HomeMy WebLinkAboutAgenda Report - November 15, 1989 (66)TO' THE CIN II
FROM:
SUBJECT:
THE CITY MANAGER'S OFFICE
f Ti
CUJNCL MEETING DATE N0.
NOVEMBER 15, 1989
PURCHASE OF COPY MACHINES FOR FIRE DEPARTMENT AND PARKS & RECREATION DEPARTMENT
RECOMMENDED ACIM That the City Council award the bid for the
purchase of two copy machines, one for the Fire Department and one for
the Parks and Recreation Department, to the low bidder, Business Office
Systems of Stockton, bidding Minolta EP4300 machines. The total bid
for the two copiers is $13,423.84.
It is also recommended that the City Council approve the purchase of a
large -capacity (2,000 -sheet) paper tray option. for the Parks and
Recreation Department copier at an incremental cost of $60.9.50.
Total cost of the purchase would then be $14,033.34.
BACKGROUND Il4URMAIM.
approved specifications and
were opened on 1V mber 1.
On October 18, 1989, the City Council
authorized advertisement for". bids:;_ :Bids
Bid prices and evaluation res0is
are shown on the attachedsheet
Bid evaluations included comparisons of purchase price as - Wei l as .
estimated five-year supplies and maintenance contract costs." - uppli.es t
and maintenance costs were based on estimated annual volumes of 90,000
and 175,000 copies, respectively, for the Fire and Parks Departments..
Most copiers in the specified capability range come equipped with
250 -sheet main paper trays. With the estimated monthly volume -for he
Parks and Recreation Department in the 14,000 to 15,000 copy range, it
is recommended that the large capacity tray be added to reduce the
number of paper reloads per month from 58 to 8.
A total of $15,000 ($7,500 each machine) has been budgeted. for this
purchase in the 12 -Equipment Fund.
JVV E. Harris
P rchasing Officer
cc: Fire Chief
Director, Parks and Recreation
COPIER BID EVALUATIONS
BIDDER: Business Office
Pitney Bowes
Calif. Copy
Lucas Bus.
Syst., Stockton
Sacramento
Stockton
Syst., Stkn
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EQUIPMENT: Minolta EP -411.00
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P.B. D-230
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Ricoh 5520
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Konica 3290
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Unit
Bid Price:$6,711.92
$6,789.30
$7,499.50
$7,585.15
16tal Price
Both Units: $13,423.84
$13,578.60
$14,999.00
$15,170.30
--ESTIMATED '5 YEARJOTAL-COST
(PURCHASE PRICE
+ SUPPLIES+:MAINTENANCE
SS 1
Fire - Dept'.
-Suppl.ies,
1,913.50'
2,880.60
969,
Maintenance: 5,132.00
6,122.00
5%672.00
5,687:00
Tota, $13,545.01
$14,824.80
$16,052.10
$15241-65
Parks Le t
-------- �Fies:�,. �39050.17
S ppp
3,152.80
4,878.173,754.50,;-
Maintenance: 9,073.00
11,905.00
11,025.-00
!J 315.57 .00
Total*. $18 835.09
$21,847.10
$23$402.67. . -.
$24896. 65
*Total includes:purchase price, supplies9
and, maintenance
for-`a,total purchase price of $14,033.34.
Dated: November 15, 1989
I hereby certify that Resolution No. 89-166 was passed and adopted by
the City Council of the City of Lodi ir a regular meeting held .November _ 150
the following vote:
Ayes: Council Members - Hinchman, Olson, Pinkerton, Reid and
Snider (Mayor)
Noes: Council Members - None
Absent: Council Members - Now
fide j IM Poe /M (0L/
Alice M. Reimche
City Clerk
89-166
P.ES89166,"TY, Tk . 02J
i
RESOLUTION NO. 89-166
A RESOLUTION OF THE LODI CITY COUNCIL
AWAIT:' THE BID FOR R UiASE OF TWO PKTOCCPY NIACHNES AND PAPER TRAY
FOR THE FIRE DEPARTMENT AND PARKS AND RECREATION DEPARTMENT
WHEREAS, in answer to notice duly published in accordance with`law.and
the; order of this City Council, sealed bids were received and publicly opened 'on,
November 1, 1989 at 11:00 a.m. for the bid for the purchase of two photocopiers,
::-one_: each fo► the Fire Department and Parks and Recreation Department, described in
unr4 1 nn (lrtnhc►+ Qf
the specificatio s therefor approved by the City Cb 18, 19,6 9, and
1:
V $, said bids have been compared, checked, and. tabulated' and ' a
g'
report thereof f led with the City Manager as shown on Exhibit A attached hereto, and
VS, the City Manager recammende than`award of the Md for the
Purchase of two photocopy machines, be made to the low bidder, Business Office
;
a Systems 'of. Stockton for Minolta EP -4300 machines,
:x
_... .
NOW_ THEREFORE, BE IT RNID by the City 'Council:of,,.the City of Lodi
tha the: ''award of'- bid for 'two photocopiers be and.' the same is hereby,: awarder 'to
t
Busjness_Office Systems of Stockton for Minoito EP -4300 machine, the low. bidder, 7n
k:
the amount' of 513,423.84; and
jyy4
BE IT FURTHER RESOLVED, that the City Council authorizes the purchase
ftom riBusiness Office Systems. of Stockton, of a large -capacity paper tray: opt,i'on for
the .Parks and Recreation Department photocopier at an incremental cost `of=;$609;50`;
,; s;
for-`a,total purchase price of $14,033.34.
Dated: November 15, 1989
I hereby certify that Resolution No. 89-166 was passed and adopted by
the City Council of the City of Lodi ir a regular meeting held .November _ 150
the following vote:
Ayes: Council Members - Hinchman, Olson, Pinkerton, Reid and
Snider (Mayor)
Noes: Council Members - None
Absent: Council Members - Now
fide j IM Poe /M (0L/
Alice M. Reimche
City Clerk
89-166
P.ES89166,"TY, Tk . 02J