HomeMy WebLinkAboutAgenda Report - June 20, 2012 C-05AGENDA ITEM
CITY OF LODI
COUNCIL COMMUNICATION
,M
AGENDA TITLE: Adopt Resolution Rejecting All Bids, Approving Plans and Specifications and
Authorizing Re-Advertisementfor BidsforWell 6R Granular Activated Carbon
Treatment System
MEETING DATE: June 20,2012
PREPARED BY: PublicWorks Director
RECOMMENDED ACTION: Adopt resolution rejecting all bids, approving plans and
specifications and authorizing re-advertisementfor bids for Well 6R
granular activated carbon treatment system.
BACKGROUND INFORMATION: This project consists of furnishing and installing a granular activated
carbon (GAC) treatment system for Well 6R, as shown on the plans
and specifications for the project.
Well 6R was constructed in 1985 and is one of the City's higher -producing municipal water wells. Located
on Mission Street at the northerly side of Blakely Park, the well produces approximately 1,300 gallons per
minute (gpm) when operational.
In accordance with State requirements, the City monitors Dibromochloropropane (DBCP) levels for all the
City's water wells. Due to DBCP concentrations exceeding the maximum contaminated level of 0.2 parts
per billion, the well was taken out of service on February 7, 2011.
The City currently has GAC treatment systems on six water wells and intends to construct the same type
of system on Well 6R adjacent to the Lodi Boys and Girls Club building (a short distance away from the
well site) to minimize visual impactsto the neighborhood, as shown on Exhibit A. The Boys and Girls Club
Board of Directors does not object to this location. On March 7, 2012, notices regarding the project were
sent to property owners and residents adjacent to the site, along Washington Street and Mission Street
(Exhibit B).
In 1996, the City executed a DBCP settlement agreement with Shell Oil, Dow Chemical and Occidental
Chemical companies (Defendants). Underthe terms of the settlement, the City will be reimbursed up to
$671,000 (using the latest available inflationary index) by the Defendants for the design and construction
of the GAC treatment system for this well site. The total project cost, including engineering and
inspection, is anticipated to be less than $900,000.
Well 6R is critical to supply water in this area of the City during peak summer demand and to provide
adequate fire flow; therefore, staff is recommending the installation the GAC treatment system at this site
to continue utilizing the production capacity of Well 6R,
The project was originally advertised for bids on April 7, 2012, and bids were received and opened on
May 16, 2012. Staff is requesting Council reject all bids due to the inadvertent omission in the original
bid documents of the forms to comply with the recently -approved Local Hire Ordinance.
APPROVED:
Konradt Bartlam, City Manager
KAWP\PR0JECTS\WATER\We116R GACRIteACPS&A.doc
6/7/2012
Adopt Resolution Rejecting All Bids, Approving Plans and Specifications and Authorizing Re -
Advertisement for Bids for Well 6R Granular Activated Carbon Treatment System
June 20,2012
Page 2
The bid documents and project specifications have been updated and staff is requesting Council approve
the plans and specifications and authorize re-advertisementfor the project.
The plans and specifications are on file in the Public Works Department. The planned bid opening date
is July 18, 2012.
FISCAL IMPACT: Annual operation and maintenance costs for the water utility will increase as
a result of this project; however, these costs will be reimbursed through the
DBCP settlement.
FUNDING AVAILABLE: Funding for this projectwill be identified at contract award.
F. Wally Wndelin
PublicWorks Director
Prepared by Lyman Chang, Senior Civil Engineer
Attachments
cc: Deputy Public Works Director— Utilities
Senior Civil Engineer
K:\WP\PROJECTS\WATER\Well6R GAC Filter\CPS&A.doc 6/7/2012
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CITY COUNCIL
JOANNE MOUNCE, Mayor
ALAN NAKANISHI,
Mayor Pro Tempore
LARRY D. HANSEN
BOBJOHNSON
PHIL KATZAKIAN
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET/ P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
TELEPHONE (209) 333-6706 IFAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:l/www.lodi.gov
March 7, 2012
Property Owner/Resident
SUBJECT: Well 6R Granular Activated Carbon Filters (Blakely Park)
NO C
KONRADT BARTLAM
City Manager
RANDIJOHL
City Clerk
D. STEPHEN SCHWABAUER
City Attorney
F. WALLY SANDELIN
Public Works Director
This letter is to inform you that the City is proposing to install granular activated carbon
(GAC) filters at the Blakely Park site, as shown on the enclosed site map. These filters
are needed to remove Dibromochloropropane (DBCP) from the drinking water produced
from the existing Well 6R site.
DBCP was used extensively in the past to kill nematodes in vineyards. It was banned in
California in 1997, but trace amounts are shill present in groundwater. The City has
actively monitored the DBCP levels in all City wells to ensure DBCP concentrations
remain below the maximum contamination level of 0.2 parts per billion. Well 6R has
been out of production since exceeding this level last year. This well was constructed in
1985 and is one of the City's highest -producing water wells. Well 6R is critical to supply
water in this area of the City during peak summer demand and to provide adequate fire
protection.
The City:is proposing to install the GAC filter system at the Blakely Park site so that the
well can be returned to service. The construction of the filter system is expected to occur
this summer.
Enclosed is a rendering of the GAC filter system proposed for construction. Please feel
free to contact Lyman Chang, Senior Civil Engineer, at (209) 333-6800, extension 2665,
if you have any questions or comments.
Sincerely,
Charles E. Swimley, Jr.
Deputy Public Works Director/City Engineer
Enclosures
CES/LC/pmf
cc: Deputy Public Works Director Swimley
Senior Civil Engineer Chang
K:\WP\PROJECTS\WATER\Well6R GAC Filter\Public Notice.doc
RESOLUTION NO. 2012-90
A RESOLUTION OF THE LODI CITY COUNCIL REJECTING ALL BIDS,
APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING
RE -ADVERTISEMENT FOR BIDS FOR WELL 6R GRANULAR
ACTIVATED CARBON TREATMENT SYSTEM
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on May 16,
2012, at 11:00 a.m., for the Well 6R Granular Activated Carbon Treatment System,
described in the plans and specifications therefore approved by the City Council on April
4, 2012; and
WHEREAS, the forms to comply with the recently -approved Local Hire
Ordinance were inadvertently omitted from the original bid documents; and
WHEREAS, staff recommends rejecting all bids, approving updated plans and
specifications, and authorizing re -advertisement of bids for the project.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
reject all bids, approves updated plans and specifications, and further authorizes
re-advertisementfor bids for the Well 6R Granular Activated Carbon Filter System.
Dated: June 20,2012
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I hereby certify that Resolution No. 2012-90 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 20, 2012, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, and
Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Nakanishi
ABSTAIN: COUNCIL MEMBERS— None
OHL
City Clerk
WIM11111