that their award was in compliance
with their formally -adopted bidding or negotiation procedures. The current quote from Altec matches the
current WAS price. However, the State of California charges a fee for purchases made through the
WAS contract. Therefore, staff recommends purchasing the vehicle directly from Altec in order to avoid
the CMAS fee.
FISCAL IMPACT: Buying a replacement will eliminate the need to retrofit an existing vehicle that is
due shortly for replacement.
FUNDING: Included in FY2011/12 Vehicle Replacement Fund Account No. 1611201.7851
LA2�=
Jordan Ayers jV
Deputy City Manager/Inter al Services Direct r
Elizabeth A. irkley
Electric Utility Director
PREPARED B Y Kevin Bell, Rate Analyst
EAK/KB/BF/Ist
N - 1 0 .f �a
Bartlam, City Manager
WAS / ALTEC PRICE I TAX
I SUBTOTAL
I TRADE-IN
I GRANDTOTAL
$99,683 1 $8,7221
$108,405
1 $1370-00-T
$95,405
FISCAL IMPACT: Buying a replacement will eliminate the need to retrofit an existing vehicle that is
due shortly for replacement.
FUNDING: Included in FY2011/12 Vehicle Replacement Fund Account No. 1611201.7851
LA2�=
Jordan Ayers jV
Deputy City Manager/Inter al Services Direct r
Elizabeth A. irkley
Electric Utility Director
PREPARED B Y Kevin Bell, Rate Analyst
EAK/KB/BF/Ist
N - 1 0 .f �a
Bartlam, City Manager
5�� oMEMORANDUM FOR PURCHASE/DISPOSITION OF VEHICLE
9<,Fon�
To: Fleet Manager
Deputy City Manager/Internal Services Director
City Manager
From: Electric Utility Fleet Coordinator
Date: November 16, 2011
Subject: Request for Approval to Purchase Replacement of and Dispose of Surplus
Vehicle #09-077
y
Approval is requested to purchasethe replacementfor, and completethe disposition of, the following vehicle:
Year 2000 Make Ford
Model 550
Current Assignment Dept. Electric
Body Type 21/2 -Ton Pickup
Division Construction & Maintenance
City Vehicle No. 09-077 Lic. No. 1064199 VIN 1FDAF56F4YED67988
Current Odometeror Hour Meter Reading 87,466 ileage/ ours (circle one)
Replacement Guidelines for this Vehicle Service Years X Mileage/Hours X
Additional Information Purchased through the State of California contract #4-02-23-0013A
from A/tec Industries, Inc. Dixon, CA at a cost of $95,405.00.
Cost of Repairs Cost of Maintenance Total Cost of Repairs
to Date $25,472.20 to Date $3,281.71 and Maintenance to Date $28,753.91
Estimated value (check one)
❑ No value or junk ❑ <$1,000 ❑ $1,000-$3,000 ® Other: $ 13.000
Planned method of disposition (check one)
Intra -City Transfer to
❑ Sealed Bid ❑ Off-site Auction M Trade-in
Department,
❑ Dismantled, for Parts
Fleet
(Wrecked vehicles estimated to have onlyjunk value shall be removed from City properly by the most
economical means.)
Fund to be credited. 1611201.7851
Fleet Coordinator
Approved:
Approved:
Approved:
Fleet Manager
Deputy City Manager/Internal Servs Dir
City Manager
Date:
Date:
Date:
Attachments for signature: ❑ Title ❑ VehicleNessel Transfer Form ❑ Release of Liability
❑ (Other)
11-16-11 KB Bucket Truck 077 Replacement-Attach.doc
RESOLUTION NO. 2011-176
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING THE PURCHASE OF ONE BUCKET
TRUCK FROM ALTEC INDUSTRIES, INC., OF DIXON
------------------------------------------------------------------
WHEREAS, the new California Air Resource Board (CARB) standards require
agencies with diesel vehicles to reduce NOx emissions by 2011 at the latest; and
WHEREAS, the Electric Utility Department (EUD) currently utilizes a 2000 Ford
F550 diesel buckettruck (09-023), which is not in compliancewith CARB standards; and
WHEREAS, this vehicle is utilized daily by an electric troubleshooter, the first
responderfor EUD issues on a 24-hour basis; and
WHEREAS, the cost to retrofit the vehicle to comply with the new CARB
standards is approximately $20,000; and
WHEREAS, this truck is near the end of its usable life per City Fleet Policy
Guidelines, and as of September 29, 2011, it had an odometer reading of 87,466 miles;
and
WHEREAS, staff recommends that the truck be replaced rather than retrofit to
meet the new CARB standards; and
WHEREAS, the EUD fleet purchases have been standardized with Altec, and in
May 2011 Council approved Resolution 2011-72 to award Altec a five-year contract for
mandated/required maintenance and parts; and
WHEREAS, previous EUD vehicle purchases have been made using California
Multiple Award Schedule (CMAS) Contract Number 4-02-23-0013A, and per Lodi
Municipal Code §3.20.045 and Fleet Policies and Procedures, the bidding process may
be waived when it is advantageous for the City to use contracts that have been awarded
by other California public agencies, provided that their award was in compliance with
their formal ly-adopted bidding or negotiation procedures; and
WHEREAS, the current quote from Altec matches the current CMAS price;
however, the State of California charges a fee for purchases made through the CMAS
contract; and
WHEREAS, staff recommends purchasing the vehicle directly from Altec in order
to avoid the CMAS fee.
PRICE I I TOTAL I IN I TOTAL
$99,683 1 8,722 1 108,405 1 13,000 1 $95,405
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
award the bid for the purchase of one bucket truck for the Electric Utility Department to
Altec Industries, Inc., of Dixon, California, in the amount of $95,405.
Dated: November 16, 2011
hereby certify that Resolution No. 2011-176 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held November 16, 2011, by the
following vote:
AYES: COUNCIL MEMBERS — Hansen, Katzakian, Nakanishi, and
MayorJohnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mounce
ABSTAIN: COUNCIL MEMBERS — None
J�: HL
City Clerk
2011-176