HomeMy WebLinkAboutAgenda Report - August 15, 2012 C-12AGENDA ITEM Co 120
(1)CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Contract for City Hall Parking
Lot Reconstruction Project with A. M. Stephens Construction Company, Inc., of Lodi
($238,877.65) and Appropriating Funds ($100,000)
MEETING DATE: August 15, 2012
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Managerto execute contract for
City Hall parking lot reconstruction project with A. M. Stephens
Construction Company, Inc., of Lodi, in the amount of $238,877.65
and appropriating funds in the amount of $100,000.
BACKGROUND INFORMATION: This project consists of reconstructing the City Hall parking lot with
asphalt concrete, constructing a trash enclosure, installing
handicap -accessible parking stalls, and other incidental and related
work, all as shown on the plans and specifications for the project.
This project also includes the removal of four existing Arizona ash trees in the parking lot. The trees are in
poor condition, and their roots are raising the concrete curb and asphalt pavement. Four new Chinese
Pistache trees will be planted as their replacement (ExhibitA).
Plans and specifications for this project were approved on June 20, 2012. The City received the
following three bids for this project on July 25, 2012. The lowest responsive bidder, A. M. Stephens
Construction Company, has signed the required Local Hire forms and will conform to the requirements.
Bidder Location Bid
Engineer's Estimate $ 227,217.50
A. M. Stephens Construction Lodi $ 238,877.65
Vinciguerra Construction Jackson $ 318,476.00
George Reed, Inc. Modesto $ 337,994.00
Staff recommends appropriating $100,000 in addition to funds allocated in the FY 2012/13 budgetto
cover City staff time, project -related costs and contingencies.
FISCAL IMPACT: The project will decrease maintenance costs and implement additional
elements of the City's ADA Transition Plan.
APPROVED:
Konradt Bartlam, City Manager
K:\WP\PROJECTS\MISC\CityHallParkingLot\CAward.doc 8/6/2012
Adopt Resolution Authorizing City Manager to Execute Contract for City Hall Parking Lot Reconstruction
Project with A. M. Stephens Construction Company, Inc., of Lodi ($238,877.65) and Appropriating Funds
($100,000)
August 15, 2012
Page 2
FUNDING AVAILABLE: Requested Appropriation:
Street Fund (320123):
Existing Funding:
Street Fund (320123)
General Fund (1211785)
Total
$ 100,000
$ 150,000 (FY 12/13)
50.00 (FY12/13)
$ 300,000
Jordan Ayers
Deputy City Manager/Int rnal Services Director
F. Wally S0 delin
Public Works Director
Prepared by Lyman Chang, Senior Civil Engineer
FWS/LC/pmf
Attachment
cc: Deputy Public Works Director— Utilities
Senior Civil Engineer
PUBLIC SAFETY BUILDING
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II
FIRE STATION NO. 1
5' 1
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MAINTENA
EXISTING TREES
TO BE REPLACE[
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PINE ST
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CITY HALL PARKING LOT IMPROVEMENTS
221 West Pine Street CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and A. M. STEPHENS CONSTRUCTION COMPANY, INC., herein
referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
Contract.DOC I 07/25/12
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary to reconstruct the City Hall parking lot (50,360 square feet) with
asphalt concrete, construct a trash enclosure, install handicap parking stalls, and other
incidental and related work, all as shown on the plans and specifications for "City Hall Parking
Lot Improvements".
CONTRACT ITEMS
ITEM
855
$
EST'D
LF
76
$
NO.
DESCRIPTION
UNIT
QTY
UNIT
PRICE
TOTAL PRICE
1.
Clearing and Grubbing
LS
1
$
22,500.00
$22,500.00
2.
Storm Water Pollution Control
LS
1
$
4,250.00
$ 4,250.00
3.
Compact Original Ground
SF
49,262
$
0.20
$ 9,852.40
4.
Concrete Curb
LF
96
$
25.50
$ 2,448.00
5.
Concrete Parking Stall (ADA)
SF
1,098
$
6.25
$ 6,862.50
6. Concrete Driveway
7. Install 6 -Inch Storm Drain
8. Install 12 -Inch Storm Drain
SF
855
$
12.75
LF
76
$
59.00
LF
18
$
89.00
9. Install Drop Inlet Catch Basin EA
10. Install Storm Drain Clean Out EA
11. Adjust Manhole Frame and
Cover to Grade EA
1 $ 1,775.00
1 $ 540.00
3 $ 610.00
$10,901.25
$ 4,484.00
$ 1,602.00
$ 1,775.00
$ 540.00
$ 1,830.00
Contract.DOC 2 07/25/12
ITEM EST'D.
NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE
12. Adjust Water Valve Frame and
Cover to Grade EA 5 $ 275.00 $ 1,375.00
13, Furnish Water Valve Frame and
Cover EA
14. Adjust Water/ Wastewater
Service Box to Grade EA
15. Install Trash Enclosure LS
16. Tree Planting EA
17.
Striping
LS
18.
Furnish and Install Sign Post
EA
19.
Furnish and Install ADA Signs
LS
20.
Furnish and Install Concrete
1 $
1,195.00
Parking Bumper
EA
21.
Install ADA Ramp
LS
22. Pavement Excavation CY
23. Asphalt Concrete TON
* Denotes Final Pay Quantity
5 $ 195.00 $ 975.00
6 $
275.00
$
1,650.00
1 $
13,100.00
$13,100.00
4 $
600.00
$
2,400.00
1 $
1,195.00
$
1,195.00
4 $
200.00
$
800.00
1 $
215.00
$
215.00
9
$
55.00
$ 495.00
1
$
2,110.00
$ 2,110.00
702"
$
15.00
$10,530.00
1,405
$
97.50
$136,987.50
TOTAL
$238,877.65
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
Contract. DO C 3 07/25/12
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 25 WORKING DAYS.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
Title
(CORPORATE SEAL)
By:
Konradt Bartlam
City Manager
Date:
Attest
City Clerk
Approved As To Form
D. Stephen Schwabauer
City Attorney
Contract. DOC 4 07/25/12
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2. JV#
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uATI 1► J11
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TO Internal Services Det - Budget Division
AMOUNT
3 FROM: Rebecca Areida-Yadav 15 DATE
07/25/2012
4 DEPARTMENT/DIVISION: Public Works
100,000.00
7t1U...._ DEEO Et .. D.1�E+.�`4�+5� , NG [�IO,JC1C�7.. .X#Il[Eb`,iF1THE (3U12.[RENT BUDGET
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment If you need more space, use an additional sheet and attach to this form
Contract for City Hall Parking Lot Reconstruction Project with A M. Stephens Construction Company
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: Res No: Attach copy of resolution to this form.
Department Head Signature
FUND # BUS. UNIT #
ACCOUNT # ACCOUNT TITLE
AMOUNT
A.
320
3205 Fund Balance $
100,000.00
Deputy City Manager/Internal Services Manager
Date
SOURCE OF
FINANCING
B.
320 320123
7720 City Hall Parkin Lot $
100,000.00
USE OF
FINANCING
7t1U...._ DEEO Et .. D.1�E+.�`4�+5� , NG [�IO,JC1C�7.. .X#Il[Eb`,iF1THE (3U12.[RENT BUDGET
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment If you need more space, use an additional sheet and attach to this form
Contract for City Hall Parking Lot Reconstruction Project with A M. Stephens Construction Company
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: Res No: Attach copy of resolution to this form.
Department Head Signature
Submit completed form to the Budget Division with any required documentation
Final approval will be provided in electroniccopy format
Deputy City Manager/Internal Services Manager
Date
Submit completed form to the Budget Division with any required documentation
Final approval will be provided in electroniccopy format
RESOLUTION NO. 2012-130
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
CONTRACTAND AUTHORIZINGTHE CITY MANAGERTO
EXECUTE CONTRACT FOR CITY HALL PARKING LOT
RECONSTRUCTION PROJECTAND FURTHER
APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on July 25, 2012, at
11:00 a.m., for the City Hall Parking Lot Reconstruction Project, described in the plans and
specifications therefore approved by the City Council on June 20, 2012; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
A. M. Stephens Construction $ 238,877.65
Vinciguerra Construction $ 318,476.00
George Reed, Inc. $ 337,994.00
WHEREAS, staff recommends awarding the contract for the City Hall Parking Lot
Reconstruction Project to the low bidder, A. M. Stephens Construction Company, Inc., of Lodi,
California, in the amount of $238,877.65.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the City Hall Parking Lot Reconstruction Project to the low bidder,
A. M. Stephens Construction Company, Inc., of Lodi, California, in the amount of $238,877.65;
and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract; and
BE IT FURTHER RESOLVED that funds in the amount of $100,000 be appropriated
from the Street Fund for this project.
Dated: August 15, 2012
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hereby certify that Resolution No. 2012-130 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held August 15, 2012, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Nakanishi, and
Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS— None
JOHL
City Clerk
2012-130