The URL can be used to link to this page

Home My WebLink AboutAgenda Report - August 15, 2012 C-19AGENDA ITEM C*w 19 CITY OF LODI ,. COUNCIL COMMUNICATION AGENDA TITLE: Adopt Resolution Approving Police Department Budget Adjustment ($192,122) for Fiscal Year 2012/13 MEETING DATE: August 15,2012 PREPARED BY: Chief of Police RECOMMENDED ACTION: Adopt resolution approving Police Department budget adjustment ($192,122) for Fiscal Year 2012/13. BACKGROUND INFORMATION: The Fiscal Year 2012/13 budget was adopted prior to ratification of the Memorandum of Understanding with the Police Officers Association of Lodi (POAL) and the Lodi Police Dispatchers Association (LPDA). Savings from the new contracts with POAL ($156,667) and LPDA ($35,455) result in a benefit savings to the Police Department budget of $192,122. It is requested that Council re -allocate funds made available through employee concessions savings in the following manner: Police Officer Position Two police officer positions were unfunded in Fiscal Year 2011/12 due to increasing personnel costs and the one-year contract agreement ratified with the POAL. Funding for an additional police officer position was lost when the Fiscal Year 2012/13 budget was adopted. It is recommended that one police officer position be funded beginning January 1, 2013 through the remainder of Fiscal Year 2012/13. The police officerwill be assigned to patrol. Total cost for one police officer for six months ($63,000) plus the purchase of required safety equipment ($2,000) for a total cost of $65,000. Part -Time Staff The Police Intern program was established in 2005 to assist police officers and police records staff. These positions were originally funded through the State COPS Grant and were eliminated when the funding was no longer available in FY 2011/12. Interns are highly trained individualsworking towards a career in law enforcement. Police Interns work at the front desk taking counter and telephone reports, and assisting citizens with citation sign -offs. Interns working peak hours at the front desk eliminate the majority of calls for police officers to return to the lobby to assist citizens. Interns also provide clerical and customer service support for records staff as needed. Hourly wage is $10.16 to $13.00 per hour. Hoursworked by Internswill be based on the needs of the organization and the funding available. Staff recommendsthat a part-time Community Service Officer (CSO) be added to fill the position that was previously a full-time position. The CSO would be assigned to Crime Prevention and provide educational information and resourcesto members of the community. The Lodi Neighborhood Watch Program remains active, but staff has been unable to recruit new groups and provide updated informationto APPROVED: onradt Bartlam, City Manager Adopt a Resolution Approving Police Department Budget Adjustment ($192,122) Fiscal Year 2012/13 August 15,2012 Page 2 established programs. Lodi Business Watch now only has 12 members and is in desperate need of organization and revitalization. This staff memberwill also be responsibleforwebsite updates and social networking. Increasing communication and the distribution of information is a key factor in reducing crime in the community. Hourly wage for a CSO is $20.68 to $24.14 and hours worked will be based on department needs as well and part-time salary funding available. For proposed part-time staffing ($56,222) and uniforms/equipment ($900) the total would be $57,122. If approved, the recruitment and hiring process for the part-time positions will begin immediately. Vehicle Purchase An additional Lieutenant position was approved in FY 2012113 budget and is designated as the Administrative Lieutenant. This position will be responsiblefor various administrative duties and requires frequent use of a police vehicle. It is recommended that $16,000 be allocated to the department vehicle replacementfund to purchase an additional vehicle for the department fleet. Overtime An evaluation of department overtime allocation has been conducted to ensure the appropriate dollar amount has been designated to cover anticipated expenses. Changes were recently made in employee agreements regarding overtime pay. In addition, two police officer positions and one dispatcher position will remain unfunded for FY 2012113, creating a staffing shortage in patrol, dispatch, and the jail. Itis request that $48,000 be reallocated to overtime to cover the estimated increase. Cal GRIP Grant Expenses The Lodi Police Departmentwas successfully awarded $250,000 for the California Gang Reduction, Intervention, and Prevention (CaIGRIP) program. The grant provides $1,000 peryear to cover vehicle expenses for the two Youth Outreach Workers that will be hired by the City and work underthe direction of Joseph Wood, Neighborhood Services Manager. Two vehicles already within the City fleet have been designated for use by the Youth Outreach Workers. The estimated annual cost will be $7,000 for fuel and maintenance. Staff requeststhat $6,000 be reallocatedto cover CaIGRIP vehicle maintenance costs. FISCAL IMPACT: FUNDING AVAILABLE: MHMB/pit Attachments Reallocation of existing budget funds within the Police Department Adjustment is attached Jordan Ayers Deputy City Manager/Internal Services Director _"A"t9 - Mark Helms Chief of Police 1. AA# 2. JV# Please provide a description of the project, the total cost of the project, as well as justification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. Allocation of fiscal savings from new contracts with Police Oflioers Association of Lodi and Lodi Police Dispatchers Association and increase police fleet by one vehicle, partial offset by contract savings. Allocation is as follows: Funding (1) full-time police officer for second half of fiscal year ($65,000); police staff overtime ($48,000); Parttime intern and community service officer ($57,122); vehicle maintenancefor Cal -Grip grant ($6,000); partial funding of lieutenant vehicle ($16,000)with balance ($17,000)to come from the Police portion of the vehicle replacementfund balance. If Council has authorized the appropriation adjustment, complete the following: Meeting Date: i S N7s No: Attach copy of resolution to this form. Department Head Signature: nr a Deputy City ManagerllnternaiServices Manager Date Submit completedform to the Budget Divisionwilh any required documentation Final approval will be provided in electroniccopy format • ,rte ��.ea�.� c n � ,� � a� wxan.,v. . �E k� TO: InternaE Services Dept. - Budqet Division 3. FROM: Mark Helms, Police Chief 15. DATE: 8/3/12 4. DEPARTMENT/DIVISION: Administration Please provide a description of the project, the total cost of the project, as well as justification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. Allocation of fiscal savings from new contracts with Police Oflioers Association of Lodi and Lodi Police Dispatchers Association and increase police fleet by one vehicle, partial offset by contract savings. Allocation is as follows: Funding (1) full-time police officer for second half of fiscal year ($65,000); police staff overtime ($48,000); Parttime intern and community service officer ($57,122); vehicle maintenancefor Cal -Grip grant ($6,000); partial funding of lieutenant vehicle ($16,000)with balance ($17,000)to come from the Police portion of the vehicle replacementfund balance. If Council has authorized the appropriation adjustment, complete the following: Meeting Date: i S N7s No: Attach copy of resolution to this form. Department Head Signature: nr a Deputy City ManagerllnternaiServices Manager Date Submit completedform to the Budget Divisionwilh any required documentation Final approval will be provided in electroniccopy format FUND # SUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT A. 100 101032 7100 Police Operations $ 192,122.00 SOURCE OF 120 1201 6341 Revenue by transfer $ 16,000.00 FINANCING 120 3205 Vehicle Replacement Fund Balance $ 17,000.00 B. USE OF FINANCING 100 101033 7101 Police Support (Personnel) $ 65,000.00 100 101033 7102 Police Support (Overtime) $ 48,000.00 100 101033 7103 Police Support (Part -Time) $ 57,122.00 100 101031 7789 Transfer Out $ 16,000.00 100 100247 7333 Cal -GRIP City Match $ 6,000.00 120 1201031 7581 Vehicle Replacement $ 33,000.00 Please provide a description of the project, the total cost of the project, as well as justification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. Allocation of fiscal savings from new contracts with Police Oflioers Association of Lodi and Lodi Police Dispatchers Association and increase police fleet by one vehicle, partial offset by contract savings. Allocation is as follows: Funding (1) full-time police officer for second half of fiscal year ($65,000); police staff overtime ($48,000); Parttime intern and community service officer ($57,122); vehicle maintenancefor Cal -Grip grant ($6,000); partial funding of lieutenant vehicle ($16,000)with balance ($17,000)to come from the Police portion of the vehicle replacementfund balance. If Council has authorized the appropriation adjustment, complete the following: Meeting Date: i S N7s No: Attach copy of resolution to this form. Department Head Signature: nr a Deputy City ManagerllnternaiServices Manager Date Submit completedform to the Budget Divisionwilh any required documentation Final approval will be provided in electroniccopy format RESOLUTION NO. 2012-139 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING LODI POLICE DEPARTMENT BUDGET ADJUSTMENT FOR FISCALYEAR 2012113 WHEREAS, the City adopted Fiscal Year 2012113 budget prior to ratification of the Memorandum of Understanding with the Police Officers Association of Lodi and the Lodi Police Dispatchers Association; and WHEREAS, salary and benefits savings occurred through contract negotiations that total $192,122 in the current fiscal year; and WHEREAS, the Police Department is requesting that City Council re -allocate funds made available through employee concessions savings. Police Officer 1/1/13 - 6/30/13 $ 65,000 Part Time -CSO and Interns FY 2012113 $ 57,122 Police Vehicle Admin Lt. $ 16,000 Police Overtime Due to staffing $ 48,000 CaIGRIP —Youth Workers Vehicle expenses $ 6,000 TOTAL $192.122 Dated: August 15, 2012 I hereby certify that Resolution No. 2012-139 was passed and adopted by the City Council of the City of Lodi in a regular meeting held August 15, 2012, by the following vote: AYES: COUNCIL MEMBERS — Hansen, Katzakian, Nakanishi, and Mayor Mounce NOES: COUNCIL MEMBERS —Johnson ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — Non/� rHL City Clerk 2012-139