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HomeMy WebLinkAboutAgenda Report - October 18, 1989 (57)COUNCIL COMMUNICATION TO : THE CITY COUNCIL COUNC i i M? C_ "w FROM: THE CITY MANAGER'S OFFICE October 18, 1989 SUBJECT: SPECIFICATIONS AND ADVERTISEMENT FOR THE PURCHASE OF COPY MACHINES FOR FIRE AND RECREATION DCPARTMENTS RECOMMENDED ACTION: That the City Council approve specifications and authorize advertisement for bids for two copiers, one for the Fire Department and one for the Recreation Department. Deadline for proposals is Wednesday, November 1, 1989. BACKGROUND INFORMATION: The Xerox 4003 copier currently used by the Fire Department is nearly 20 years old, and annual maintenance costs approach $2,000. Purchase of a new machine would increase staff efficiency and save nearly $700 per year in maintenance costs. The Xerox 1035 copier used by the Recreation and Parks Departments is five years old, but is designed for volume under 5,000 copies per month. Actual use over the past 14 months has averaged 13,090 copies per month, resulting in early fatigue of the equipment. Evaluation of the bids will consider estimated total cost of operation (purchase price, supplies and maintenance costs) over a five-year peri od. Funding for the purchase of two copiers has been included in the 1989/90 equipment budget, Fire Department and Recreation Department. A4 0 1 E. Harris Wchasing Officer cc: Fire Chief Park & Recreation Director COPIER SPECIFICATIONS CITY OF LODI OCTOBER, 1989 MONTHLY VOLUME CAPABILITY 25,000 COPIES PER MINUTE (MINIMUM) 28 MAIN PAPER TRAY CAPACITY (MINIMUM) 250 8-1/2 X 14 TRAY CAPACITY (MINIMUM) 250 AUTO DUPLEX (50 -SHEET CAPACITY) AUTOMATIC DOCUMENT FEED (5.5 X 8.5 TO 11 X 17) 20- BIN SORTER REDUCTION/ENLARGEMENT TONER - CARTRIDGE LOAD 115 -VOLT OPERATION UNIT MUST BE NEW (UNDER 500 COPIES), BE MANUFACTURER'S MOST CURRENT MODEL, STANDARD IN ALL RESPECTS, BE FULLY ASSEMBLED AND READY TO USE, AND BE COVERED BY MANUFACTURER'S STANDARD WARRANTY. MANUFACTURER AND MGDEL MUST BE LISTED ON STATE OF CALIFORNIA CFFICE COPIERS ACCEPTAELE GRANDS LIST DATED JANUARY 18, 1389, OR LATEST REVISION THEREOF. SELLER MUST SHOW EXISTENCE OF A SERVICE FACIL.J"Y WITHIN ONE HOUR OF LODI.