HomeMy WebLinkAboutAgenda Report - June 20, 2012 C-18AGENDA ITEM (��el �
CITY OF LODI
• COUNCIL COMMUNICATION
9M
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Contract with
George Reed, Inc., of Modesto, for 800 Tons of Asphalt Materialsfor Fiscal
Year 2012/13 ($57,701)
MEETING DATE: June 20,2012
PREPARED BY: PublicWorks Director
RECOMMENDEDACTION: Adopt resolution authorizing City Manager to execute contract with
George Reed, Inc., of Modesto, for 800 tons of asphalt materials for
Fiscal Year 2012/13, in the amount of $57,701.
BACKGROUND INFORMATION: The asphalt materials purchase is needed to carry out preventative
street maintenance and repairs. In the pastfew years, due to
budget shortfalls, the street maintenance program did not include a
thin overlay program but only purchased materials needed for localized repairs.
This year, the Streets and Drainage Division plans to increase its focus on street pavement maintenance.
The amount of asphalt requested for FY 2012/13 is an increase of 300 tons over prior years to accommodate
localized repair needs and a thin overlay program. The contract includes the purchase of cold patch
material, traditionally purchased on an as -needed basis, in order to stabilize costs and to better track material
usage. The bid documents included an optional cost for deliverythat none of the bids included. As a result,
delivery will be separately contracted, if needed.
Specifications for this projectwere approved on May 2, 2012. The City received the following two bids for
this project on May 30, 2012. The project estimate for this projectwas $50,000.
Bidder Location Bid
George Reed, Inc. Modesto, CA $57,701
Granite Construction Company Watsonville, CA $68,985
FISCAL IMPACT: Preventative maintenance extends the useful life of our streets and reduces
future street reconstruction costs.
FUNDING AVAILABLE: Measure K Fund (325039)
r_lkw� 'V I r_—
Jor n Ayers
Deputy City Manager/Internal Services Director
J�Vaam L-"t—
F.
Wally Sai6helin
PublicWorks Director
Prepared by Kathryn E. Garcia, Compliance Engineer
FWS/KMG/pmf
cc: Deputy PublicWorks Director— Utilities
Compliance Engineer
APPROVED:
K:\WP\COU NCIL\2012WwardAsphalt. doc
Konradt Bartlam, City Manager
6/4/2012
ASPHALT MATERIALS FY 2012-2013
CONTRACT PAGE 1
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and GEORGE REED, INC., herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE i - T hat for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City, the Contractor agrees with the City, at to
furnish all the materials as described in the Contract Documents which are hereby made a part
of the Contract; the Contractor also agrees, in accordance with Section 2.4, "Ordering," of the
General Provisions, that should it not be possible in certain instances for the supplier to make
material available to the City, the City reserves the right to obtain the required materials from
other vendors. The contract supplier shall have no recourse or claim against the City for any
such purchases.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials according to the terms and conditions for
the price herein, and hereby contracts to pay the same as set forth in Section 2.5,
"Measurement and Payment," of the General Provisions, in the manner and upon the conditions
above set forth; and the said parties for themselves, their heirs, executors, administrators,
successors and assigns, do hereby agree to the full performance of the covenants herein
contained.
ARTICLE III - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials embraced in this agreement; and any adjustments to
contract prices during the term of this contract shall be in accordance with Section 2.3,
"Adjustment in Contract Prices" of the General Provisions for paving asphalt price fluctuations
exceeding ten percent (10%); the Contractor also agrees to provide documentation of any price
fluctuations, with compensation adjustments provided, prior to the invoicing of said price
increases, in the manner and according to the Plans and Contract Documents and the
requirements of the Engineer under them, to -wit:
R:\GROUP\STREETS\ASPHALT\2012-2013\Asphalt Contract 2012-13.doc 05/31/2012
ASPHALT MATERIALS FY 2012-2013
CONTRACT PAGE 2
ASPHALT MATERIALS
2012/2013
ITEM 1. 9.5mm (318") Max Medium Type A, PG 64-16 or 64-10
Estimated Annual Quantity 400 Tons
PRICE PER TON: $65.00
TAX: $5.04
ADDITIONAL COSTS
(fuel surcharge, energy adjustments, etc., if any) $0.0
TOTAL COST PER TON (F.O.B. Plant) $70.04
DELIVERY COST PER TON (Optional) N/A
DELIVERY STANDBY COST PER HOUR
(wait over 15 minutes) N/A
ITEM 2. 12.5m (112") Max Medium Type A, PG 64-10
Estimated Annual Quantity 300 Tons
PRICE PER TON: $63.50
TAX: $4.92
ADDITIONAL COSTS
(fuel surcharge, energy adjustments, etc., if any) $0.00
TOTAL COST PER TON (F.O.B. Plant) $68.42
DELIVERY COST PER TON (Optional) N/A
DELIVERY STANDBY COST PER HOUR
(wait over 15 minutes) N/A
ITEM 3. Cutback
Estimated Annual Quantity
100 Tons
PRICE PER TON:
$85.00
TAX:
$6.59
ADDITIONAL COSTS
(fuel surcharge, energy adjustments, etc., if any)
$0.00
TOTAL COST PER TON (F.O.B. Plant)
$91.59
DELIVERY COST PER TON (Optional)
N/A
DELIVERY STANDBY COST PER HOUR
(wait over 15 minutes)
N/A
Loads may be six (6), twelve (12) or twenty-five (25) tons.
Plant Location: 17300 E. Jahant Road
Clements, CA 95227
Telephone: (209) 759-3331 / Fax: (209) 334-0790
Fee for Asphalt Recycling, $0.00 per ton.
R:\GROUP\STREETS\ASPHALT\2012-2013\Asphalt Contract 2012-13.doc 05/3112012
ASPHALT MATERIALS FY 2012-2013
CONTRACT PAGE 3
ARTICLE IV - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE V - It is further expressly agreed by and between the parties hereto that, should there
be any conflict between the terms of this instrument and the Bid Proposal of the Contractor,
then this instrument shall control and nothing herein shall be considered as an acceptance of
the said terms of said proposal conflicting herewith.
ARTICLE VI - The purchase of asphalt material shall be for the period of July 1, 2012 through
June 30, 2013 for the City of Lodi.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR
Authorized Signature
Title
TYPE OF ORGANIZATION
Individual, Partnership or Corporation
Address
CITY OF LODI
a Municipal corporation
Konradt Bartlam
City Manager
Attest:
Randi Johl, City Clerk
Approved as to Form:
Dated:
(Affix corporate seal if Corporation)
Telephone
D. Stephen Schwabauer
City Attorney
R:\GROUP\STREETS\ASPHALT\2012-2013\Asphalt Contract 2012-13.doc
05/31/2C[2
RESOLUTION NO. 2012-102
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING CONTRACTAND AUTHORIZING THE
CITY MANAGER TO EXECUTE CONTRACT FOR 800 TONS
OF ASPHALT MATERIALS FOR FISCALYEAR 2012/13
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on May 30, 2012, at
11:00 a.m., for 800 tons of asphalt materials for fiscal year 2012/13, described in the
specifications therefore approved by the City Council on May 2, 2012; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
George Reed, Inc $57,701
Granite Construction Company $68,985
WHEREAS, staff recommends awarding the contract for 800 tons of asphalt materials
for fiscal year 2012/13 to the low bidder, George Reed, Inc., of Modesto, California, in the
amount of $57,701.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for 800 tons of asphalt materials for fiscal year 2012/13 to the low bidder,
George Reed, Inc., of Modesto, California, in the amount of $57,701; and
BE IT FURTHER RESOLVEDthat the City Manager is hereby authorized to execute the
contract on behalf of the City of Lodi.
Dated: June 20,2012
------------------------------------------------------------------------
I hereby certify that Resolution No. 2012-102 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 20, 2012, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, and Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
A JOHL
City Clerk
2012-102