HomeMy WebLinkAboutAgenda Report - October 3, 2012 C-05AGENDA ITEM CO**!5
4% CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Approving Purchase of Service Vehicle for Surface Water
Treatment Plant Electricianfrom Sanborn Chevrolet, Inc., of Lodi, and
Appropriating Funds ($37,175)
MEETING DATE: October 3,2012
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution approving purchase of service vehicle for surface
water treatment plant electrician from Sanborn Chevrolet, Inc., of
Lodi, and appropriating funds in the amount of $37,175.
BACKGROUND INFORMATION: The new surface water treatment plant (SWTP) staffing plan
includes hiring a Public Works electrician for electrical maintenance
requirements at the SWTP. This position will work at the SWTP
approximately 50 percent of the time and rotate among the Public Works facilities, servicing traffic
signals, wells, pump stations, and the White Slough wastewater plant. The nature of this works requires
that each electrician have a fully -equipped service truck that can respond as necessary where needed.
Per Lodi Municipal Code Section 3.20.070, Bidding, the bidding process may be dispensed when the
City Council determines that the purchase or method of purchase is in the best interest of the City.
Sanborn Chevrolet will provide a 2013 Chevrolet Model LS3500 truck by honoring the price in
Purchase Order 20902-000 OP, previously awarded to purchase the same model truck in 2011 by formal
bid. Staff recommends the purchase of a 2013 Chevrolet Model LS3500 truck from Sanborn Chevrolet
and appropriation of funds.
FISCAL IMPACT: Capital Equipmentfunds are available.
FUNDING AVAILABLE: Requested Appropriation:
Water Capital Equipment Fund (1811201) $18,587.50
Wastewater Capital Equipment Fund (1711201) $18,587.50
$37,175.00
o n Ayers
Deputy City Manager/Internal Services Director
A'a U,-/ -ja '4d__aL--
F. Wally S ndelin
Public Works Director
Prepared by Larry Parlin, Deputy PublicWorks Director— Utilities
cc: Fleet Services Supervisor
APPROVED:
N-Ronradt Bartlam, City Manager
KAMCOUNCIU2012Sectrican Truck.doc 9/17/2012
1. AA#
2. JV#
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Purchase of vehicle for the Surface Water Treatment Plant Electrician.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: . Res No: -- Attach copy of resolution to this form.
� Department Head Signature:
■ nxrxri a #_ ? kt `?' T "` '' ma; "
. £'zrssr
Deputy• Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
7-M fi
Internal Services Dept. - Budget Division
3. FROM:
Rebecca Areida-yadav 15. DATE: 0911812012
4. DEPARTMENT/DIVISION: PublicWorks
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Purchase of vehicle for the Surface Water Treatment Plant Electrician.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: . Res No: -- Attach copy of resolution to this form.
� Department Head Signature:
■ nxrxri a #_ ? kt `?' T "` '' ma; "
. £'zrssr
Deputy• Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
FUND#
BUS. UNIT#
ACCOUNT#
ACCOUNTTITLE
AMOUNT
A.
181
3205
Fund Balance
18 587.50
SOURCE OF
171
3205
Fund Balance
18 587.50
FINANCING
B.
181
1811201
7851
Capital Equipment
18 587.50
USE OF
FINANCING
171
1711201
7851
Capital Equipment
18 587.50
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Purchase of vehicle for the Surface Water Treatment Plant Electrician.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: . Res No: -- Attach copy of resolution to this form.
� Department Head Signature:
■ nxrxri a #_ ? kt `?' T "` '' ma; "
. £'zrssr
Deputy• Date
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
RESOLUTION NO. 2012-152
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING PURCHASE OF SERVICE VEHICLE FOR
SURFACE WATER TREATMENT PLANT ELECTRICIAN
AND FURTHER APPROPRIATING FUNDS
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WHEREAS, the new surface water treatment plant (SWTP) staffing plan includes
hiring a Public Works electrician for electrical maintenance requirements at the SWTP.
This position will work at the SWTP approximately 50 percent of the time and rotate
among the Public Works facilities, servicing traffic signals, wells, pump stations, and the
White Slough wastewater plant. The nature of this works requires that each electrician
have a fully -equipped service truck that can respond as necessarywhere needed; and
WHEREAS, Sanborn Chevrolet, Inc., of Lodi, will provide a 2013 Chevrolet
Model LS3500 truck by honoring the price in Purchase Order 20902-000 OP, previously
awarded to purchasethe same model truck in 2011 by formal bid; and
WHEREAS, per Lodi Municipal Code Section 3.20.070, Bidding, the bidding
process may be dispensed when the City Council determines that the purchase or
method of purchase is in the best interest of the City; and
WHEREAS, staff recommends the purchase of the 2013 Chevrolet Model
LS3500 truck and appropriation of funds.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the purchase of a 2013 Chevrolet Model LS3500 truck from Sanborn Chevrolet,
Inc., of Lodi, California, in the amount of $37,175; and
BE IT FURTHER RESOLVED that funds in the amount of $37,175 be
appropriated for this purchase from the Water Capital Equipment Fund and the
Wastewater Capital Equipment Fund.
Dated: October 3, 2012
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I hereby certify that Resolution No. 2012-152 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held October 3, 2012, by the
following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Nakanishi,
and Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS— None
RA JOHL
City Clerk
2012-152