HomeMy WebLinkAboutAgenda Report - June 6, 2012 C-04I
AGENDA ITEM
CITY OF LODI
,. COUNCIL COMMUNICATION
Im
AGENDA TITLE: Adopt Resolution Authorizing City Managerto Execute Contract for Grape Bowl
Scoreboard Improvements with Gary's Signs, of Lodi ($45,515) and Appropriating
Funds ($55,000)
MEETING DATE: June 6,2012
PREPARED BY: Public Works Director
RECOMMENDEDACTION: Adopt resolution authorizing City Managerto execute contract for
Grape Bowl scoreboard improvements with Gary's Signs, of Lodi, in
the amount of $45,515 and appropriating funds in the amount of
$55,000.
BACKGROUND INFORMATION: This project consists of installation of a permanent scoreboard in the
Grape Bowl prior to the start of next football season.
On March 21, 2012, Council authorized the City Managerto execute a contract with Siegfried Engineering
to prepare design documents for the Phase 3 improvements; approved the sole source purchase of the
Grape Bowl scoreboard from Daktronics Company; and approved plans, specifications and advertisement
for the Grape Bowl scoreboard improvements. Funds to install the scoreboard were not appropriated in the
Council action. The City received the following three bids for this project on May 9, 2012.
Bidder Location Bid
Engineer's Estimate $65,000
Gary's Signs Lodi $45,515
Arrow Sign Company Oakland $50,809
Sunset Signs Lodi $53,200
The bid from Gary's Signs did contain irregularities. The bidder identified the "Total Bid" amount of the
project but did not include unit costs for each of the five lump sum line items. State contract law allows
the City to waive minor irregularities. Since each line item is reflected as a lump sum quantity, and the
total of the line items is essentially a lump sum cost, the irregularity for this bid is considered minor.
Staff recommends the appropriation cf $55,000 for the construction contract, staff time and contingencies.
FISCAL IMPACT: A slight increase in Grape Bowl facility maintenance is anticipated for
upkeep of the scoreboard.
FUNDING AVAILABLE: Requested Appropriation:
Parks and Recreation Capital Outlay Fund (1212): $55,000
Jordan
",Ir4 - ar---
Deputy City Manager/Internal Services Director
E,e F. Wally Sandelin
Public Works Director
Prepared by Charles E. Swimley, Jr., City Engineer/Deputy Public Works Director
FWS/omf
Z)11"V ��o
Jeff H
Interin4eParks, Recreation & Cultural Services Director
APPROVED: SM
Konradt Bartlam, City
K;\WP\PROJECTS\PARKS\GrapeBowl\GrapeBowlScoreboard Imp_Specs\CAward_Scoreboard.doc
5/15/2012
GRAPE BOWL SCOREBOARD IMPROVEMENTS
221 Lawrence Street CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and GARY'S SIGNS, herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
2012grapebowlscoreboardspec4.doc 1 05/09/12
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary to assemble and install (1) 25 -foot LED scoreboard, (1) 25 -foot
non -backlit sponsor display panel and sound system provided by the City of Lodi, manufactured
by Daktronics. Additional work shall include the Contractor providing and installing a structural
steel painted frame, concrete footing, trenching, backfill, compaction, electrical, fiber optic,
audio cabling and terminations, all as shown on the plans and specifications for "Grape Bowl
Scoreboard Improvements, 221 Lawrence Avenue".
ITEM
NO. DESCRIPTION
CONTRACT ITEMS
EST'D.
UNIT QTY UNIT PRICE TOTAL PRICE
Assemble and Install City -
Supplied Scoreboard and
Appurtenances, including
Erosion Control Requirements LS 1--
2. Furnish and Install Painted
Structural Steel Frame including
(2) Reinforced Concrete Footing
3' Diameter x 13' Deep LS 1 $--
3. Furnish all Labor and Non -City -
Supplied Materials and
Equipmentfor Installation of
Electrical, Fiber, Audio and
Spare Conduits, Backfill and
Compaction LS 1--
4. Furnish all Labor, Materials, and
Equipmentto Install Pull Box LS 1 $--
5. Furnish all Labor, Materials and
Equipmentto Install all
Electrical, Fiber Optic and Audio
Cabling and Terminations LS 1 --
TOTAL $ 45.515.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
2012grapebowiscoreboardspec4.doc 2 05/09/12
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 30 WORKING DAYS.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLEAND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR:
By:
Title
(CORPORATE SEAL)
CITY OF LODI
By:
Konradt Bartlam
City Manager
Date:
Attest
City Clerk
Approved As To Form
D. Stephen Sch a
City Attorney
2012grapebowlscoreboardspec4.doe 3 05/09/12
1. AA#
2. JV#
CITY OF LODI .
APPROPRIATION ADJUSTMENT REQUEST
TO Internal Services Det - Budget Division
3 FROM Rebecca Areida-yadav 15 DATE 05/10/2012
4 DEPARTMENT/DIVISION Public Works
FUND # I BUS. UNIT # I ACCOUNT # I ACCOUNT TITLE I AMOUNT
A.
1212 3205 Fund Balance $ 55,000.00
SOURCE OF
FINANCING
B.
1212 1212811 1825.2400 Grape Bowl $ 55,000.00
USE OF
FINANCING
Please provide a description of the project, the total cost of the project, as well as justification for the
requested adjustment. If you need more space, use an additional sheet and attach to this form.
Contract for Grape Bowl scoreboard improvements with Gary's Signs.
If Council has authorized the appropriation adjustment, complete the following:
Meeting Date: Res NNo:� Attach copy of resolution to this form.
Department Head Signature: �—r 7✓ r.-� -j p e F -w S
it, City Mai lager/li mal Services Manager Date
I form to the Budget Division with any required ti
Fi approval will be provided in electronic copy format.
RESOLUTION NO. 2012-71
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
CONTRACT, AUTHORIZING THE CITY MANAGER TO
EXECUTE CONTRACT FOR GRAPE BOWL SCOREBOARD
IMPROVEMENTS PROJECT, 221 LAWRENCE STREET, AND
FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on May 9, 2012, at 11:00 a.m.,
for the Grape Bowl Scoreboard Improvements Project, 221 Lawrence Street, described in the
plans and specifications therefore approved by the City Council on March 21, 2012; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder
Bid
Gary's Signs
$45,515
Arrow Sign Company
$50,809
Sunset Signs
$53,200
WHEREAS, staff recommends waiving minor irregularities in the bid and awarding the
contract for the Grape Bowl Scoreboard Improvements Project, 221 Lawrence Street, to the low
bidder, Gary's Signs, of Lodi, California, in the amount of $45,515.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the Grape Bowl Scoreboard Improvements Project, 221 Lawrence Street, to the
low bidder, Gary's Signs, of Lodi, California, in the amount of $45,515; and
BE IT FURTHER RESOLVEDthat the City Manager is hereby authorized to execute the
contract; and
BE IT FURTHER RESOLVEDthat funds in the amount of $55,000 be appropriated from
the Parks and Recreation Capital Outlay Fund for this project.
Dated: June 6, 2012
I hereby certify that Resolution No. 2012-71 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 6, 2012, by the following vote:
AYES: COUNCIL MEMBERS— Hansen, Johnson, Katzakian, Nakanishi, and
Mayor Mounce
NOES: COUNCIL MEMBERS— None
ABSENT: COUNCIL MEMBERS— None
ABSTAIN: COUNCIL MEMBERS—None
JOHL
City Clerk
2012-71