HomeMy WebLinkAboutAgenda Report - October 18, 1989 (57)COUNCIL COMMUNICATION
TO : THE CITY COUNCIL COUNC i i M? C_ "w
FROM: THE CITY MANAGER'S OFFICE October 18, 1989
SUBJECT: SPECIFICATIONS AND ADVERTISEMENT FOR THE PURCHASE OF COPY MACHINES
FOR FIRE AND RECREATION DCPARTMENTS
RECOMMENDED ACTION: That the City Council approve specifications and
authorize advertisement for bids for two copiers, one for the Fire
Department and one for the Recreation Department.
Deadline for proposals is Wednesday, November 1, 1989.
BACKGROUND INFORMATION: The Xerox 4003 copier currently used by the
Fire Department is nearly 20 years old, and annual maintenance costs
approach $2,000. Purchase of a new machine would increase staff
efficiency and save nearly $700 per year in maintenance costs.
The Xerox 1035 copier used by the Recreation and Parks Departments is
five years old, but is designed for volume under 5,000 copies per
month. Actual use over the past 14 months has averaged 13,090 copies
per month, resulting in early fatigue of the equipment.
Evaluation of the bids will consider estimated total cost of operation
(purchase price, supplies and maintenance costs) over a five-year
peri od.
Funding for the purchase of two copiers has been included in the
1989/90 equipment budget, Fire Department and Recreation Department.
A4
0 1 E. Harris
Wchasing Officer
cc: Fire Chief
Park & Recreation Director
COPIER SPECIFICATIONS
CITY OF LODI
OCTOBER, 1989
MONTHLY VOLUME CAPABILITY 25,000
COPIES PER MINUTE (MINIMUM) 28
MAIN PAPER TRAY CAPACITY (MINIMUM) 250
8-1/2 X 14 TRAY CAPACITY (MINIMUM) 250
AUTO DUPLEX (50 -SHEET CAPACITY)
AUTOMATIC DOCUMENT FEED (5.5 X 8.5 TO 11 X 17)
20- BIN SORTER
REDUCTION/ENLARGEMENT
TONER - CARTRIDGE LOAD
115 -VOLT OPERATION
UNIT MUST BE NEW (UNDER 500 COPIES), BE MANUFACTURER'S MOST CURRENT
MODEL, STANDARD IN ALL RESPECTS, BE FULLY ASSEMBLED AND READY TO USE,
AND BE COVERED BY MANUFACTURER'S STANDARD WARRANTY.
MANUFACTURER AND MGDEL MUST BE LISTED ON STATE OF CALIFORNIA CFFICE
COPIERS ACCEPTAELE GRANDS LIST DATED JANUARY 18, 1389, OR LATEST
REVISION THEREOF.
SELLER MUST SHOW EXISTENCE OF A SERVICE FACIL.J"Y WITHIN ONE HOUR OF
LODI.