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Home My WebLink AboutAgenda Report - August 15, 2012 C-08CAGENDA ITEM _g A OF <a 9�1 CITY OF LODI COUNCIL1 1 AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Annual Purchas Order with D. C. Frost Associates, Inc., of Walnut Creek, for Materials and Services Needed to Maintain Ultra Violet Disinfection System at White Slough Water Pollution Control Facility ($261,540.90) MEETING DATE: PREPARED BY: August 15,2012 PublicWorks Director RECOMMENDED ACTION: Adopt resolution authorizing City Managerto execute annual purchase order with D. C. Frost Associates, Inc., of Walnut Creek, for materials and services needed to maintain ultraviolet disinfection system at White Slough Water Pollution Control Facility in the amount of $261,540.90. BACKGROUND INFORMATION: The Trojan UV System at White Slough Water Pollution Control Facility went online in January 2005. The UV system requires regular maintenance to keep it properly operating. D.C. Frost Associates is the local representativefor Trojan Technologies, the sole source for the UV equipment. The attached list of materials and services provided in Exhibit A presents an estimate of parts needed for annual maintenance. Also included in the list is the cost to provide quarterly service from a Trojan certified technician. The materials and services are essential to maintain optimal operation of the UV system, which helps prevent equipment malfunctions, reducing the risk of regulatory fines. FISCAL IMPACT: This contract reduces the risk of failures to the UV system and the levy of regulatory fines by the State Water Resources Control Board. FUNDING AVAILABLE: White Slouqb Operating fund (170403). Jordan Ayers Deputy City Manager/In rnal Services Director F. Wally S ndelin Public Works Director Prepared by Ken Capatanich, Chief Wastewater Plant Operator FWS/KC/pmf cc: Deputy Public Works Director- Utilities APPROVED: Konradt Bartlam,City Manager K:\WP\COUNCIL\2012\Hward DC Frost.doc 7/24/2012 Aftermarket Parts Price List Minimum Order $50.00 Exhibit A TrojanUV3Plus F.O.B. Factory, Prepay &Add Freight Tax is not included 2a Module Parts Part # Description I Quantity I Unit Price Part # Part # Description Quantity Unit Price Extended Price 302509 Lamp GA64T6 Amalgam, C -Series 1200 151.00* $181,200.00 316136 Sleeve Quartz 716 60.25" $43,139.00 915378 Ballast 16 391.85* $6269.60 2a Module Parts Part # Description I Quantity I Unit Price Part # Description Quantity Unit Price Extended Price 912356-001 Board, MCB 220-277V 2 133.00 $266.00 912362 IC Transceiver Chip RS485 75176 10 17.00 $170.00 328024-003 Wire Harness, MOD SEC 60" 4 13.00 $52.00 2b Module Common Parts 326411 Hydraulic Cylinder 2 Part # Description Quantity I Unit Price I Extended Price 316144P O -Ring, Sleeve Seal 10 -pack 1 1200 1 0.24 $288.00 3 UV Intensity Sensor Replacement Parts Part # Description I Quantity I Unit Price I Extended Price 015239 Sensor Sleeve. Quartz (6'1 1 5 1 108.001 $540.00 4) Power Distribution Center Part # Description Quantity Unit Price Extended Price 915731 Receptacle Kit old #316074) 2 345.00 $690.00 912706 Board, Relay 220-277V (OES 23 82) 10 263.00 $2630.00 Part # Description Quantity Unit Price Extended Price 907384 Hydraulic Filter Element 3 49.00 $147.00 931012-120 Board HCB 120V OES 2401B 1 3326.00 $3326.00 326085 Water Glycol, Hydraulic 5 al. 16 197.00 $3152.00 326411 Hydraulic Cylinder 2 1306.00 $2612.00 Aftermarket Parts Price List Minimum Order $50.00 TrojanUV3Plus ROB. Factory, Prepay & Add Freight Tax is not included 71 Wiuer Svstem Prices marked with are in effectthrou2h December 31.2012. Part # I Description I Ouantitv I Unit Price I Extended Price 005066 1 Grease, Food Grade 6 1 18.001 $108.00 Part # Description Quantity Unit Price Extended Price 912179 Board, Low Level Relay 120VAC 1 375.00 $375.00 903381 Level Sensor Electrode (2' SS) 1 37.00 $37.00 903957-002 Electrode. Level Sensorw/Sheath 2" 1 65.00 $65.00 71 Wiuer Svstem Prices marked with are in effectthrou2h December 31.2012. Part # I Description I Ouantitv I Unit Price I Extended Price 005066 1 Grease, Food Grade 6 1 18.001 $108.00 010301P Vent Screw 10 -pack 10 0.481 $4.80 327021 Seal Kit 50 13.25" 1 $662.50 327027P I Fitting, Interwiper Straight 10 -pack 1 30 1 2.30 1 $69.00 331005 1 Rust Inhibitor. Safeguard M-1 1 2 1 82.001 $164.00 8) Preventive Maintenance Part # Description Quantity Unit Price Extended Price Preventive Maint. Quarterly Service (1 day per quarter) 1 yr $14,880.00 $14,880.00 Total fwithout tax or freight) 1 $261540.90 *Partswith pricing in effectthrough December 31,2012 are subjectto CPI adjustments per agreement. RESOLUTION NO. 2012-128 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE ANNUAL PURCHASE ORDER FOR MATERIALS AND SERVICES NEEDEDTO MAINTAIN ULTRAVIOLET DISINFECTION SYSTEM AT WHITE SLOUGH WATER POLLUTION CONTROL FACILITY WHEREAS, ultraviolet (UV) system at the White Slough Water Pollution Control Facility went online in January 2005 and requires regular maintenance to keep it operating properly; and WHEREAS, D.C. Frost Associates, Inc. is the local representative for Trojan Technologies, the sole source for the UV equipment; and WHEREAS, staff recommends approving a purchase order with D.C. Frost Associates, Inc., of Walnut Creek, California, for materials and services needed for annual maintenance, including quarterly service from a certified technician, to maintain optimal operation and to ensure against fines imposed by the State Water Resources Control Board for equipment malfunction; and WHEREAS, the estimated cost of the purchase order, based on past usage, is $261,540.90, including tax and freight. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Managerto execute a purchase order with D.C. Frost Associates, Inc., of Walnut Creek, California, in the estimated amount of $261,540.90 for one year of materials and services needed to maintain the ultra violet disinfection system at the White Slough Water Pollution Control Facility. Dated: August 15, 2012 I hereby certify that Resolution No. 2012-128 was passed and adopted by the City Council of the City of Lodi in a regular meeting held August 15, 2012, by the following vote: AYES: COUNCIL MEMBERS— Hansen, Johnson, Katzakian, Nakanishi, and Mayor Mounce NOES: COUNCIL MEMBERS— None ABSENT: COUNCIL MEMBERS—None ABSTAIN: COUNCIL MEMBERS— None ;;JOL City Clerk 2012-128