HomeMy WebLinkAboutAgenda Report - November 2, 2011 C-09AGENDA ITEM C40ai
Ah CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Approve Amendment to City Council Protocol Manual Section 5.2 (Commission
Appointments) to Add Language Regarding Removal Process
MEETING DATE: November 2,201 1
PREPARED BY: City Clerk
RECOMMENDEDACTION: Approve amendment to City Council Protocol Manual Section 5.2
(Commission Appointments) to add language regarding removal
process.
BACKGROUND INFORMATION: At the request of the Mayor, this item is being brought forward to
ensure that the City Council Protocol Manual sets forth a complete
and accurate process for both appointments and removals of board,
committee and commission members. At the present time, only an appointment process is in place. The
City Clerk's office is contacted on a regular basis by the City's liaisons to the various boards, committees
and commissions with questions regarding the appointment and removal processes. The language
suggested below outlines both processes.
"5.2 Board. Committee and Commission Appointment and Removal
Appointment
Resolution No. 2003-156, adopted by the Lodi City Council on August 20, 2003, establishes
the policy regarding appointment of persons to membership on a City board, committee,
and commission [hereinafter "Commission"). Commission applicants, with the exception
of the Greater Lodi Area Youth Commission, must be registered voters of San Joaquin
County, and Site Plan and Architectural Review Commission applicants must be registered
voters of the City of Lodi. Pursuantto LMC Section 2.16.010, "Established—Appointment,"
Planning Commission applicants must be registered voters of the City of Lodi. Those
applicants not meeting this requirement will be notified by the City Clerk's Office that their
application does not meet specifications and cannot be considered for appointment.
Applications are to be accepted by the City Clerk for 30 days and shall remain valid and on
file for one year. Exceotion: Full-time and par --time City employees are prohibited from
serving on a commission.
Those seeking appointment to a commission must submit an application to the City Clerks
Office. Those commissioners whose terms have expired must submit a new application
(terms are not automatically renewed), and the City Clerk will notify said Comm issionerswith
a letter and new application form. Following the close of the 30 -day application period,
copies of all applications will be provided to Council Members for informational purposes, as
well as to the appropriate staff liaisons, who will be asked to provide feedback on each
candidate, includingthose seeking reappointment.
APPROVED: c Xj'\
Konradt Bartlam, City Manager
The Mayor shall conduct interviews and submit recommendation(s) for appointment to the
City Clerks Office for placement on the City Council agenda for motion action. Exception:
The Greater Lodi Area Youth Commission may conduct independent interviews of all
applicants, providing the Mayor with a ranking of the top ten, which he/she shall use in
selecting qualified candidates.
Following Council appointment, the successful candidate(s) will be notified by the City
Clerks Office via letter of the appointment and Conflict of Interestfiling obligation. Copies of
the letter and completed application form(s) will be forwarded to the appropriate staff liaison,
who will contact the successful candidate(s) regarding meeting dates and times and
responsibilities.The City Clerks Officewill notifythe unsuccessful candidates of the outcome
and confirm the status of their application (i.e. currently valid; has or about to expire; etc.).
Removal
A person appointed by the Citv Council to a Commission shall continue to serve as a
member thereof except when:
1. The person's term of office expires and a different person has been appointed.
2. The person voluntarilv resigns from the Commission.
3. The person no longer resides and/or is a registered voter within the required
jurisdiction.
4. The person fails to attend three (3) consecutive meetings of the Commission and
does not have prior approval for said absences by wav of a maioritv action of the
Commission.
A maioritv vote of the Citv Council may remove anv member of a Commission for any
reason including, but not limited to, conduct unbecoming a public official, violating
the City's Conflict of Interest Code, failinq to compjy with statutory requirements. or
failinq to attend fiftv percent (50%) of the Commission meetings in a calendar Year.
Conduct unbecoming a public official includes the conduct that any reasonable
commissioner would know is incompatible to public service, would indicate a lack of
fitness to perform the functions of a commissioner or would discredit or cause
embarrassmentto the Citv.
Anv member of the Citv Council may initiate a person's removal from a Commission
by requesting that consideration of the person's removal be placed on the Council's
agenda at a regular or special meeting for discussion and potential action. The City
Clerk shall notifv the person affected of the time and place of the meeting. When the
item is on the Citv Council agenda, the Citv Council may, by maioritv vote. remove the
person from a Commission."
It is therefore recommended that the City Council approve the above -referenced amendment to Section
5.2 of the Protocol Manual setting forth a complete process for both appointments and removals.
FISCAL IMPACT: Not applicable.
FUNDING AVAILABLE: Not applicable.
Randi o
City Clerk