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AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Contract for 2012 Utility Frame
and Cover Adjustment Project, Various Locations, with Teichert Construction, of
Roseville ($183,690) and Appropriating Funds ($20,000)
MEETING DATE:
PREPARED BY:
June 20,2012
Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Managerto execute contractfor
2012 utility frame and cover adjustment project, various locations,
with Teichert Construction, of Roseville, in the amount of $183,690,
and appropriating funds in the amount of $20,000.
BACKGROUND INFORMATION: This project consists of adjusting water valves and manhole frames
and covers to grade, performing approximately 10,100 square feet
of pavement repair at various locations throughout the City and
other incidental and related work, all as shown on the plans and specifications for the project.
The pavement around the utility frames and covers at these locations has deteriorated, causing uneven
surfaces. Many locations also have pavement failures that need to be repaired. This project will target
the locations throughout the City, as presented in Exhibit 1.
This project is budgeted for Fiscal Year 2012/13. Staff is requesting an appropriation of $20,000 to cover
staff costs associated with the project.
Specifications for this project were approved on March 21, 2012. The City received the following seven
bids for this project on April 17, 2012.
Bidder
Location
Bid
Engineer's Estimate
$159,960
Teichert Construction
Roseville
$183,690
A.M. Stephens Construction
Lodi
$206,865
Flowline Construction
Sacramento
$218,793
Central Valley Eng. & Asphalt
Roseville
$219,392
Vinciguerra Construction
Jackson
$225,250
Arrow Construction
Sacramento
$256,000
Rolfe Construction
Atwater
$258,060
FISCAL IMPACT: Reduction in annual maintenance costs
APPROVED: I JU
Konradt Bartlam, City Manager
KAWP\PR0JECTS\STREETS\2012 Utility Frame—CoverAdjustmentProject\CAward.doc
5/30/2012
Adopt Resolution Authorizing City Manager to Execute Contractfor 2012 Utility Frame and Cover
Adjustment Project, Various Locations, with Teichert Construction, of Roseville ($183,690) and
Appropriating Funds ($20,000)
June 20,2012
Page 2
FUNDING AVAILABLE: Requested Appropriation:
Water Capital (181): $10,000
Wastewater Capital (171): $10,000
� e
Jordan ers
Deputy City Manager/internal Services Director
Wally S delin
Public Works Director
Prepared by Lyman Chang, Senior Civil Engineer
FWS/LC/pmf
Attachment
cc: Deputy Public Works Director— Utilities
K:\WP\PROJECTS\STREETS\2012 Utility Frarne-CoverAdjusimentProject\CAward.doc 5/30/2012
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2012 UTILITY FRAME AND ADJUSTMENT
PROJECT, VARIOUS LOCATIONS CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and TEICHERT CONSTRUCTION, herein referred to as the
"Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents, which are filed in the Public Works
Department and which are incorporated herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 2002 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
CONTRACT.DOC 1 04/17/2012
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the necessary work to adjust water valves and manhole frames and covers to grade,
and perform approximately 10,100 square feet of pavement repairs at various locations
throughout the City of Lodi and other incidental and related work, all as shown on the plans and
specifications for "2012 Utility Frame and Adjustment Project, Various Locations".
CONTRACT ITEMS
ITEM
EST'D.
NO.
DESCRIPTION
UNIT
QTY
UNIT
PRICE
TOTAL PRICE
1.
Traffic Control
LS
1
$
16,780.00
$
16,780.00
2.
Pavement Repair
SF
10,100
$
7.60
$
76,760.00
3.
Adjust Manhole Frame and
Cover to Grade
EA
30
$
700.00
$
21,000.00
4.
Adjust Water Valve Frame and
Cover to Grade
EA
126
$
425.00
$
53,550.00
5.
Adjust Survey Monument Frame
and Cover to Grade
EA
3
$
1,000.00
$
3,000.00
6.
Furnish Water Valve Frame and
Cover
EA
126
$
100.00
$
12,600.00
TOTAL $ 183,690.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
201 1UtilityFrame_coverpoc4 2 04117112
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 35 WORKING DAYS.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
By:
Konradt Bartlam
City Manager
By: Date:
Title
(CORPORATE SEAL)
Attest:
City Clerk
Approved As To Form
D. Stephen S, ab r
City Attorney\
201 1UtilityFrame_CoverD=4 3 04/17/12
1. AA#
2. JV#
FUND#
A. 171
SOURCE OF 181
FINANCING
B. 171
USE OF 181
FINANCING
BUS. UNIT# I ACCOUNT# I ACCOUNT TITLE
3205 Fund Balance
3205 Fund Balance
171049 1 1825.1850 12012 UtilitV Frame& Cover
181049 1 1825.2150 12012 Utilitv Frame &Cover
IPlease provide a description of the project, the total cost of the project, as well as justification for the
irequested adjustment. If you need more space, use an additional sheet and attach to this form.
Contract for 2012 Utility Frame and CoverAdjustment projectwith Teichert Construction.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: Res No, Attach copy of resolution to this form.
Department Head Signature:
Submit completed form to the Budget Division with any required documentation.
Final approval will be provided in electronic copy format.
AMOUNT
10.000.00
10,000.00
10.000.00
RESOLUTION NO. 2012-103
A RESOLUTION OF THE LODI CITY COUNCILAWARDING
CONTRACT AND AUTHORIZING THE CITY MANAGER TO
EXECUTE CONTRACT FOR 2012 UTILITY FRAMEAND COVER
ADJUSTMENT PROJECT, VARIOUS LOCATIONS, AND
FURTHER APPROPRIATING FUNDS
TT1-r---
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on April 17, 2012, at
11:00 a.m., for 2012 Utility Frame and Cover Adjustment Project, Various Locations, described
in the plans and specifications therefore approved by the City Council on March 21, 2012; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
Engineer's Estimate $159,960
Teichert Construction $183,690
A.M. Stephens Construction $206,865
Flowline Construction $218,793
Central Valley Eng. & Asphalt $219,392
Vinciguerra Construction $225,250
Arrow Construction $256,000
Rolfe Construction $258,060
WHEREAS, staff recommends awarding the contract for 2012 Utility Frame and Cover
Adjustment Project, Various Locations, to the low bidder, Teichert Construction, of Roseville,
California, in the amount of $183,690.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for 2012 Utility Frame and Cover Adjustment Project, Various Locations, to the low
bidder, Teichert Construction, of Roseville, California, in the amount of $183,690; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract; and
BE IT FURTHER RESOLVEDthat funds in the amount of $20,000 be appropriated from
the Water Capital and Wastewater Capital Funds for this project.
Dated: June 20,2012
hereby certify that Resolution No. 2012-103 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 20, 2012, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, and Mayor Mounce
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— Nakanishi
ABSTAIN: COUNCIL MEMBERS— None
kZ�JOHL
City Clerk
2012-103