HomeMy WebLinkAboutAgenda Report - October 19, 2011 C-10AGENDA ITEM C. 0
CITY OF LODI
COUNCIL COMMUNICATION
Im
AGENDA TITLE: Adopt Resolution Authorizing City Managerto Execute Contract Change Order with
West Coast Arborists, Inc., of Anaheim, for Tree Trimming Services ($30,000)
MEETING DATE: October 19, 2011
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Managerto execute contract
change order with West Coast Arborists, Inc., of Anaheim, for tree
trimming services in the amount of $30,000.
BACKGROUND INFORMATION: This project provides for structural pruning, maintenance trimming,
emergency calls and tree removals of City trees at various locations
for Fiscal Year 2011/12. The objective of this contract is to improve
the health of our urban forest and reduce costs associated with the effort. The current contract with
West CoastArborists, approved by Council June 15, 2011, differed from prior contractsthat were
previously based on grid pruning. Because of this change, the scope of work did not include the breadth
of work needed to maintain the City's urban forest.
To continue performing necessary pruning and tree removals, a change order is being requested totaling
$30,000. This will increase the annual contract price to $57,525. This change order would include
$25,000 to ensure that necessarytree maintenance is completed prior to the upcoming storm season and
that enough money remains in the contract for emergency tree work on City streets. Additionally, this
change order would include $5,000 for the Parks Division to utilize for maintenance (tree pruning and tree
removal services) of trees within City parks. These services are not currently under contract for the
Parks Division.
FISCAL IMPACT: Regulartree maintenance will reduce claims against the City resulting from
falling trees and/or limbs upon private property.
FUNDING AVAILABLE: Streets and Drainage operating account (3215036): $25,000
Parks and Recreation operating account (347312): $5,000
Jordan Ayers
Deputy City Manager/Internal Services Director
J40 azi,
F. Wally Sa6661ii
Public Works Director
Prepared by Kathryn E. Garcia, Compliance Engineer
FWS/KMG/myn
cc: Deputy Public Works Director— Utilities
Compliance Engineer
APPROVED:
Bartlam,
K:\W P\CO U N C I L\2011 \WestCoastArbo ristC C01.doc
Manager
10/5/2011
RESOLUTION NO. 2011-161
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING CITY MANAGER TO EXECUTE CONTRACT
CHANGE ORDER FOR TREE TRIMMING SERVICES
WHEREAS, on June 15, 2011, City Council awarded a contract for tree trimming
services for Fiscal Year 2011 /12to West Coast Arborists, Inc., of Anaheim; and
WHEREAS, the current contract does not include the breadth of work needed to
maintain the City's urban forest and to continue performing necessary pruning and tree
removals; and
WHEREAS, the change order includes $25,000 to ensure that necessary tree
maintenance is completed prior to the upcoming storm season and that funds are
available for emergency tree work on City streets and $5,000 for the Parks Division to
utilize for maintenance (tree pruning and tree removal services) of trees within City
parks; and
WHEREAS, staff recommends approving a change order in the amount of
$30,000, for a contract total of $57,525.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve a contract change order with West Coast Arborists, Inc., of Anaheim, California,
for tree trimming services, in the amount of $30,000; and
BE IT FURTHER RESOLVED that the City Council does hereby authorize the
City Managerto execute the contract change order.
Dated: October 19, 2011
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hereby certify that Resolution No. 2011-161 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held October 19, 2011, by the
following vote:
AYES: COUNCIL MEMBERS — Hansen, Katzakian, Mounce, Nakanishi,
and Mayor Johnson
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None /�
ABSTAIN: COUNCIL MEMBERS — Noney /
NDI HL
City Clerk
2011-161