HomeMy WebLinkAboutAgenda Report - June 20, 2012 C-21AGENDA ITEM Co#V
CITY OF LODI
COUNCIL COMMUNICATION
AGENDATITLE: Adopt Resolution Approving Contractwith Lodi Unified School Districtto Provide
After -School Staff Support for the Bridge Program at Thirteen Locations During
Fiscal Year 2012/2013 ($573,980) and Appropriating Funds ($156,612)
MEETING DATE: June 20,2012
PREPARED BY: Interim Director Parks, Recreation and Cultural Services
RECOMMENDED ACTION: Adopt resolution approving contract with Lodi Unified School
Districtto provide after-school staff support for the Bridge
program at 13 locations during Fiscal Year 2012/2013 ($573,980)
and appropriating funds in the amount of $156,612.
BACKGROUND INFORMATION: Lodi Unified School District is the recipient of an After School
Education and Safety (ASES) Program grant, which provides
funds for after-school enrichmentfor K-8 students participating in
Lodi Unified's Bridge Program.
The California Department c f Education grant, funded by Proposition 49 (2002), requires a
recreational component for students at participating sites. Lodi Unified has contracted with the City
(sub -recipient) to provide these services for the past five years, and has negotiated an agreement for
the Parks, Recreation and Cultural Services Department to expand its services from nine to 13 sites
in Fiscal Year 2012/13. The nine returning sites are Beckman, Borchardt, Heritage, Lawrence,
Needham, Nichols, Victor, Washington and Woodbridge elementary schools. The new sites are Live
Oak Elementary, Houston (K-8) and Lodi and Millswood middle schools. Lodi Unified is pleased with
the service the Department provides at the existing sites.
The Departmentwill receive $44,000 per year per elementary school site and $44,660 per middle
school site. The contract is scheduled to go before the Lodi Unified School District Board for
consideration on June 26, 2012, and is anticipated to be approved without reservation.
The FiscalYear 2012/13 budget adopted on June 6, 2012 did not anticipate the increased revenue
or expenses associated with the four additional sites. Therefore, an additional appropriation, covered
by grant funds, is requested to cover the additional program costs
FISCAL IMPACT: The $573,980 in revenue will cover the program's costs. Appropriation
for 347213.
APPROVED:
Konra t tartlarn,
Page 2
Adopt Resolution Approving Contract with Lodi Unified School Districtto ProvideAfter-School Staff'Supportforthe Bridge
Program at Thirteen Locations During Fiscal Year 2012/2013 ($573,980) and Appropriating Funds ($156,612)
FUNDING AVAILABLE: Per agreement with Lodi Unified School District.
Jordan yens, Deputy City Manager
.. ""?e A�
Je
Int
JH:tl m Director Pa �,Recreatlon and Cultural Services
Attachments: Resolution, agreement
LODI UNIFIED SCHOOL DISTRICT
Division of Business services
SERVICES AGREEMENT
This agreement is entered into between Lodi Unified School District, hereinafter called the District, and
City of Lodi Parks and Rec Dept
hereinafter called the Contractor. Independent Contractor shall provide the
following services Services provided to Beckman, Lodi Middle, Mlllswood Middle, Houston, Woodbridge, Needham, Lawrence,
Washington, Victor, Borchardt, Nichols, Live Oak, and Heritage schools for education offering academic and enrichment components
to assistthe District in significantly increasing student performance and eliminating the achievement gap.
The services shall begin on July 25, 2012
at
and be completed by June 1, 2013.
In consideration of the services to be rendered by the Contractor, the District agrees to pay the Independent
Contractor a progress payment every 30 days, upon prior receipt and approval of a work completion statement:
$ Notto exceed: $573,980.00 Five Hundred Seventy Three Thousand, Nine Hundred Eighty Dollars------------
Funding/Account Code: 01.6010.3,1110.1000.5800.942.6412.00
Independent Contractor agrees to comply with all provisions of Education Code Section 45125.1. Prior to
commencing work, Independent Contractor will conduct criminal background check of all employees assigned to
the Lodi Unified School District and will certify that no employees who have been convicted of serious or violent
felonies as specified, will have contact with pupils, pursuant to this Agreement, Independent Contractor must
provide the Lodi Unified School District with a list afall employeesprovidingservicespursuant to thisAgreement,
and designate to which sites they will he assigned. Failure to comply with this law may result in, or District's sole
discretion, termination of this Agreement. The District also has the option to terminatefor convenience or should
the District determine that the Independent Contractor is in default. In the event the District desires the option to
terminatefor convenience, theDistrict will owe thelndependent Contractoran amount to cover the amount of work
completed to that date. Independent Contractor warrants and represents that he/she understands the scope cf the
contracted work to be completed and that he/she represents and wurrants to the District that he/she is qualified to
perform the intended services,
This agreement, and any documents referred to on the face hereof, constitutes the entire agreement between the two
parties, and supersedes any prior agreements with respect to the matters herein. By signing this agreement, both
parties agree to the terms and conditions.
Contractor hereby covenants and agrees that the District, its officers, agents, employees, members, or
representatives shall not be liable for any loss, damage, injury, or liability of any kind, person, or property
arising from the acts, omissions, or negligence of Contractor. Each party agrees to indemnify and hold the
other harmless from any and all liability caused by their respective performance of this agreement, save and
except for the others sole negligence.
Independent Contractor District
Requested by: �'✓I J I
cio„�r„r� (Date)
Date: School Site:
(Date)
Address: 125 N Stockton St.
Lodi, CA 95240
Phone: 209.333.6742 www.lodi.gov
Authorized by;
Approved by:
Date of Board Ratification:
Chief Business Officer
(Date)
rtfis CONTRACT IS NOT VALID UNTIL RATIFIED BY THE BOARD OF TRUSTEES
APPROVE AS TO FORM: ATTEST: rev. 7/20/07
D. I3WABAUER, CITY ATTORNEY RANDI JOHL, CITY CLERK
1. AA#
2. JV#
u
Deputy City Manager/Internal Services Manager Date
Submit completed fonn to the Budget Divisionwith any required documentation.
Final approval will be provided in electronic copy format.
FUND# BUS. UNIT# ACCOUNT# ACCOUNTTITLE AMOUNT
A
347 6035 LUSD After School Services $177,070
SOURCE OF
FINANCING
B.
347 347213 7103 Part-timesalary $154,187
USE OF
347 347213 7202 Telephone $175
FINANCING
347 347213 7305 Uniforms $750
347 347213 7323 Professional services $750
347 347213 7355 Generalsu lies $750
Total $156,612
Please provide a description of the project, the total cost of the project, as well asjustification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Following the Fiscal Year 2012113 budget preparation, Lodi Unified School District requested the Parks, Recreation and Cultura
Services Department add four new schools to the Bridge (ASES) Program for additional projected revenue of $177,070 (total FY
revenue of $573,980). The additional revenue covers direct costs and reimburses the PRCS Department for administrative
expenses related to operating this 13 -site program.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: 6/20/12 Res No: Attachopy of resolution to this form.
DepartmentHead Signature:
u
Deputy City Manager/Internal Services Manager Date
Submit completed fonn to the Budget Divisionwith any required documentation.
Final approval will be provided in electronic copy format.
�Y�1���L�1i•li•L���SF�I�Z:
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACT BETWEEN LODI UNIFIED SCHOOL
DISTRICT AND THE CITY OF LODI TO PROVIDE THE
BRIDGE PROGRAM AT 13 LOCATIONS DURING
FISCALYEAR 2012/13; AND FURTHER
APPROPRIATING FUNDS
WHEREAS, Lodi Unified School District is the recipient of an After School
Education and Safety (ASES) Program grant, which provides funds for after-school
enrichmentfor K-8 students participating in Lodi Unified's Bridge Program.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a contract in the amount of $573,980 between
Lodi Unified School District (Grantee) and the City of Lodi (Sub -recipient) to provide the
Bridge program at 13 locations during Fiscal Year 2012/13; and
BE IT FURTHER RESOLVED that funds in the amount of $156,612 be
appropriated from Lodi Unified School District ASES Program.
Dated: June 20, 2012
hereby certify that Resolution No. 2012-106 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held June 20, 2012, by the following
vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, and
Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
;TOHL
City Clerk
2012-106