HomeMy WebLinkAboutAgenda Report - August 15, 2012 C-13AGENDA ITEM C04013
CITY OF LODI
COUNCIL COMMUNICATION
Im
AGENDA TITLE: Adopt Resolution Authorizing City Managerto Execute Contract and Contract
Extensions for Procurement of Biosolids Dewatering Polymer at White Slough
Water Pollution Control Facility with SNF/Polydyne, Inc., of Riceboro, Georgia
($58,121)
MEETING DATE: August 15,2012
PREPARED BY: PublicWorks Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute contract and
contract extensions for procurementof biosolids dewatering polymer at
White Slough Water Pollution Control Facilitywith SNF/Polydyne, Inc.,
of Riceboro, Georgia, in the amount of $58,121.
BACKGROUND INFORMATION: This projectwill procure polymer used in the newly -commissioned
biosolids dewatering process at the White Slough Water Pollution
Control Facility.
Staff has been working with the design engineer and equipment supplier to commission the new rotary
press biosolids dewatering equipment. The equipment requires the use of polymer as a flocculant to
dewater biosolids. Each vendor manufactures polymer using a proprietary chemical formula, so it was
necessaryto use a performance-based bid, including full-scale producttesting with the dewatering
equipment, to verify the actual polymer dosage and cost for each product. Bench testing was performed
the beginning of June 2012, with full-scale rotary testing done later in the month. All bidders were required
to provide City staff with testing results, as well as Material Safety Data Sheets, for each product bid.
Because the performance-based bidding processfor polymer is lengthy and complex, the contract term is
for three years, with two optional three-year extensions, in order to provide stable operating costs.
Specifications for this projectwere approved on May 2, 2012. The City received the following three bids for
this project on July 18, 2012. The Engineer's estimate for this projectwas $100,000 per year.
Bidder
SNF/Polydyne
Aquaben
Ashland
FISCAL IMPACT:
Location
Riceboro, Georgia
Kent, Ohio
Modesto, California
Bid
$58,121.00 per year
$90,183.00 per year
$99,726.60 per year
The cost of polymer is included in the wastewater budget.
FUNDING AVAILABLE: Wastewater,Fijnd (170403)
J an Ayers
Deputy City Manag r/Interrti ervices Director
F. Wally Ondelin
PublicWorks Director
Prepared by Larry Parlin, Deputy PublicWorks Director- Utilities
cc: Deputy PublicWorks Director— Utilities -1
APPROVED:
K:\WP\COUNCIL\2012\AwardDewateringPolymer.doc Konradt Bartlam, City Manager
07/30/2012
DEWATERING POLYMER
White Slough Water Pollution Control Facility CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and POLYDYNE, INC., herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 2-4, "Measurement and Payment," of the General
Provisions, in the manner and upon the conditions above set forth; and the said parties for
themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to
the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor,
R:\GROUP\WWW\WHITESLO\Dewatering Facility\Contract, DOC 1 07/31/12
DEWATERING POLYMER
White Slough Water Pollution Control Facility CONTRACT
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary to provide and deliver dewatering polymer to the White Slough
Water Pollution Control Facility, all as shown on the specifications for "Dewatering Polymer".
DEWATERING POLYMER
CITY OF LODI, CALIFORNIA
2012/2013
ITEM 1. DEWATERING POLYMER
Polymer dosing cost factor: 0miflm C-6272
(1000 DT/yr)-(X)-(P) _ $58,121.00*
Delivery = $0.00
TOTAL POLYMER COST = $58,121.00*
Where: X = Polymer Dosage, lbs. per dry ton
P = Polymer Price per Bid $/LB
50.54 LBS/DT
$1.15/LB*
Lead time for Delivery of Polymer: 5-10 days ARO
*Applicable state and local taxes not included.
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract.
R:\GROUP\WWW\WHITESLO\Dewatering Facility\Contract. DOC L 07/31/12
DEWATERING POLYMER
White Slough Water Pollution Control Facility CONTRACT
ARTICLE VIII — The term of this contract is for a three-year period. At its option, the City may
extend the term of this contract for up to an additional two three-year extension, provided the
City gives the Contractor no less than thirty days written notice of its intent prior to expiration of
the existing term. In the event the City exercises any option under this paragraph, all other
terms and conditions of this Agreement continue and remain in full force and effect. The total
duration of this contract, including the exercise of any option under this paragraph, shall not
exceed nine years.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
EM
Title
By:
Konradt Bartlam
City Manager
Date:
Attest
City Clerk
(CORPORATE SEAL) Approved As To Form
D. Stephen Schwabauer
City Attorney
RAGROUP\WWW\WHITESLO\Dewatering Facility\Contract. DOC 07/31/12
RESOLUTION NO. 2012-131
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
CONTRACTAND AUTHORIZING THE CITY MANAGERTO
EXECUTE CONTRACT AND CONTRACT EXTENSIONS FOR
PROCUREMENTOF BIOSOLIDS DEWATERING POLYMERAT
WHITE SLOUGH WATER POLLUTION CONTROL FACILITY
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on July 18, 2012, at
11:00 a.m., for the procurement of biosolids dewatering polymer at White Slough Water
Pollution Control Facility, described in the specifications therefore approved by the City Council
on May 2,2012; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
SNF/Polydyne $ 58,121.00 per year
Aquaben $ 90,183.00 per year
Ashland $ 99,726.60 per year
WHEREAS, staff recommends awarding the three-year contract for the procurement of
biosolids dewatering polymer at White Slough Water Pollution Control Facility to the low bidder,
SNF/Polydyne, of Riceboro, Georgia, in the amount of $58,121 per year.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the three-year contract for the procurement of biosolids dewatering polymer at White Slough
Water Pollution Control Facility to the low bidder, SNF/Polydyne, of Riceboro, Georgia, in the
amount of $58,121 per year; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract and to negotiate and execute up to two 3 -year extensions.
Dated: August 15, 2012
hereby certify that Resolution No. 2012-131 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held August 15, 2012, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Nakanishi, and
Mayor Mounce
NOES: COUNCIL MEMBERS —None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS— None
HL
City Clerk
2012-131