HomeMy WebLinkAboutAgenda Report - November 2, 2011 C-06AGENDA ITEM
•b
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Approving the Purchase of Padmount Transformers from HEES
Enterprises, Inc., of Astoria, Oregon and CG Power Systems USA, Inc. of
Washington, Missouri ($82,419.06)
MEETING DATE: November2,2011
PREPARED BY: Electric Utility Director
RECOMMENDEDACTION: Adopt a resolution approving the purchase of padmount
transformers from HESS Enterprises, Inc.,, of Astoria, Oregon, and
CG Power Systems USA Inc., of Washington, Missouri ($82;419.06).
BACKGROUND INFORMATION: On August 17, 2011, the City Council authorized the Electric Utility
Department (EU D) to advertise forbids as necessaryto meet the
EUD's needs for padmount transformers through the fiscal year.
On September 14, 2011, bids were opened with four suppliers submitting proposals, two of which were
deemed responsive. Life -cycle costs (total purchase price plus cost of operation based on estimated
power loss during the projected life of the transformer) were evaluated as shown on the attached table of
Exhibit A. HEES Enterprises, Inc., of Astoria, Ore., and CG Power Systems USA Inc., Washington, Mo.
submitted responsive bids with the lowest life -cycle costs as shown below.
5 each 75kVA, 1 -Phase 240/120V Pad HEES Enterprises, Inc. $11,464.60
2 each 225kVA, 3 -Phase, 480/277V Pad CG Power $13,057.15
3 each 1500kVA, 3 -Phase, 480/277V Pad CG Power $57,897.31
FISCAL IMPACT: Procurement cost is $82,419.06. Total life -cycle $158,360.31
FUNDING: Included in FY 2011/12 Budget Account No. 160.1496 Electric Inventory
Jordan Ayers
Deputy City Manager/Internal Services Director
Ozabe hirkley,
Electric Utility Director
PREPARED BY: Weldat Haile P.E., Senior Power Engineer
EAKNVH/Ist
radt Bartlam, City Manager
RESOLUTION NO. 2011-169
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
THE PURCHASE OF PADMOUNT TRANSFORMERS FROM
HEES ENTERPRISES, INC., OF ASTORIA, OREGON, AND CG
POWER SYSTEMS USA INC., OF WASHINGTON, MISSOURI
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on September 14, 2011, at
11:00 a.m. for the purchase of padmount transformers for the Electric Utility Department,
described in the specifications therefore approved by the City Council on August 17,2011; and
WHEREAS, said bids have been compared as to life -cycle costs, checked, and
tabulated and a report thereof filed with the City Manager as shown on ExhibitA attached; and
WHEREAS, the bids meeting the City's specification with the lowest estimated life -cycle
costs are shown below:
5 each 75kVA, 240/120V I -Phase Pad HEES Enterprises, Inc. $11,464.60
2 each 225kVA, 480/227V 3 -Phase Pad CG Power System $13,057.15
3 each 1500kVA, 480/277V 3 -Phase Pad CG Power System $57,897.31
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the purchase of pad mount transformers as shown above in the amount of $82,419.06.
Dated: November 2, 2011
------------------------------------------------------------------------
------------------------------------------------------------------------
hereby certify that Resolution No. 2011-169 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November2, 2011, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, Nakanishi, and
MayorJohnson
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS— NonKNH�L
City Clerk
KIIA I -R]
EXHIBIT A. - PAD MOUNTED TRANSFORMER BID EVALUATION October 19, 2011
Transformer Bid Evaluation
Bid
Opening: ISeptember 14, 2011
Padmount
Tax (factor):
1.0775
Primary
Windings: Three -Phase, 12000 Volt, 60Hz, Delta Connected
No Load Loss $/watt:
3.75
Single -Phase, 12000 Grd.
e/6930 Volt, 60Hz
For 10/19/2011 Council Meeting
Load Loss $/watt:
1.25
Bid Item 1: 75 kVA, 240/120 Volt, Single Phase Pad
Number of units:
5
65
>1.8
Vendor
Unit
Extended
Price
No Load
Load
No Load
Load
Cost of
Life Cycle
Delivery
Height
Impedance
Price $
Price $
w/tax $
Loss (watts).oss (wafts
Loss value
Loss value
Losses $
Cost $
(weeks)
(inches)
HD Supply Utilities
Pacific Utilities ABB, Inc.
Hees Enterprises Inc. Ermco Transformers
2,387.00
2,440.00
2,128.00
11,935.00
12,200.00
10,640.00
12,859.96
13,145.50
11,464.60
116
125
135
731
636
686
2,175.00
2,343.75
2,531.25 1
4,568.75
3,975.00
4,287.50
6,743.75
6,318.75
6,818.75
19,603.71
19,464.25
18,283.35
20-22
9-11
B-10
24
32
28
2.140
1.980
2.000
CG Power System
no quote
Bid Item 2: 225kVA, 480/277 Volt, Three Phase Pad,
Number of units:
2
65
>3.5
Vendor
Unit
Price $
Extended
Price $
Price
w/tax $
No Load Load
oss (watts oss (watt
No Load
Loss value
Load
Loss value
Cost of
Losses $
Life C cle
Cost $
Delivery
(weeks)
Height
inches)
im edance
HD Supply Utilities
Pacific Utilities ABB, Inc.
Hees Enterprises Inc. Ermco Transformers
CG Power System
7,832.00
7,750.00
7,089.00
6,059.00
15,664.00
15,500.00
14,178.00
12,118.00
16,877.96
16,701.25
15,276.80
13,057.15
431
352
434
487
1997
1791
1626
1,822
3,232.50
2,640.00
3,255.00
3,652.50
4,992.50
4,477.50
4,065.00
4,555.00
8,225.00
7,117.50
7,320.00
8,207.50
25,102.96
23,818.75
22,596.80
21,264.65
10-12
9-11
8-10
8-10
49
52
4.340
3.890
1 4.700
3.560
Bid Item 3: 1500 kVA, 4801277 Volt, Three Phase Pad,
Number of units:
3
90 >5.3
Vendor
Unit
Price $
d
E69,375.00
i74,751.56
No Load Load
oss (watts oss (watt
No Load
Loss value
Load
Loss value
Cost of
Losses $
Life Cycle
Cost $
Delivery
(weeks)
Height
(inches)
Impedance
%
HD Supply Utilities
Pacific Utilities ABB, Inc.
Hees Enterprises Inc. Ermco Transformers
CG Power System
23,125.00
20,575.00
21,229.00
17,911.00
61,725.00
63,687.00
53,733.00
66,508.69
68,622.74
57,897.31
1938
1434
1599
1633
9785
10107
10102
11345
21,802.50
16,132.50
17,988.75
18,371.25
36,693.75
37,901.25
37,882.50
42,543.75
58,496.25
54,033.75
55,871.25
60,915.00
133,247.81
120,542.44
124,493.99
118,812.31
13-15
8-10
8-10
8-10
63
74
5.700
6.260
5.8
5.750
Bid Item
Lowest Total Price
Total LCC
Hees Enterprises Inc. (Ermco Transformers)
CG Power System USA Inc.
CG Power System USA Inc.
1
2
3
11,464.60
13,057.15
57,897.31
82,419.06
18,283.35
21,264.65
118,812.31
158,360.31
BSU Account No.
160.1496
Prepared by: Weldat Haile P.E.
Senior Power Enginner
11-02-11 WH Award Padmount Transfor ers - Attach.xls
1