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HomeMy WebLinkAboutAgenda Report - August 16, 1989 (78)`u)UNCIL COMMUNICATION TO THE CITY COUNCIL DATE NO. FROM: THE CITY MANAGER'S OFFICE August 16, 1989 SUBJECT: Bid acceptance for hard disc stcrage device for Police lxe-nartment carputer In preparation of expanding the hard disc storage capacity of the Police Department Computer, a formal bid process was initiated. A newspaper ad was taken out and applications were sent to interested parties. The bids w i l l be opened on Monday, Aucust 14 and it is requested that the Counc i I authorize the purchase of a hard disc S orage unit from the lowest bidder. Respectfully submitted, Captain Larry D. Hansen Pat-,:--! +' i v i s i on Commander RESOLUTION NO. 89-96 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE BID FOR HARD DISC STORAGE DEVKE FOR POLICE DEPARTMENT COMPUTER WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on August 14, 1989 at 11:00 a.m. for the bid for Hard Disc Storage Device For Police Department Computer, described in the specifications therefor approved by the City Council on ', : 19, 1989; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as follows: Bidder Amount ----------------------------------------------- ------------ XL/Systems Support inc. $45,580.00 $41,000.80 WHEREAS, the City Manager recommends that award of the bid for Hard Disc Storage Device For Police Department Computer, be made to the low bidder, XL/Systems Support, Inc. in the amount of $41,000.80; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lodi that award of bid for Hard Disc Storage Device For Police Department Computer be and the same is hereby awarded to XL/Systems Support, Inc., the low bidder, in the amount o f $41,000.80 Dated: August 16, :q89 I hereby certify tr,at Resolution No. 89-96 was passed and adopted by the City Council of the City of Lodi in a regular meeting held August 16, 1989 by the following vote: Ayes: Council Members - Hinchman, Olson, Pinkerton, Reid and Snider (Mayor) Noes: Council Members - None Absent: Council Members - None Ld �- 0&'t -j Alice M. ReiJmche City Clerk 89-96 International Business Machines Corporation August 11, 1989 Mr. Joel Harris City of Lodi 221 West Pine Street Lodi, CA 95241-1910 SUBJECT= IBM's Bid Response Addendum 81 March Lane Stockton. CA 95207 REFEREtICE= Notice inviting bid to furnish and install D2K to C2M upgrade for IBM System/36. Dear Joel: Thank you for the opportunity to bid on the City of Lodi S/36 upgrade. Please be aware that our prices include complete installation, a 3 month full parts and labor warranty and continuing IBM System Engineering support. Please allow 2 hours to install the upgrade and be aware backups_rmast be done prior to installation. If you have any questions regarding ISM's response, please contact Wendy Kurihara at 476-2564. Thank you. Sinc _ Iy , Wendy M. Kurihara Marketing Representative /plm J1 C Marketing Manager 8-11-89 PROPOSAL ONE (1) D2K TO DZM ID?5/36 no HARD DISK STORAGE UPGRADE FROM 716MB TO 1.4GB, DELIVERED . . . . . . . . . . . . . . . . . . 43,000.00 6%. CALIFORNIA SALES TAX . . . . . . . . . . INSTALLATION . . . . . . . . . . . . . . . . . —0— TOTAL AMOUNT OF BID . . . . . . . . . . . . . S_45,580.00 TERMS: See attached "Terms 6 Conditions" document. ESTIMATED DATE OF DELIVERY AND INSTALLATION: * DAYS AFTER .RECEIPT OF ORDER. SERVICE CENTER LOCATION: 81 West March Lane Stockton, CA 95207 GUARANTEED RESPONSE TIME: ** HOURS. * The current delivery schedule for the S/36 hardware upgrade for the City of Lodi is currently at Mid—November. This may improve. A firm delivery -'ate will be quoted upon receipt of a purchase order. See attached "Service Provisions" document. P-2 It is understood and agreed that if this Proposal is accepted, the price quoted above is inclusive of sales or use taxes, or similar tax now imposed by Federal, State, or other governmental agency upon the material spccified. The undersigned has checked carefully all the above figures and understands that the City and its officers and employees will not be responsible for any errors or omissions on the part of the undersigned in completing this bid. The undersigned, as bidder, hereby declares that the only persons or firms interested in the proposal as principal or principals is or are named herein and that no persons or firms other than herein mentioned have any interest in this proposal, that his proposal is made without connection with any other person, company or parties milking a bid or proposal; and that it is in all respects fair and in good faith, without collusion or fraud. This bid may be withdrawn by the written request of an authorized representative of the bidding company at any time prior to the scheduled time for the opening of bids or prior to any authorized postponement thereof. The undersigned hereby designates as his office to which such notice c,P acceptance may be mailed or delivered: 11,11M o f Company. IBM Corporation Address 81 West March Lane City, State, Zip Stockton, Ci 95207 Phone No. 209 476-2543 Authorized Signature Title Marketing Manager Dated 8-11-E9 P-3 8-11-80 SERVICE PROVISIONS IBM has a service location located locally in Stockton, CA at 81 West Harch Lane. warranty/Maintenance coverage is available 24 hours/clay 7 days/week, Our objective is to call our customer within one hour from receipt of a service call and to be on-site within two hours. Service calls are placed through a central 800 number. In Stockton, v�e have 10 technicians with an average of 23 years of IBH experience and we maintain an availability of 80%. That is, 8 of 10 persons are on call at all times. IBN also retains a supply of commonly used parts here in Stockton. In the event of an emergency, parts are airborned or trucked from our San Hateo, CA parts center. 8-11-89 TERMS AND CONDITIONS The terms and conditions of IBM's current Purchase Agreement apply to this proposal. The recommendations for equipment, programs and services contained in this proposai are estimates based on the data you have furnished us on our observations. While vve believe our estimates to be sound, the degree of success with which equipment, programs and services can be applied to data processing i s dependent on many factors, many of which are not under IBM's control. Therefore, our estimates as to the results to be obtained must not be regarded as express or implied warranties. Successful application, operation, and management of IBM products and services are the responsibility of the user. Examples of these responsibilities are: confirming the validity of the proposed equipment and programs; developing appropriate �ystems procedures; incorporating protective measures to safe- guard the data from unauthorized modification, destruction or disclosure; incorporate in the application design sufficient checkpoints, balances and controls necessary to satisfy accuracy, restart and audit requirements; establishing adequate backup contingency plans; preparing adequate documen- tation; and providing qualified personnel to obtain the desired results. IBM's responsibilities are set forth in the various IEM agreements executed, or to be executed, by both parties. In no event shall IBM have any liability for.consequenti al damages. This proposal shall expire three months from its date unless extended by IBM in writing. The prices stated are for information only and are subject to change. Applicable taxes are not shown. Purchase of IBIS machines will be by agreement subsequently signed by the purchaser and IBM, with the prices governed by the price protection provisions therein. Lease or rental of IBM machines will be by agreement signed by the Customer and IBM either prior to cr subsequent to this date. Im �:209=ftMM s - 8-11-89 international Business Machines Corporation U.S. MarktUng and Services Group. 900 King Street. Rye Brook. New York 10573 Information Bulletin for Customers Document of Understanding Customer Respenslbliity Specifically. it is the customer's responsibility to • Determine the economic justification for the proposed use of IBM equipment and validate any data concerning economic justification prepared by IBM,. • Validate application plans proposed by IBM, including equipment configurations. systems design, procedures and forms. • Incorporate in the application, design and operational procedures, sufficient check points, balances. and controls nec- essary to satisfy accuracy, restart. and audit requirements. • Establish any protective measures that may be appropriate to safeguard the privacy of data or meet security require- ments. • Determine that the appropriale personnel are adequately trained in the operation and use of the equipment. • Select the programming to be used and/or determine the utility of any available pre -written programs. • Write and test the necessary programs, or make and test modifications to programs obtained from IBM or other sources. • Prepare adequate documentation of the programs and operating procedures. • Establish adequate back-up plans based on alternate procedures and/or partial on-site duplication of critical machines and/or off-site reciprocai arrangements for equipment with appropriate specifications. This includes back-up procedures for programs. control language and data files. • Provide a suitable environment for installation of machines, as specified by IBM. • follow the Customer Set-up (CSU) and checkout procedures prior to initial use of CSU machines or when they are re- located. Selected IEM machines are designed to be set up and relocated by the customer. The complelc set-up process consists of two steps: physical set-up and checkout. Once the machines are uripacked and placed in position. persons capable of operating the machines should be able to :tet them up and check them out. Tools are not required. IBM will inform the customer as to which machines are designated as Custonter Set -Up (CSU). Instructions describing the process will be provided for each CSU machine. If the Customer requests that an IBM service representative perform the cuslomer's set-up and checkout responsibilities, service will be provided at IBM's then applicable hourly service rates and minimum charges. When an IBM lease or rental CSU machine is.disconlinued, the customer will disconnect, pack and move the machine to their shipping deck. The normal writlen notice of discontinuance is required. • install the initial and updated release of IBM programming. installation assistance -may be provided to the customer at the applicable hourly service rates and minimum charges. • Create master files; design forms, logs, and journals, and provide for data entry. • Operate the equipment • Abide by any End User Certification applicah!e to mFdrhlnL s purchased directly from IBM. Third -Party Contracting Responsibilities hi the event that a customer elects In have any ofits responsibilities discharged by a third party, it will be the customer's responsibility to evaluate. select. and negotiate acceptable term:, of agreement with the non -113M firms or individuals. IBM is not a party to such arrangements and therelore cannot in any way be responsible for the results achieved or the schedule of completion. IBM does not make any ::arran!y, express or implied, as to the quality, completeness. or fitness for the pur- poses intended of the services or products obtained from third parties The customer's contractual relationship with IBM is indeperident of and unaffected by any relationship the customer May Choose to establish with a third party. Page 1 of 2 G 13 01?R 02 JWM 050; 1;r83 IBM does not assume responsibility ny damages. including but not limited to co, quential damages, the Customer may suffer which result from the customer's failure to assume its responsibilities or which result from acts or omissions of non -IBM firms or individuals. !BM Responsibilities Specifically. 1t is 1BM's responsibility to • Provide the IBM equipment and programs ordered from IBM. • Provide guidance in the use of IBM's equipment and related IBM products, systems and applications planning. and testing. • Provide guidance in the physical installation planning for site preparation. • Make available the necessary education for your personnel. IBM has established classes and self study courses for the executives as well as the operator and installation supervisor. • Make available services for the purpose of maintaining your IBM machines, so long as these services are generally available. • Make available Program Service for those products for which such service is specified as available in the Supplement to Agreement for IBM Licensed Programs. subject to availability of resources. Note: Some of the above services arc available m a fee basis. Page 2 of 2 c 1J0 01?A 02 1U/m 050; I2/?2 P R O P O S A L ONE (1) D2K TO D2M IBM 5/36 HARD DISK STORAGE UPGRADE FROM 716MB TO 1.4GB, DELIVERED . . . . . . . . . . . . . . . . . . . S 38,680.00 6g CALIFORNIA SALES TAX . . . . . . . . . . . S 2,320.80 INSTALLATION . . . . . . . . . . . . . . . . . S 0 TOTAL AMOUNT OF BID . . . . . . . . . . . . . S 41,000.80 TERMS: NET 30 ESTIMATED DATE OF DELIVERY AND INSTALLATION: *60 DAYS AFTER .RECEIPT OF ORDER. SERVICE CENTER LOCATION: 3050 Beacon Blvd. Suite 203 West Sacramento, CA 95691 GUARANTEED RESPONSE TIME: 3 HOURS. Customer demand fo.- 358MB Disk Drives are very high. This date of delivery can vary until a firm order is placed. F-2 It is understood and agreed that if this Proposal is accepted, the price quoted above is inclusive of sales or use taxes, or similar tax now imposed by Federal, State, or other governmental agency upon the material specified. The undersigned has checked carefully all the above figures and understands that the City and its officers and employees will not be responsible for any errors or omissions on the part of the undersigned in completing this bid. The undersigned, as bidder, hereby declares that the only persons Ur firms interested in the proposal as principal or principais is or are named herein and that no persons or firms other than herein mentioned have any interest in this proposal, that hi5 proposal is made without connection with any other person, company or parties making a bid or proposal; and that it is in all respects fair and in good faith, without collusion cr fraud. This bid may be withdrawn by the written request of an authorized 'representative of the bidding company at any time prior to the scheduled time for the opening of bids .or prior to any authorized postponement thereof. The undersigned hereby designates as his office to which such notice of acceptance may be Trailed or delivered: Name of Company XL/SYSTEMS SUPPORT INC. Address 3050 Beacon Blvd. Suite 203 City, State, Zip West Sacramento, CA 95691 Phone No. 916 4RI_9507 _ /1 Authorized Signature Title Datedj"71 F-3