HomeMy WebLinkAboutAgenda Report - June 20, 2012 C-12AGENDA ITEM C "I I"
CITY OF LODI
COUNCIL
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute One -Year Extension of
Contract with TruGreen Landcare, of Rancho Cordova, for Maintenance of Lodi
Consolidated Landscape Mai ntenanceAssessment District No. 2003-1 for Fiscal
Year 2012113 ($24,949.60)
MEETING DATE: June 20, 2012
PREPARED BY: PublicWorks Director
RECOMMENDED ACTION: Adopt resolution authorizing City Managerto execute one-year
extension of contractwith TruGreen Landcare, of Rancho Cordova,
for maintenance of Lodi Consolidated Landscape Maintenance
Assessment District No. 2003-1 for Fiscal Year 2012/13 in the amount of $24,949.60.
BACKGROUND INFORMATION: This project provides for the contract landscape maintenance of
Lodi Consolidated Landscape Maintenance Assessment District
No. 2003-1. This contract will cover Zones 1, 2, 4, 5, 6, 8, 11, 13
and 15. The remaining zones do not have landscape maintained through this contract.
City Council awarded the contract for the maintenance of Lodi Consolidated Landscape Maintenance
Assessment District No. 2003-1 for Fiscal Year 2011/12to TruGreen Landcare on April 20, 2011. Project
specifications contain a provision to extend the contract, and TruGreen Landcare has agreed to continue
to provide the same level of service at no increase in cost to the City. Due to the high quality of service
provided by TruGreen Landcare, staff recommends extending the contract for the upcoming fiscal year.
FISCAL IMPACT: Maintenance of existing landscape improvements enhances the City's
appearance for its residents and visitors.
FUNDING AVAILABLE: Lodi Consolidated Landscape Maintenance Assessment District No. 2003-1
revenue accounts (502501, 503501, 506501, 507501, and 509501).
Jor an vers
Deputy City Manager/Internal Services Director
J/V1 9 //.. 1� I , - /I I
F. Wally S6hdelin
Public Works Director
Prepared by Kathryn E. Garcia, Compliance Engineer
FWS/KMG/pmf
cc: Deputy Public Works Director— Utilities
Compliance Engineer
APPROVED:
Konradt Bartlam, City Manager
K:\WP\DEV_SERV\LandscapeDistrict\CContractExtension2012.doc 6/4/2012
CONTRACT EXTENSION AGREEMENT
MAINTENANCE OF LODI CONSOLIDATED LANDSCAPE ASSESSMENT DISTRICT2003-1
2011/12ANNUAL CONTRACT
THIS CONTRACT EXTENSION AGREEMENT, made and entered this day of
June, 2012, by and between the CITY OF LODI, a municipal corporation, hereinafter called
"Owner", and TRUGREEN LANDCARE, LLC, hereinafter called "Contractor."
WITNESSETH:
WHEREAS; Contractor and Owner entered into the Contract for the Maintenance of
Lodi Consolidated Landscape Assessment District2003-1, 2011/2012 on June 9, 2011.
2. WHEREAS; both parties desire to extend the contract in accordance with Section 5.000
Item 1.5, Option to Renew, of the Special Provisions.
3. WHEREAS; the contract shall not exceed the contract price of $24,949.60 for the
duration of this extension.
4. TERM AND TERMS: The term of this Contract Extension Agreement shall be for a
period of one (1) year, commencing July 1, 2012, and terminating June 30, 2013. All
other terms and conditions will remain as set forth as reflected in the Contract for the
Maintenance of Lodi Consolidated Landscape Assessment District 2003-1, 2011/2012,
attached hereto as Exhibit A and made a part hereof as though fully set forth herein.
5. INSURANCE: Contractor shall provide insurance as set forth in the attached Exhibit B,
Insurance Requirementsfor Contractor.
IN WITNESS WHEREOF, Owner and Contractor have executed this Contract Extension
Agreement on , 2012.
CITY OF LODI, a municipal corporation TRUGREEN LANDCARE, LLC.
hereinabove called "Owner" hereinabove called "Contractor'
KONRADT BARTLAM
City Manager
Attest:
RANDI JOHL, City Clerk
Approved as to Form:
- I"&, M�k
D. STEPHEN Attorney
,�►Ob*
KEVI N ARNETT
Branch Manager
R;\GROUP\STREETS\LANDSCAPE\Assessment Districts\20 12-2013 \Contract Extension Form (TruGreen 2012-13).doc 5/24/2012
-]
Exhibit A
MAINTENANCE OF LODI CONSOLIDATED LANDSCAPE
ASSESSMENT DISTRICT 2003-1,201112012
CONTRACT
THIS CONTRACT, made by and between the CITY OF LODI, State of California, herein
referred to as "City" and TRUGREEN LANDCARE, IW, herein referred to as "Contractor".
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete contract consists of the following documents, which are filed in the Public Works
Department, and which are incorporated herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
Special Provisions
Bid Proposal
Contract
Vicinity Maps
Water Conservation Ordinance
The July 1992 Edition Standard
Specifications, State of California
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I That for and in consideration of the payments and agreements hereinafter
mentioned, the Contractor agrees with the City, at Contractor's cost and expense, to do all the
work and furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to maintain in a good workmanlike and substantial mannerto
the satisfaction of the City the proposed maintenancecf landscaped areas.
ARTICLE 11 The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractorwill pay the general
prevailing wage rate and other employer payments for health and welfare, pension, vacation,
travel time, and subsistence pay, apprenticeship or other training programs. The responsibility
for compliance with these Labor Code requirements is on the prima contractor.
ARTICLE III And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing the work contemplated and embraced in this agreement; also for all
loss or damage arising out of the nature of the work aforesaid or from the action of the
elements, or from any unforeseen difficulties or obstructions which may arise or be encountered
in the prosecution of the work until its acceptance by the City, and for all risks of every
description connected with the work: also for all expenses incurred by or in consequence of the
suspension or discontinuance of work; and for well and faithfully completing the work, and the
whole thereof, in the manner and according to the Contract Documents and the requirements cf
the Engineer underthem, to -wit:
ARTICLE IV By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for Workers' Compensation or to undertake self-insurance in accordance with
the provisions of that code, and Iwill comply with such provisions before commencing the
performance of the work of this contract,
K:\WP\DFVSER\ALandoospeDistrlct\Contract 201 ldoo 1 03/02/2011
K:1WPIDE\ SERV1LandseapeDistricflCOntract201Idoe 2 03/02/2011
MAINTENANCE OF ASSESSMENT DISTRICT
LANDSCAPE AREAS BASED ON WEEKLY SERVICE
BID PRICE- INDIVIDUAL ITEM PER WEEK
4
M
91
SITE
DESCRIPTION& LOCATION
Square
Feet
PRUNING
AS
NEEDED
WEED
CONTROL
LITTER
PICKUP
IRRIGATION
MAINTENANCE
WEEKLY TOTAL
PERSITE
1
82020
NAN Stockton St and Almond Dr
16,470
42.00
6.95
8.00
8.00
64.95
2
82022
N side cf Almond it E/O Stockton St
4,950
3.75
4.75
4.00
4.00
16.50
3
R2014
Traffic Circle - Cherywood
1,256
3.75
3.75
4.00
4.00
15.50
4
T1591
N side of Harney Ln - Poppy Dr to west end
14,850
15.00
4.75
4.00
4.00
27.75
5
T1594
N side cf Harney Ln - Poppy Drto east end
9,787
20.75
6.75
8.00
8.00
43.50
6
T1298
N side of Harney Ln - Legacy Wy to west end
12,8251 26.00
6.95
8.00
8.00
48.95
7
T1349
West side of Mills Av - Harney Ln to Wyndam
Wy
7,965
7.50
6.95
4.00
4.00
22.45
8
T2182
T2194
I Harney Ln - Panzani Wy to Porta Rosa Wy
1,020
2.00
3.30
2.00
2.00
9.30
9
Harney Ln - Panzani Wy to Cherokee Ln
14,981
7.50
6.95
4.00
4.00
22.45
K:1WPIDE\ SERV1LandseapeDistricflCOntract201Idoe 2 03/02/2011
13
14
T2164
Villas common drives - Massarosa Ln east
2,880
NA
MAINTENANCE OF ASSESSMENT DISTRICT
0.40 ' NA 1
4.15
T2163
LANDSCAPE AREAS BASED ON WEEKLY SERVICE
BID PRICE -INDIVIDUAL ITEM PER WEEK
Villas common drives- Massarosa Ln west
2,880
NA
3.75
Square
PRUNING
T2173
15 T2173
Wo common drives - San Pietro Ln
2,880 NA
M
0.40
NA 4.15
Feet
AS
WEED
LITTER
IRRIGATION
WEEKLY TOTAL
0.40
SITE
DESCRIPTION& LOCATION
171
NEEDED
CONTROL
PICKUP
MAINTENANCE
PER SITE
4.15
18
West side of Cherokee Ln - Harney Ln to north
Was common drives -Vaiiini Ln
12,880
I NA
3.75
0.40
NA
4.15
19
T2184
Villas common drives -Marano Ln
15.00
6.95
4.00
4.00
29.95
10
T2176
end
20,650
2,880
NA
3.75
0.40
NA
11 T2153
VZ% common drives -Via Marco Ln
2,880
NA
3.75
0.40
NA
4.15
12
T2157
Villas common drives-Corfno Ln
2,880
NA
3.75
0.40
NA
4.15
13
14
T2164
Villas common drives - Massarosa Ln east
2,880
NA
3.75
0.40 ' NA 1
4.15
T2163
14
15
T2163
Villas common drives- Massarosa Ln west
2,880
NA
3.75
0.40
NA 4.15
T2173
15 T2173
Wo common drives - San Pietro Ln
2,880 NA
3.75
0.40
NA 4.15
16 1
T2175
Villas common drives-Fefino Ln
2,880
NA
3.75
0.40
NA
4.15
171
T2166
Villas common drives -Palazzo Ln
2,880
NA 3.75
0.40 NA
4.15
18
T2183
Was common drives -Vaiiini Ln
12,880
I NA
3.75
0.40
NA
4.15
19
T2184
Villas common drives -Marano Ln
2,880
NA
3.75
0.40
NA
4.15
20
T2185
Villas common drives-Mercato Ln
2,880
NA
3.75
0.40
NA
4.15
21
T1300
Walkway - Katnichto Wyndham
5625 2.00
13.00
4.00
4.00 23.00
22
T1200
Lower Sacramento Rd-Vintage0aks to north end
1,701 3.75
3.75
4.00
4.00 15.50
K\WPIDEV SERWandscapeD"rsticW.ontrae2011-doe 3 03/02/2011
RF=REVERSE FRONTAGE
ART= V It s further expressly agreed by and between the parties heretothat, should there be any conflict between the terms of this
instrument and the Bid Proposal aEthe Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance
aE the said terms of said proposal conflicting herewith.
K\WPMEV SMVU-mdsppeD-mMeAContract2011.doc 41 03/02/2011
MAINTENANCE OF ASSESSMENT DISTRICT
LANDSCAPE
LANDSCAPE AREAS BASED ON WEEKLY SERVICE j
BID PRICE - INDIVIDUAL ITEM PERWEEK
_
PRUNING
M
M
S mare
AS
WEED
LITTER
IRRIGATION
WEEKLY TOTAL
SITE
DESCRIPTION & LOCATION
yet
NEEDED
CONTROL
PICKUP
MAINTENANCE
PER SITE
Lower Sacramento Road —Vintage Oaks to
3.75
3.75
4.00
4.00
15.50
23
T1210
south end
1,701
Lower Sacramento Road — Center median east
3.75
3.75
4.00
4.00
15.50
24
T1109
half fronting subdivision
2,394
25
T1396
Harney Lane—E10 Legacy Wy to east end
9,112
15.00
3.75
2.00
2.00
22.75
26
J2595 Nlside Victor Rd. EIO Guild
1 16,0001
22.50
6.25
8.00 8.00
44.75
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ANNUALIZED COST BASED ON ONE VISIT PER WEEK (52 Weeks) GRAND TOTAL
$24,949.60
RF=REVERSE FRONTAGE
ART= V It s further expressly agreed by and between the parties heretothat, should there be any conflict between the terms of this
instrument and the Bid Proposal aEthe Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance
aE the said terms of said proposal conflicting herewith.
K\WPMEV SMVU-mdsppeD-mMeAContract2011.doc 41 03/02/2011
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THATTHE PERIODFOR
THIS CONTRACT IS JULY 1,2011 THROUGH JUNE 30,2012, AND THE CONTRACTOR
AGREES TO SUBMIT MONTHLY BILLINGS NO LATER THAN THE 10TH OF EACH MONTH.
IN WITNESS WHEREOF, the parties hereto have hereunder set their hands the day and year first
written.
it rU felt^ r Dated: �{ .� 5 " Z (< 2011
CONTRACTOR06
-4� ,
Authorized Signature
Gr-�_�h Manag.er'
Title
TYPE OF O GANIZATION
Individual, Partnership or Corporation
Address
CITY OF LODI
a Municipal corporation
(Affix corporate seal if Corporation)
� 1
Telephone
Konradt Bartlam Date
City Manager
Atte .
a o
City Clerk
Approved as to Form:
D. Stephen Schw a
City Attorney
Date
K:\WPIDEN SERVllandscapeDisbicilContract 2011.doc 603/0212011
Exhibit b-]
5-413insurance Requirements for Contractor The Contractor shall take out and maintain during the life of this
contract, insurance coverage as listed below. These insurance policies shall protect the Contractor and any
subcontractor performing work covered by this contract from claims for damages for personal injury, including
accidental death, as well as from claims for property damages, which may arise from Contractor's operations under
this contract, whether such operations be by Contractor or by any subcontractor or by anyone directly or indirectly
employed by either of them, and the amount of such insurance shall be as follows:
COMPREHENSIVE GENERAL LIABILITY
$2,000,OOOEa, Occurrence
$2,000,000 Aggregate
COMPREHENSIVE AUTOMOBILE LIABILITY
$1,000,000 Bodily Injury Ea. Person
$1,000,000 Bodily Injury Ea. Occurrence
$1,000,000 Property Damage- Ea. Occurrence
NOTE: Contractor agrees and stipulates that any insurance coverage provided to the City of Lodi shall provide for a
claims period following termination of coverage which is at least consistent with the claims period or statutes of
limitations found in the California Tort Claims Act (California Government Code Section 810 et seq.),
A copy of the certificate of insurance with the following endorsements shall be furnished to the City:
(a) Additional Named Insured Endorsement
Such insurance as is afforded by this policy shall also apply to fhe City of Lodi, its elected and appointed
Boards, Commissions, Officers, Agents, Employees, and Volunteers as additional named insureds.
(b) Primary Insurance Endorsement
Such insurance as is afforded by the endorsement for the Additional Insureds shall apply as primary insurance.
Any other insurance maintained by the City of Lodi or its officers and employees shall be excess only and not
contributing with the insurance afforded by this endorsement.
(c) Severability of Interest Clause
The term "insured" is used severally and not collectively, but the inclusion herein of more than one insured shall
not operate to increase the limit of the company's liability,
(d) Notice of Cancellation or Change in Coverage Endorsement
This policy may not be canceled nor the coverage reduced by the company without 30 days' prior written notice
of such cancellation or reduction in coverage to the City Attorney, City of Lodi, P.O. Box 3006, Lodi, CA 95241.
5-414Compensation Insurance The Contractor shall take out and maintain during the life of this contract, Worker's
Compensation Insurance for all of Contractor's employees employed at the site of the project and, if any work is
sublet, Contractor shall require the subcontractor similarly to provide Worker's Compensation Insurance for all of the
latter's employees unless such employees are covered by the protection afforded by the Contractor, In case any
class of employees engaged in hazardous work under this contract at the site of the project is not protected under the
Worker's Compensation Statute, the Contractor shall provide and shall cause each subcontractor to provide
insurance for the protection of said employees. This policy may not be canceled nor the coverage reduced by the
company without 30 days' prior written notice of such cancellation or reduction in coverage to the City Attorney, City
of Lodi, P.O. Box 3006, Lodi, CA 95241.
NOTE: Certificate HolderAddress: City of Lodi
221 West Pine Street
Lodi CA 95240
RESOLUTION NO. 2012-97
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING CITY MANAGER TO EXECUTE
ONE-YEAR EXTENSION OF CONTRACT FOR
MAINTENANCE OF LODI CONSOLIDATED
LANDSCAPE MAINTENANCE ASSESSMENT
DISTRICT NO. 2003-1
WHEREAS, on April 20, 2011, City Council awarded the contract for the
maintenance of Lodi Consolidated Landscape Maintenance Assessment District
No. 2003-1 for Fiscal Year 2011/12 to TruGreen LandCare, cf Rancho Cordova,
California; and
WHEREAS, the specifications included an option to renew the contract, and
TruGreen LandCare has offered to extend the existing contract prices through 2013 with
no cost increase; and
WHEREAS, staff recommends executing a one-year extension of the contract
with TruGreen Landcare.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the one-year extension of the contract with TruGreen Landcare, of
Rancho Cordova, California, for the maintenance of Lodi Consolidated Landscape
Maintenance Assessment District No. 2003-1 for Fiscal Year 2011/12 in the amount of
$24,949.60; and
BE IT FURTHER RESOLVED that the City Council does hereby authorize the
City Managerto execute the contract extension.
Dated: June 20, 2012
I hereby certify that Resolution No. 2012-97 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 20, 2012, by the following vote:
AYES: COUNCIL MEMBERS— Hansen, Johnson, Katzakian, and
Mayor Mounce
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
1-7
JOHL
City Clerk
2012-97