HomeMy WebLinkAboutAgenda Report - August 15, 2012 C-04AGENDA ITEM CIO 4
CITY OF LODI
,. COUNCIL COMMUNICATION
Im
AGENDA TITLE: Accept Quarterly Report of Purchases between $10,000 and $20,000
MEETING DATE: August 15,2012
PREPARED BY: Deputy City Manager
RECOMMENDEDACTION: Accept quarterly report of purchases between $10,000 and $20,000.
BACKGROUND INFORMATION:
During the second calendar quarter of 2012, the following purchases were
awarded. Background informationfor each purchase is
attached as
ExhibitsA through H.
Exh.
Date
Contractor Proiect
Award Amt.
A
4/3/12
ERMCO
Transformers
$18,764.66
B
4/3/12
ERMCO
Transformers
$16,311.20
C
4/10/12
Golden State Flow Measurement 8" F2 Compact Fireline MeterTRPL10CF
$14,470.83
D
4/11/12
Foster Flow Control
Secondary Effluent Bypass 24"Butterfy
$13,475.63
Valve
E
5/13/12
McFarland Cascade
35'& 45' Wood Poles
$13,064.69
F
5/11/12
Duncan Press
EUD Annual External Publications
$14,412.62
G
6/5/12
Howard Industries
Transformers
$12,606.75
H
6/5/12
Howard Industries
Transformers
$12,995.73
FISCAL IMPACT: Varies by project. All purchases were budgeted in the 2011-2012 Financial Plan.
FUNDING AVAILABLE: Funding as indicated on Exhibits.
Jordan Ayers, Deputy Cit Manager
Prepared by Sherry Moroz, Purchasing Technician
JA/sm
Attachment
APPROVED: I
Konradt Bartlam, City Manager
EXHIBIT A
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Electric Inventory/Transformer Purchase 1000kva 208/120v
DEPARTMENT: Electric Utility
CONTRACTOR ERMCO C/O Hees Enterprises
AWARD AMOUNT: $18,764.66
DATE OF RECOMMENDATION: 04/03/2012
BIDS OR PROPOSALS RECEIVED:
Ermco C/O Hees Enterprises
Howard Industries
ABB C/O Pacific Utilities
HD Supply Utility
"NO BID" or NO RESPONSE RECEIVED:
CG Power Systems
$18,764.66
$22,573.63
$18,920.90
$20,450.95
BACKGROUND INFORMATION& BASIS FORAWARD:
This transformer will be used as a replacement if the transformer in the field fails. There is only
one of these transformers in the electric system with this particular secondary voltage. Ifthis
transformer fails it will take out part of the downtown. The lead time on this transformer is 10
weeks. Transformers must have the exact secondary voltage to keep the businesses power
on. This transformer's secondary voltage is 208/120. Ermco C/O Hees Enterprises is the low
responsible bidder and was awarded the Purchase Order.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: B
Reviewed by:
Purchase Order No.: 21129
EXHIBIT B
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Electric Inventory/Polemount Transformer Purchase
DEPARTMENT: Electric Utility
CONTRACTOR ERMCO C/O Hees Enterprises
AWARD AMOUNT: 16,311.20
DATE OF RECOMMENDATION: 04/03/2012
BIDS OR PROPOSALS RECEIVED:
ERMCO C/OHees
$16,311.20
Howard Industries
$18,420.94
ABB C/O Pacific Utilities
$19,082.53
HD Supply Utility
$18.369.23
"NO BID" cr NO RESPONSE RECEIVED:
CG Power Systems
BACKGROUND INFORMATION & BASIS FORAWARD:
These transformers will be used in new construction and for replacement of failed transformers
in the field. The lead time for these transformers in 10 weeks. The electric utility must maintain
a minimum quantity of each size and voltage for replacement of failed transformers. Ermco C/O
is the low responsible bidder and was awarded the Purchase Order.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by: r
Purchase Order Nb.: 21130
EXHIBIT C
RECOMMENDATION FOR CONTRACTAWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT
DATE OF RECOMMENDATION:
8!'F2 Compact Firellne MeterTRPL 100 CF
Public Works
Golden State Flow Measurement Inc
$14,470.83
4110112
BIDS OR PROPOSALS RECEIVED:
Golden State Flow Measurement Inc
"NO BID" or NO RESPONSE RECEIVED:
$14,470.83
BACKGROUND INFORMATION& BASIS FORAWARD:
The WaterMastewater Division needs to purchase an eight inch F2 Compact Fireline Meterfor
the Casa De Lodi meter installation project. The property owner will be paying the City of Lodi
for the cost of the meter.
FUNDING:
Purchase Order No. 21133
181402.1831.2100
Prepared by: Richard Lenfestey
Title: WaterA/Vassteewwater Supervisor
Reviewed by:
EXHIBIT D
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Secondary Effluent Bypass 24" PrattlMilliken ButterflyValve
DEPARTMENT: Public Works
CONTRACTOR Foster Flow Control
AWARD AMOUNT $13,475.63
DATE OF RECOMMENDATION: 4/11/12
BIDS OR PROPOSALS RECEIVED:
Foster Flow Control
Allied Packing
Frank Olsen (vendor did not spec like equipment)
"NO BID" cr NO RESPONSE RECEIVED:
$13,475.63
$13,676.25
$11,373.42
BACKGROUND INFORMATION& BASIS FOR AWARD:
The valve will enable the secondary effluent to bypass the filters and UV system into the ponds,
saving wear and tear on equipment and a savings in electrical usage.
FUNDING: 170403.7331
Prepared by. Kelly Powers
Title: WaterMastewater Supervisor
Reviewed by:
Purchase Order No.
EXHIBIT E
RECOMMENDATION FOR CONTRACTAWARD
PROJECT NAME:
DEPARTMENT
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
35'& 45' Wood Poles
Electric Utllity
McFarland Cascade
$13,064.69
05/13/12
BIDS OR PROPOSALS RECEIVED:
McFarland Cascade
The Oeser Company
Bell Lumber& Pole Company
Nevada Wood Preserving
Stella -Jones
Bridgewell Resources
"NO BID" or NO RESPONSE RECEIVED:
$13,064.69
$15,004.19
$16,410.33
$13,118.56
$13,129.34
$13,802.78
BACKGROUND INFORMATION & BASIS FORAWARD:
These poles are for the Electric Utility Inventory. They will be used in new construction and in
replacement of failed wood poles in the Electric System. McFarland cascade is the low
responsible bidder and was awarded the Purchase Order.
FUNDING: 160.1486
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by.
Purchase Order 1h.: 21166
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
EXHIBIT F
EUD Annual External Publications Project
Electric Utility
Duncan Press
$14,412.62
May 11, 2012
BIDS OR PROPOSALS RECEIVED:
Duncan Press $14,412.62
"NO BID" cr NO RESPONSE RECEIVED:
On -Line Printing and Graphics
The Coloring Book
Graphics West Printing
BACKGROUND INFORMATION & BASIS FOR AWARD:
Duncan Press has performed newsletter and utility bill insert preparation, as well as other
-ser -did documents, for the past ten years. They are extremely familiar with the projects provided
tx ek to them by Lodi Electric Utility and have proven time and again to produce high-quality external
publications (newsletters, bill inserts, envelopes, rebate applications, etc.) In addition, of the
four firms contacted for a quote, Duncan Press was the only firm to respond.
FUNDING:
Prepared by: Rob Lechner
Title: CustomerService & Programs Mgr.
Reviewed by:�
Purchase Order No.
EXHIBIT G
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: 600KVA 480/277v Three Phase Transformer
DEPARTMENT: Electric Utility
CONTRACTOR Howard Industries
AWARD AMOUNT: $12,606.75
DATE OF RECOMMENDATION: 06/05/12
BIDS OR PROPOSALS RECEIVED:
Howard Industries Amorphous Core
HD Supply Portland
CG Power Systems
Howard Industries Silicon Core
"NO BID" or NO RESPONSE RECEIVED:
Actual Cost
Lifecycle Cost
$12,606.75
$18,171.75
$13,716.58
$21,285.33
$11,239.40
$19,320.65
$11,165.06
$19,340.06
BACKGROUND INFORMATION & BASIS FOR AWARD:
This transformer is for the Electric Utility Inventory. It can be used in new construction or in
replacement of a failed transformer in the Electric System. Howard Industries (Amorphous
Core) has the lowest lifecycle cost. Howard Industries is the low responsible bidder and was
awarded the Purchase Order.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by: 40�
Purchase
Order No.: 21194
EXHIBIT H
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
240/120 Single Phase Transformers
Electric Utility
Howard Industries
$12,995.73
June 5,2012
BIDS OR PROPOSALS RECEIVED:
10CWA Howard Industries Silicon Core
HD Supply Portland
Howard IndustriesAmorphous Core
167KVA Howard Industries Silicon Core
HD Supply Portland
"NO BID" or NO RESPONSE RECEIVED:
ICCKVA CG Power Systems
167KVA CG Power Systems
Howard Industries Amorphous Core
Actual Cost
$8,889.38
$9,891.45
$10,279.35
$4,106.35
$4,216.26
Lifecycle Cost
$14,079.38
$15,190.20
$14,205.60
$6,907.60
$7,078,76
BACKGROUND INFORMATION& BASIS FORAWARD:
These transformers are for the Electric Utility Inventory. They can be used in new construction
or in replacement of a failed transformers in the Electric System. Howard Industries is the low
responsible bidder and was awarded the Purchase Order
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by: 49k2zsi�d/
Purchase Order No. 21195