HomeMy WebLinkAboutAgenda Report - June 20, 2012 C-08�Ir
AGENDA ITEM C W
A% CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Authorizing City Managerto Execute Contractfor 2012 Streets
Crack Sealing with Graham Contractors, Inc., of San Jose ($79,216.02)
MEETING DATE: June 20,2012
PREPARED BY: PublicWorks Director
RECOMMENDED ACTION: Adopt resolution authorizing City Managerto execute contractfor
2012 streets crack sealing with Graham Contractors, Inc., of
San Jose, in the amount of $79,216.02.
BACKGROUND INFORMATION: This project consists of crack sealing approximately 2,300,000
square feet of various City streets. The primary cause of asphalt
failure is water infiltration into the street sub -grade. Crack sealing is
one of the most basic and important preventative maintenance practices, but the work can only be
performed during the warm summer months. In an effort to maximize the street area sealed during the
summer months, this maintenance program will be contracted out. Last year approximately 1.5 million
square feet of streets were treated. This contract will treat approximately 2.3 million square feet.
Plans and specifications for this projectwere approved on March 21, 2012. The City received the following
three bids for this project on April 12, 2012. The project estimate for this project was $80,000.
Bidder
Location
Bid
Graham Contractors, Inc. San Jose $ 79,216.02
Valley Slurry Seal West Sacramento $ 120,299.40
California Pavement Maintenance Sacramento $ 136,188.00
FISCAL IMPACT: Crack sealing extends the useful life of the City streets.
FUNDING AVAILABLE: Measure K Maintenance Fund (325028)
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Jor n Ayers
Deputy City Manager/Internal Services Director
F. Wally ndelin
PublicWorks Director
Prepared by Kathryn E. Garcia, Compliance Engineer
FWS/KMG/pmf
cc: Deputy PublicWorks Director— Utilities
Compliance Engineer
APPROVED:
Konradt Bartlam, City Manager
K:\WP\COUNCIL\2012WwardCrackSeal.d00 5/31/2012
2012 CRACK SEALING VARIOUS CITY STREETS
CONTRACT PAGE1
CITY OF LODI, CALIFORNIA
THIS CONTRACT, made by and between the CITY OF LODI, State of California, herein
referred to as "City" and GRAHAM CONTRACTORS, INC., herein called "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete contract consists of the following documents, which are filed in the Public Works
Department, which are incorporated herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bond
The July 1992 Edition Standard
Specifications, State of California
Business and Transportation
Agency, Department of
Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I That for and in consideration of the payments and agreements hereinafter
mentioned to be made and performed by the City and under the condition expressed in the
bond bearing even date with these presents and hereunto annexed, the Contractor agrees with
the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
perform and complete in a good workmanlike and substantial manner and to the satisfaction of
the City as shown and described in the Contract Documents which are hereby made a part of
the Contract.
ARTICLE II The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5-600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general
prevailing wage rate and other employer payments for health and welfare, pension, vacation,
travel time, and subsistence pay, apprenticeship or other training programs. The responsibility
for compliance with these Labor Code requirements is on the contractor.
2012 CRACK SEALING VARIOUS CITY STREETS
CONTRACT PAGE2
ARTICLE IV And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing the work contemplated and embraced in this agreement; also for
all loss or damage arising out of the nature of the work aforesaid or from the action of the
elements, or from any unforeseen difficulties or obstructions which may arise or be encountered
in the prosecution of the work until it's acceptance by the City, and for all risks of every
description connected with the work; also for all expenses incurred by or in consequence of the
suspension or discontinuance of work; and for well and faithfully completing the work, and the
whole thereof, in the manner and according to the Contract Documents and the requirements of
the Engineer under them, to -wit:
Perform the work necessary for the sealing of existing transverse and longitudinal cracks and
joints and random cracks in bituminous pavement surfaces and other incidental and related
work in accordance with these specifications.
2012 CRACK SEALING VARIOUS CITY STREETS
BID PROPOSAL
BID ITEM 1 _ CRACK SEALING VARIOUS CITY STREETS
The work consists of thoroughly cleaning and sealing the existing transverse and longitudinal
cracks and joints and random cracks in bituminous pavement surfaces and includes other
incidental and related work as shown in the specifications. The quantity shown for bidding
purposes has been approximated. Actual payment for the work will be determined by field
measurements of the work completed. Additionally, the tonnage of sealant used for each street
segment is to be reported to the City.
Item
Road Name
From Address
To Address
Approximate
Area
(SF)
Price per Total Cost
Square Foot per Street
1
Beckman Rd.
Hwy. 99offramp
Kettleman Ln.
337,300
$0.034 11,771.
2
Cherokee Ln. NB
HWY 99 off ramp
Pioneer Dr.
355,300
$0.034 12,399.
3
Cherokee Ln. SB
Pioneer Dr.
Harney Ln.
457,900
$0.034 15, 980.7
4
Elm St.
Main St.
Cherokee Ln.
136,400
$0.0349 4,760.3
5
Pine St.
Main St.
Guild Av.
305,6001
$0.0349 10, 665.
7 I
Church St. I
Vine St. ,
Swain Dr. I
231,400
$0.0349) 8,075.86
8 Fairmont Av. Tokay St. I York St. 1 66,400 $0.03491 2,317.36
1 9 I Fairmont Av. 1 Cardinal St. I Kettleman Ln. 1 54,500 $0.03491 1,902.051
1 10 1 Hutchins St. I Lodi Av. I Kettleman Ln. 1 275,8001 $0.034 9,625.9
TOTALS 2,269,800 1 1 79,216.02
References must be submitted with bid proposal as described in Section 2.1400.
2012 CRACK SEALING VARIOUS CITY STREETS SECTION 4
CONTRACT PAGE 4-3
ARTICLE V By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for Workers' Compensation or to undertake self-insurance in accordance with
the provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within the allotted number of working days:
Thirty (30) Working Days after receipt of the Notice to Proceed.
R:\GROUP\STREETS\CRACK SEALING CONTRACT\2012\Crack Sealing Contract 2012.doc 04/17/2012
2012 CRACK SEALING VARIOUS CITY STREETS
CONTRACT
PAGE 4
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date first written below.
CONTRACTOR
Authorized Signature
Title
TYPE OF ORGANIZATION
Individual, Partnership or Corporation
Address
CITY OF LODI
a Municipal corporation
Konradt Bartlam
City Manager
Attest:
Randi Johl, City Clerk
Approved as to Form:
D. Stephen Schwabauer
City Attorney �`
Dated:.
(Affix corporate seal if Corporation)
Telephone
RESOLUTION NO. 2012-93
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
CONTRACT FOR 2012 STREETS CRACK SEALING AND
FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACT ON BEHALF OF THE CITY
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on April 12, 2012, at
11:00 a.m., for 2012 Streets Crack Sealing, described in the plans and specifications therefore
approved by the City Council on March 21,2012; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
Graham Contractors, Inc. $ 79,216.02
Valley Slurry Seal $ 120,299.40
California Pavement Maintenance $ 136,188.00
WHEREAS, staff recommends awarding the contract for 2012 Streets Crack Sealing to
the low bidder, Graham Contractors, Inc., of San Jose, California, in the amount of $79,216.02.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for 2012 Streets Crack Sealing to the low bidder, Graham Contractors, Inc., of
San Jose, California, in the amount of $79,216.02; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract on behalf of the City of Lodi.
Dated: June 20, 2012
I hereby certify that Resolution No. 2012-93 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 20, 2012, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, and Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS— Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
HL
City Clerk
2012-93