HomeMy WebLinkAboutAgenda Report - November 16, 2011 C-03AGENDA ITEM6*3
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CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Accept Quarterly Report of Purchases Between $5,000 and $20,000
MEETING DATE: November 16, 2011
PREPARED BY: Purchasing Technician
RECOMMENDED ACTION: Accept Quarterly Report of Purchases between $5,000 and $20,000.
BACKGROUND INFORMATION: During the third calendar quarter of 2011, the following purchases were
awarded.
Background information for each purchase is attached as
Exhibits A
through S.
Exh
Date
Contractor
Project
Award Amt.
A
6/21/11
Casey Printing
Community Arts Directory, Fall/Winter 2011
$9,135.80
B
6/30/11
TestAmerica
White Slough WPCF Groundwater Testing
$9,380.00
C
7/6/11
CDW Government
Electric Inventory
$11,780.26
D
7/6/11
Logical Design Inc.
IBM Support & Maintenance
$13,674.11
E
7/6/11
Dell Marketing
Electric Inventory
$13,384.10
F
6/30/11
Moore Twining Associates Inc.
White Slough WPCF Groundwater Testing
$5,275.20
G
7/11/11
MuniQuip Inc.
White Slough Wemco Pump Replacement
$15,090.37
H
6/30/11
Basic Laboratory Inc
White Slough WPCF Groundwater Testing
$12,432.00
1
7/20/11
General Pacific
Electric Inventory
$5,033.22
J
7/20/11
Rexel
Electric Inventory
$10,085.40
K
7/18/11
Adamson Police Products
Duty Ammunition
$14,223.00
L
7/28/11
Pace Supply Corp.
Reynolds Ranch Phase 2
$8,543.49
M
8/1/11
HD Supply - Benicia
Electric Inventory
$6,077.83
N
8/3/11
Jensen Precast
Electric Inventory
$6,358.33
O
8/16/11
Sierra Chemical
Sodium Hydroxide
$19,788.87
P
8/23/11
Envelope Products
#9 & #10 Utility Bill Envelopes
$5,078.91
Q
8/24/11
Pacific Products & Services Inc.
Sign Posting
$8,118.11
R
9/16/11
Tri -American Inc.
Street Maint./PW Crack Sealing Operations
$10,667.25
S
9/19/11
HD Supply - Portland
Electric Inventory
$9,693.20
FISCAL
IMPACT: Varies by project. All purchases were budgeted in the 2011-2012 Financial Plan.
FUNDING:
Funding as indicated on Exhibits.
JA/sm
Attachments
Jordan Ayers, Deputy City PManager
APPROVED:
Konradt Bartlam, City Manager
EXHIBIT A
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: The City al! Lodi -Community Arts Directory/Fall/Winter 2011
DEPARTMENT: Division of Arts & Culture/Community Center
CONTRACTOR Casey Printing
AWARD AMOUNT: $9,135.80 (Includes estimated postage&
estimated taxes)
DATE OF RECOMMENDATION: June 21,2011
BIDS OR PROPOSALS RECEIVED:
Wesco Printing $9,611.00 Complete job,
including estimated
postage and tax.
Commerce Printing $10,554.00 Complete job including
estimated postage and
tax.
Casey Printing $9,135.80 Completejob including
estimated postage and
tax
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
Casey Printing offers printing, binding, duplication, lay -out, delivery to 4 drop centers, estimated postage and
estimated taxes at the lowest competitive price and the highest quality.
FUNDING:
345026.7301 345346.11.7301
Prepared by: Diane C. Amaral
Title: Program Coordinator
Reviewed by:G- I✓i_� '�
Purchase Order No.
EXHIBIT B
RECOMMENDATION FOR CONTRACT AWARD
PROJIECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
White Slough WPCF Groundwater Testing
Public Works
TestAmerica
$9,380.00
June 30,2011
BIDS OR PROPOSALS RECIEIVED:
TestAmerica
Basic Laboratory
CalTest Analytical Laboratory
"NO BID" cr NO RESPONSE RECEIVED:
$9,380.00
$9,730.00
$11,830.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
Contractto perform non-volatile synthetic organic chemical testing of samples from the
groundwater monitoringwells at the White Slough WPCF. The testing is required to comply with
provisions of the City's Effluent and Receiving Waters Characterization Study Work Plan. The
study work plan was required by the City's current NPDESfor the White Slough WPCF and the
results will be part of a submittal that will be used by the Regional Water Quality Control Board
to set future waste discharge requirementsfor the City.
FUNDING: 170403.7323
Prepared by: Michael Schafer
Title: Lab/Environ. Comp. Superintendent
Reviewed by:�%�
Purchase Order No.
EXHIBIT c
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Inventory
Electric Utility
CDW Government
$11,780.26
07/06/11
BIDS OR PROPOSALS RECEIVED:
CDW Government
Contract: GSA Schedule GS -35F -0195J
Contract: MARKET
"NOBID" or NO RESPONSE RECEIVED:
$11,780.26
BACKGROUND INFORMATION & BASIS FOR AWARD:
This purchase is for the Electric Utility Department. The City of Lodi is using existing contracts
for this purchase.
FUNDING:
160601.7715
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by:��i
Purchase Order No.: 20641
EXHIBIT D
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: IBM Support and Maintenance
DEPARTMENT: Internal Svcs - ISD
CONTRACTOR Logical Design Inc
AWARD AMOUNT: $13,674.11
DATE OF RECOMMENDATION: 716111
BIDS OR PROPOSALS RECEIVED:
Logical Design Inc.
"NO BID" or NO RESPONSE RECEIVED:
$13,674.11
BACKGROUND INFORMATION & BASIS FORAWARD:
This is an annual support contract cogvering hardware and software for the IBM AS400
computer. IBM requires that renewals be purchased through the original vendor, in this case
Logical Design Inc.
FUNDING:
Purchase Order No. 20645
100411.7335
Prepared by: Steve Mann
Title: IS M'anager
Reviewed by:
EXHIBIT E
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Dell Marketing
Contract: WSCA B27160
Electric Inventory
Electric Utility
Dell Marketing
$13,384.10
07/06/11
"NO BID" or NO RESPONSE RECEIVED:
$13,384.10
BACKGROUND INFORMATION& BASIS FOR AWARD:
This purchase is for the Electric Utility Department. The City of Lodi is using existing contracts
for this purchase.
FUNDING:
160601.7715
Prepared by: Randy Lipelt
Title: Buyer , ;4�( XV,
Reviewed by:rri;%:l`
Purchase Order No.: 20640
EXHIBIT F
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
White Slough WPCF GroundwaterTesting
Public Works
Moore Twining Associates Inc.
$5,275.20
June 30,2011
BIDS OR PROPOSALS RECEIVED:
Moore Twining Associates Inc.
Test America
CalTest Analytical Laboratory
"NO BID" cr NO RESPONSE RECEIVED:
$5,275.20
$6,748.00
$11,970.00
BACKGROUND INFORMATION& BASIS FOR AWARD:
Contractto perform volatile and semi -volatile organic chemical and pesticides and
organochlorine pesticides testing of samples from the groundwater monitoring wells at the
White Slough WPCF. The testing is requiredto complywith provisions of the City's Effluent and
Receiving Waters Characterization Study Work Plan. The study work plan was required by the
City's current NPDES for the White Slough WPCF and the results will be part of a submittal that
will be used by the Regional Water Quality Control Board to set future waste discharge
requirementsfor the City.
FUNDING:
170403.7323
Prepared by:
Michael Schafer
Title: Lab/Environ. Comp. Superintendent
Reviewed by:
Purchase Order No.
EXHIBIT G
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
MuniQuip Inc.
White Slough Wemco Pump Replacement
Public Works
MuniQuip Inc.
$15,090.37
July 11,2011
"NO BID" or NO RESPONSE RECEIVED:
$15,090.37
BACKGROUND INFORMATION & BASIS FOR AWARD:
No other quotes were pursued as MiniQuip Inc. is the sole supplierfor the replacementWemco
Grit Pump. This purchase is for the replacement of a complete pump unit. The Wemco pump is
a standardized centrifugal pump used to pump inorganic material known as grit in the treatment
process. This unit was installed in 2003 and is one of the two units. This pump has been
rebuilt several times but metal fatigue has made replacement necessary to maintain propergrit
removal.
FUNDING:
Purchase Order No.
170403.7331
Prepared by: Del Kerlin
Title: W.T. Superintendent
Reviewed by:%j`
EXHIBIT H
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
White Slough WPCF Groundwater Testing
Public Works
Basic Laboratory Inc.
$12,432.00
June 30,2011
BIDS OR PROPOSALS RECEIVED:
Basic Laboratory Inc.
Test America
CalTest Analytical Laboratory
"NO BID" or NO RESPONSE RECEIVED:
$12,432.00
$13,370.00
$23,618.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
Contractto perform metals and inorganic chemical testing of samples from the groundwater
monitoringwells at the White Slough WPCF. The testing is required to comply with provisionsof
the City's Effluent and Receiving Waters Characterization Study Work Plan. The study work
plan was required by the City's current NPDES for the White Slough WPCF and the resultswill
be part of a submittal that will be used by the Regional Water Quality Control Board to set future
waste discharge requirementsfor the City.
FUNDING:
Purchase Order No.
170403.7323
Prepared by: Michael Schafer _
Title: Lab/Environ. Comp. Superintendent
Reviewed by: _
EXHIBIT I
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
General Pacific
GEXPRO
Platt Electric Supply
HD Supply Portland
HD Supply Benicia
Electric Inventory
Electric Utility
General Pacific
$5,033.22
07/20/11
"NO BID" or NO RESPONSE RECEIVED:
All -Phase Electric Supply
Ace Supply
Wesco Distribution
Intraline
Inertia Engineering
One Source Distributors
$5,033.22
$6,034.00
$5,076.96
$5,482.32
$5,689.20
BACKGROUND INFORMATION & BASIS FOR AWARD:
This wire is for the Electric Inventory. Itwill be used in new construction, and also replacement
of failed wire in the system. General Pacific is the low responsible bidder and was awarded the
Purchase Order.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by �,� `j �.^-r.4______Y
Purchase Order No.: 20666
EXHIBIT j
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Rexel
GEXPRO
General Pacific
Platt Electric Supply
HD Supply Portland
HD Supply Benicia
Electric Inventory
Electric Utility
Rexel
$10,085.40
07/20/11
"NO BID" or NO RESPONSE RECEIVED:
Ace Supply
Wesco Distribution
Intraline
Inertia Engineering
One Source Distributors
$10,085.40
$11,579.89
$11,075.08
$10,213.68
$12,777.00
$13,528.01
BACKGROUND INFORMATION& BASIS FORAWARD:
This wire is for the Electric Inventory. It will be used in new construction, and also replacement
of failed wire in the system. Rexel is the low responsible bidder and was awarded the Purchase
Order.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: -Buyer
Reviewed
c!�r
Purchase Order No.: 20665
EXHIBIT K
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Adamson Police Products
Hayward
Purchase Duty Ammunition
Police
Adamson Police Products
$14,223.00
July 18,2011
"NO BID" or NO RESPONSE RECEIVED:
Dooley Enterprizes,Aneheim
$14,223.00 plus shipping estimated at $650.00
Does not have supply cf ammo needed on hand 6 to 8
week delay
$14,223.00
BACKGROUND INFORMATION& BASIS FOR AWARD:
the Manufacturer, Winchester, has two authorized dealers in California listed above. The
ammunnication is the same cost at each dealer. Adamson has the ammunition on hand and
can be picked up by staff with no shipping cost.
Dooley has a delay on the ammo and we would have to pay the shipping and delivery costs,
FUNDING: 101031.7
Prepared by: Jeanie Biskup
Title: Management Analyst
Reviewed by:
EXHIBIT L
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Reynolds Ranch Phase 2
DEPARTMENT: Water Waste Water Deptment
CONTRACTOR Water Deptment`•,
AWARD AMOUNT: $8,543.49
DATE OF RECOMMENDATION: 7/28/11
BIDS OR PROPOSALS RECEIVED:
Pace Suppy
Corix Water Products
Ferguson
"NO BID" or NO RESPONSE RECEIVED:
$8,543.49
$8,662.78
$9,002.27
BACKGROUND INFORMATION & BASIS FOR AWARD:
This purchas of materials is for Reynolds Ranch phase 2 water taps.
FUNDING:
Purchase Order No. 20715
181402.1831.2150
Prepared by: Shawn Tallerico
Title: SR Storekeeper
Reviewed by:
EXHIBIT M
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
Electric Inventory
Electric Utility
HD Supply Benicia
AWARD AMOUNT: $6,077.83
DATE OF RECOMMENDATION: 08/01/11
BIDS OR PROPOSALS RECEIVED:
HD Supply Benicia
One Source Distributors
HD Supply Portland
"NO BID" or NO RESPONSE RECEIVED:
All -Phase Electric Supply
AZCO
Wesco Distribution
Platt Electric Supply
GEXPRO
Rexel
General Pacific
$6,077.83
$6,178.39
$6,610.46
BACKGROUND INFORMATION & BASIS FORAWARD:
These parts are for the Electric Inventory. It will be used in new construction, and also
replacement of failed parts in the system. HD Supply Benicia is the low responsible bidder and
was awarded the Purchase Order.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by: 0
Purchase Order No.: 20718
EXHIBIT N
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
Electric Inventory
Electric Utility
Jensen Precast
AWARD AMOUNT: $6,358.33
DATE OF RECOMMENDATION: 08/03/11
BIDS OR PROPOSALS RECEIVED:
Jensen Precast
"NO BID" or NO RESPONSE RECEIVED:
Utility Vault Owned by Oldcastle Precast
$6,358.33
BACKGROUND INFORMATION& BASIS FORAWARD:
These vaults are for the Electric Inventory. They will be used in new construction at the Surface
Water Treatment Plant. Jensen Precast is the low responsible bidder and was awarded the
Purchase Order.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed b : e
Purchase Order No.: 20730
BIT 0
RECOMMENDATION FOR CONTRACTAW
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Sierra Chemical
Brenntag
Univar USA Inc
Sodium Hydroxide P
Public Works
Sierra Chemical
$19,788.87
August 16,2011
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FOR AWARD:
FUNDING:
Purchase Order No.
170403.7355
Prepared by: Del Kerlin
Title: W,T, Superintendent—
Reviewed by:
_ `rte
$19,788.87
$21,381.91
$22,000.40
EXHIBIT P
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
#9 & #10 Utility Bill Envelopes
Financial Services
Envelope Products
$5,078.91
August 23,2011
BIDS OR PROPOSALS RECEIVED:
Envelope Products
Pre -Sort Center of Stockton
Cenveo
Western Printing & Graphics
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION & BASIS FORAWARD:
Routine purchase of utility bill envelopes.
FUNDING:
Purchase Order No. 20780
100505.7301
Prepared by: Sherry Moroz
Title: Purchasing Technician
Reviewed by:
$5,078.91
$5,492.45
$5,748.68
$5,920.65
EXHIBIT Q
RECOMMENDATION FOR CONTRACT AWARD
PROJECTNAME: Sign Posting
DEPARTMENT: Public Works
CONTRACTOR Pacific Products & Services Inc.
AWARD AMOUNT: $8,118.11
DATE OF RECOMMENDATION: 8/24/11
BIDS OR PROPOSALS RECEIVED:
Pacific Products & Services Inc.
Flint Trading Company
Capital Barricade
"NO BID" or NO RESPONSE RECEIVED:
$8,118.11
$8,400.00
$10,362.86
BACKGROUND INFORMATION & BASIS FORAWARD:
The Streets and Drainage Division replaces / installs signs and / or sign posts every year. This
purchase is needed to provide the materials necessaryto maintain this function over the course
of the fiscal year. The basis of the award is low bid.
FUNDING:
Purchase Order No. 1015
3215031.7719
Prepared by: Lance Roberts
Title: Water/Wastewater Superintendent
Reviewed by:
EXHIBIT R
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Street maim/ Public Works Crack Sealing Operations
DEPARTMENT: City Of Lodi Streets Dept.
CONTRACTOR Tri -American, Inc.
AWARD AMOUNT: $10,667.25
DATE OF RECOMMENDATION: Sept. 16,2011
BIDS OR PROPOSALS RECEIVED:
Tri -American, Inc.
Environmental Concepts
Crafco inc.
"NO BID" or NO RESPONSE RECEIVED:
$10,667.25
$11,378.40
$14,180.00
BACKGROUND INFORMATION & BASIS FOR AWARD:
This purchase will replenish the inventory of Roadsaver tack sealant #3 543 used to perform
crack sealing maintainence within the streets in the City Of Lodi.
Award based on low bid.
FUNDING:
Purchase Order No. 20822
acct,# 325039.7352
Prepared by: Shawn Tallerico
Title: Sr. Storekeeper
Reviewed by:
EXHIBIT S
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
Electric Inventory
Electric Utility
HD Supply -Portland
AWARD AMOUNT: $9,693.20
DATE OF RECOMMENDATION: 09/19/11
BIDS OR PROPOSALS RECEIVED:
HD Supply Portland
See additional sheet
"NO BID" or NO RESPONSE RECEIVED:
WESCO
Intraline
GEXPRO
Platt Electric Supply
$9,693.20
BACKGROUND INFORMATION & BASIS FOR AWARD:
These parts are for the Electric Inventory. They will be used in new construction, and also
replacement of failed parts in the system. HD Supply Portland is the low responsible bidder
and was awarded the Purchase Order.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed b
Purchase Order No.: 20827