HomeMy WebLinkAboutAgenda Report - October 3, 2012 C-09AGENDA ITEM Copol
CITY OF LODI
COUNCIL COMMUNICATION
FM
AGENDA TITLE: Adopt Resolution Authorizing City Managerto Execute Contract for Ham Lane and
Harney Lane Traffic Signal and Lighting Project with Steiny and Company, Inc., of
Vallejo ($223,223)
MEETING DATE: October 3,2012
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute contract for
Ham Lane and Harney Lane traffic signal and lighting project with
Steiny and Company, Inc., of Vallejo, in the amount of $223,223.
BACKGROUND INFORMATION: On June 20,2012, Council authorized the City Manager to execute a
contract with Y&C Transportation Consultants, Inc., for design of the
Ham Lane and Harney Lane traffic signal and lighting project. This
intersection ranked first on the City's Signal Priority List.
The Ham Lane and Harney Lane traffic signal and lighting project includes the construction of interim traffic
signal and lighting improvements at the Ham Lane and Harney Lane intersection. Ultimate signal
improvementswill be constructed as development occurs to the south of Harney Lane. The proposed interim
signal improvementswill provide a level of service (LOS) of no less than LOS D through 2023. The City's
minimum LOS criteria is LOS E.
Plans and specifications for this project were approved on August 15, 2012. The City received the
following four bids for this project on September 19, 2012. The lowest responsive bidder, Steiny and
Company, Inc., has signed the required Local Hire forms and agreed to attempt to employ local hires in
their workforce and the workforce of their subcontractor(s). The company will hire through the local union
hall and therefore declined to advertise in a general circulation newspaper.
Bidder
Location
Bid
Engineer's Estimate
$
228,910
Steiny and Company
Vallejo
$
223,223
Bockmon &Woody
Stockton
$
227,800
Pacific Excavation
Elk Grove
$
241,250
Ray's Electric
Oakland
$
253,500
FISCAL IMPACT: Construction of the projectwill slightly increase traffic signal maintenance
costs but will reduce the City's liability exposure by improving traffic safety.
APPROVED:
Bartlam, City Manager
K:\WP\PROJECTS\SIGNALS\Ham_Harney 2012\CAwardConstructionContract.doc 9/19/2012
Adopt Resolution Authorizing City Managerto Execute Contract for Ham Lane and Harney Lane Traffic
Signal and Lighting Project with Steiny and Company, Inc., of Vallejo ($223,223)
October 3, 2012
Page 2
FUNDING AVAILABLE: This project is budgeted in the FY12/13 budget. Funding is available from
the following funds:
Transportation Development Act (329006) $110,000
Regional Transportation Impact Fee (338006) $100,000
Streets impact Fees (332006) $100,000
Jordan Ayers
Deputy City Manager/Internal Seryces Director
F. Wally Sindelin
Public Works Director
Prepared by Charles E. Swimley, Jr., City Engineer/Deputy PublicWorks Director
FWS/CES/pmf
cc: Deputy Public Works Director— Utilities
K:\WP\PROJECTS\SIGNALS\Ham_Harney 2012\CAwardConstructionContract.doc 9/19/2012
HAM LANE AND HARNEY LANE
TRAFFIC SIGNAL AND LIGHTING PROJECT CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and STEINY AND COMPANY, INC., herein referred to as the
"Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE I I I - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
K:\WP\PROJECTS\SIGNALS\Ham_Harney 2012\Contract.doc I 09/19/12
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
The work consist of traffic signal and lighting improvements at the Ham Lane and Harney Lane
intersection including the purchase and installation of traffic signal equipment, modifying
signage and striping, installing metal beam guard railing and all other incidental and related
work as shown on the plans and specification for "Ham Lane and Harney Lane Traffic Signal
and Lighting Project".
CONTRACT ITEMS
ITEM
EST'D.
NO.
DESCRIPTION
UNIT
QTY
UNIT PRICE
TOTAL PRICE
1.
Mobilization
LS
1
$ 4,000.00
$
4,000.00
2.
Traffic Control
LS
1
$ 9,000.00
$
9,000.00
3.
Metal Beam Guard Rail with
Wooden Posts
LF
140
$ 65.00
$
9,100.00
4.
Signage and Striping
LS
1
$ 7,000.00
$
7,000.00
5.
Signal and Lighting
LS
1
$194,123.00
$
194,123.00
TOTAL $ 223,223.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
K:\WP\PROJECTS\SIGNALS\Ham_Harney 2012\Contract.doc 2 09119/12
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 120 CALENDAR DAYS.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
By:
Konradt Bartlam
City Manager
By: Date:
Title
Attest
City Clerk
(CORPORATE SEAL) Approved As To Form
D. Stephen Schwabauer
City Attorney ro��
K:\WP\PROJECTS\SIGNALS\Ham_Harney 2012\Contract.doc 3 09/19/12
RESOLUTION NO. 2012-155
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
CONTRACT AND AUTHORIZING THE CITY MANAGER TO
EXECUTE CONTRACT FOR HAM LANE AND HARNEY LANE
TRAFFIC SIGNAL AND LIGHTING PROJECT
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on September 19, 2012, at
11:00 a.m., for the Ham Lane and Harney Lane Traffic Signal and Lighting Project, described in
the plans and specifications therefore approved by the City Council on August 15, 2012; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder
Bid
Steiny and Company
$
223,223
Bockmon & Woody
$
227,800
Pacific Excavation
$
241,250
Ray's Electric
$
253,500
WHEREAS, staff recommends awarding the contract for the Ham Lane and Harney
Lane Traffic Signal and Lighting Project to the low bidder, Steiny and Company, of Vallejo,
California, in the amount of $223,223.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the Ham Lane and Harney Lane Traffic Signal and Lighting Project to the low
bidder, Steiny and Company, of Vallejo, California, in the amount of $223,223; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract.
Dated: October 3, 2012
Trrrr��r-rm-mm���s sss: c::: ::::::::::T:::::
hereby certify that Resolution No. 2012-155 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held October 3, 2012, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Nakanishi, and
Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None 1--7
�JOHL
City Clerk
2012-155