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HomeMy WebLinkAboutAgenda Report - May 18, 1988 (49)TO: Cite Council FROM: City Manager MEETING DATE: May 13, 1988 C �UNCIL COMMUNICATION AGENDA TITLE: Authorize City Manager and City Clerk to Execute Design Engineering Agreement for White Slough Water Pollution Control Facility Expansion RECOMMENDED ACTION: That the City Council authorize the City Manager and City Clerk to execute the Design Engineering Agreement ('Work Order No. 2 of Master Agreement) between the City of Lodi and the engineering firm of Black and Veatch. BACKGRMND INFORMATION: In February 1987, the City Council approved the Master Agreement, together with the Preliminary Engineering Agreement (Work Order No. 1), between the City and the firm of Black and Veatch. The work under the Preliminary Engineering Agreement is essentially complete. The work under the Design Engineering Agreement includes the preparation of the plans, specifications, estimate, and obtaining necessary approvals froni other regulatory agencies. The total estimated cost under the Design Engineering Agreement, Work Order No. 2, is $628,150.00. It is estimated that the work under this agreement w i I I take approximately 300 calendar days, The City Attorney i s naw reviewing the agreement and it will be hand-deliveZnder separate cover. &JacL.Ronsko orks Director JLR/ma cc: water/Wastewater Superintendent City Attorney Black and Veatch MEMORANDUM, City of Lodi, Public Works Department TO: City Manager and City Council FROM : Publ is Works Director DATE : N -.-Ay 16, 1988 SUBJECT: Transmittal of Agreement for Agenda Item E-7, "Authorize City Manager and City Clerk to Execute Design Engineering Agreement for White Slough Water Pollution Control Facility Expansion" Attached for inclusion in your Council packet is a copy of the proposed Design Engineering Agreement between Black and Veatch and the City of Lodi. This agreement, together with the Master Agreement, has been reviewed by the City Attorney. Jacf2,L. Ronsko Publi Works Director JLR/ma Attachment cc: C ity;,,,Cj&k-k"' City`Attorney Water/Wastewater Superintendent Black and Veatch ATTACMENT TO ENGINEERING AGREaIENT BETWEEN 2 `� CITY OF LODI AND BLACK & VEATCS 'O �'. k -• ;L '7 DATED _ 1988 J0 _ WORK ORDER NO. 2 � �fl���`, `u� � - CESIGN M,GINEERING o� �� \ << OL 10 P iJR PO S E The purpose of Work Order No. 2 is to authorize design engineering for the preparation of construction drawings and specifications for the project as described in the Design Memorandum, Capacity Expansion Improvements, White Slough Water Pollution Control Facility, prepared by Black & Veatch in January 1988 for .he City of Lodi. Scope of Work Plans and specifications will be prepared for the following facilities and improvements as described in the attached design memorandum: 1. Preliminary treatment modiffcstions: o Rebuild comminutors. o New grit pumps and washer, cyclone, and grit loading facilities. 2. influent pumping, piping, valves, equfpment modifications, and pump controls. 3. Two new primary clarifiers and associated pumping equipment, and pump room modifications (i.e., structural, pump controls, - DRAFT - 4. New aeration basin, modifications to existing basins and VUS lines, blowers, air piping and Slower controls, establishment of additional feed points. 5. Two new secondary clarifiers with a return and waste sludge pumping station, pump controls, and flowmetering equipment. 6. Conversion of existing secondary clarifiers to chlorine cont<9ct basins. 7. New waste activated sludge thickening facilities or modification of existing DAF unit. To be decided after further review by City staf f and Black & Veatch. 8. A new egg-shaped anaerobic digester and upgrade of existing digesters and inclusion of two (2) new gas recirculation systems. 9. New cogeneration equipment. 10. New effluent return system. 11. Sludge lagoon modifications. 12. Correction of irrigation system deficiencies. 13. Control building modifications, i.e, instrumentation and PC for data storage and/or control. 14. Tank and groundwater dewatering facilities. - DRAFT - Time for Completion From the date of authorization to proceed, time to complete the design engineering phase is 300 calendar days. Compensation and Payment Compensation shall be based as provided for in Section II of the Agreement, with the exception that indirect expenses shall equal 1.3 times the direct labor cost. The cost for the work is $549,513 and the fixed fee is $78,637 with a total price of $628,150. An additional $50,000 i s provided for alternate projects, special studies, or increased scope items (Work Element No. 6). This fund is to be used only as mutually agreed by the Public Works Director and the project manager. A separate monthly accounting of any use of this fund will be provided to the City. Details of the cost estimate are summarized in Attachment No. 3 to this Work order. Effective Date This work order shall be authorized on the last date executed by the parties signing below. Date Date BLACK & VEATCH, ENGINEERS ARCHITECTS By Title Attested By: CITY OF LODI By Thomas A. Peterson T i t l e City Manager - DRAFT - Approved as to form: Bob Mcliatt Title City Attorney Attest: Alice M. Reimche Title City Clerk CITY OF LODI ATTACI*ENT NO. I TO WORT: ORDER NO. 2 PRELIMINARY SHEET LIST LODI, CALIFORNIA, WHITE SLOUGH WATER POLLUTION CONTROL FACILITY EXPANSION GENERAL SHEETS 0 Cover Sheet GI Sheet List G2 Hydraulic Profile G3 Abbreviations G4 Legend G5 Design Criteria, Equipment Piping and Valve Codes Gu General Layout 1" R 50' G7 Liquid Schematic G8 Solids Schematic G9 Yard Piping I" = 20' (east) GIO Yard Piping I" = 20' (central) Gil Yard Piping I" = 20' (west) G12 Yard Piping Details G 13 Yard Piping Details C14 Effluent Control Box G15 Effluent Return Facilities - Plans and Sections G16 Grading and Paving (east) G17 Grading and Paving (central) G18 Grading and Paving (west) G19 Grading and Paving Details 'G20 Grading and Paving.Details CTDTTr-rTTA AT - DRAFT - STRUCTURAL (Continued) s4 Primary Sedirr_,ntation Basins - Sections and Details S5 Aeration Basin - Top and Bottom Plan S6 Aeration Basin - Section and Details S7 Splitter Box S8 Secondary Clarifier Complex - Plar, 59 Secondary Clarifier Complex - Sections and Details S10 Secondary Sludge Pumping Station - Plans Sll Secondary Sludge Pumping Stations - Sections and Details s12 Existing Secondary Sedimentation Tanks - Plan Removals S13 Existing Secondary Sedimentation Tanks - Sections Removals S14 Existing Secondary Sedimentation Tanks - Modifications S15 Sludge Thickening Facilities - Plan 516 Sludge Thickening Facilities - Sections and Details S17 Sludge Thickening Facilities - Sections and Details S18 Anaerobic Digester - Plan S19 Anaerobic Digester - Sections and Details S20 Cogeneration Facilities - Plan, Sections, and Details S21 Control Building Modifications - Plan, Sections, and Details S22 Miscellaneous Structural Details S23 Standard Concrete Sheet ARCHITECTURAL Al Control Building Modifications - Plans A2 Control Building Modifications - Sections and Details A3 Control Building Modif icdtions - Door/Window/Finish Schedule L AUV TTAXTFI- AT Ml Headworks -Operating Floor - Plan MZ Headworks - Sections and Details M3 Sludge Dewatering Building - Plans, Sections, and Details M4 Primary Sedimentation Basins - Plan M5 Primary Pump Ronin - Plan M6 Primary Sedimentation Basin and Pump Room - Sections and Details M7 Control Building - Blower Room Plan May 12, 1988.:. - DRAFT - MECHkNICAL (Continued) M8 Control Building - Blower Room Sections and Details M9 Aeration Basin - Top Plan MIO Aeration Basin - Gallery Plan Mi 1 Aeration Basin - Sections and Details *112 Secondary Clarifier Complex, - Plan MB Secondary Clarifier Complex - Sections and Details M14 Secondary Sludge Pumping Station - Plans M15 Secondary Sludge Pumping Station - Sections and Details M16 Secondary Sludge Pumping Station - Details M17 Chlorine Contact Tanks - Plan M18 Chlorine Contact Tanks - Sections and Details M19 Chlorine Feed Room/Chlorine Feed Schematic MO Sludge Thickening Facilities - Plan, Sections, and Details M21 Sludge Thickening Facilities - Polymer Feed Schematic M2 Existing Anaerobic Digesters - Floor Plans M?3 Existing Anaerobic Digesters - Sections and Details M24 Existing Anaerobic Digesters - Digester Plans M25 Existing Anaerobic Digesters - Sections and Details M26 New Anaerobic Digester - Piping Plan M27 New Anaerobic Digester - Sections and Details M28 Cogeneration Facilities - Piping Plans M29 Cogeneration Facilities - Sectiocs and Details M30 Cogeneration Facilities - Heat Loop Schematic/Digester Gas Schematic M31 Control Building Ilodifications - Plumbing/HVAC M32 Standard Details M33 Standard Details ELECTRICAL El. Legend and Abbreviations E2 Site Plan E3 Site Plan E4 Site Plan E5 Duct Bank Sections E6 Manholes and Handholes :- iRICAL (Continued) E7 Power Distribution One -line E8 Headworks PICC -B One -line Ej Sludge Dewatering PSCC -G One -line E1C Control Building PICC -A One -line E 11 Digester Control Building MCC -E One -line E 12 Effluent Pumping PICC-R/Chlorine Room PICC -D One -Lines E13 Secondary Sludge Pump Station Cme-line E14 Gravity Belt Thickener One -line E15 Miscellaneous One -line E16 PLC System Ladder Diagram E17 PLC System Ladder Diagram E 18 Schematics E19 Schema t i c s E20 Schematics E22 PLC System One -lines E23 PLC 1/0 Schedules E24 Instrument P&ID Legend E25 P&ID E25 P&ID E27 P&ID E28 P&ID E29 .. Instrumentation Devfce Schedule E30 Instrumentation E31 Instrumentation E32 Headworks - Power Wiring and Lighting E33 Sludge Dewatering Building - Power Wiring and Lighting f_ E34 "Primary Sedimentation - Power Wiring and Lighting E35 Control Building - Power Wiring and Lighting E36 ,...,Aeration Basin - Power Wiring and Lighting E37 - Dige- ter Control Building - Power Wiring and Lighting E38 laneous Power Wiring and Lighting City of Lodi Attachment No. 2 to WHITLEY, BURCHETT work order No. 2 and Associates, tnc. May 4, 1988 Black and Veatch 3470 'Buskirk Avenue Pleasant Hill, California 94523 Attention: Mr. Ken Jones Subject: City of Lodi White Slough WPCP Expansion Project Amended Proposal for Professional Engineering Services Dear Mr. Jones: I am pleased to submit this amended proposal to furnish professional engineering services on the White Slough Water Pollution Control Plant expansion project, The scope of work for this proposal reflects comments regarding my original proposal by the City of Lodi and our discussions regarding the appropriate arrangements between Black And Veatch and Whitley, Burchett and Associates. The purpose of my involvement would be to oversoe the development of the project design and to represent the city's interests in matters with outside agencies, contractors and Black and Veatch, General responsibilities would include project review and quality control, and serving as a special consultant to the city and Black and Veatch on an as needed basis. To maintain a clear line of responsibility for the overall design of the project between the City of Lodi and Black and Veatch, my position on the design team would be as a special consultant and member of the Quality Control Committee. During the detailed design phase of the project, the scope of services would include the following: 1. Attend regular meetings of the design team. 2. Review drawing check prints and draft specifications monthly, 3. Participate as member of Quality Control Committee in the normal B&V quality control process. 4, Review project correspondence, 5. Attend meetings with the city and outside agencies, as required by the city. 6. Other tasks, as required by the city or Black and Veatch. The scope of services during the conttruction phase would include the following: 1. Attend regular monthly construction meetings with the contractor. Mr. Ken Jcnes May 4, 1988 ?age 2 2. Monthly visit to construction site. 3. Review construction correspondence. 4. Assist city in deliberations regarding contract changs orders. 5. Assist city in resolving disputes. 6. Other task, as required by the city or Black and Veatch. An estimate of the budget for the detailed design phase of the project is attached as Exhibit A. This budget is based on 9-1/2 months to prepare the bid documents as indicated in the project schedule dated February 4, 1988. Budgets for the optional work are allowances; actual budgets would be determined on a case-by-case basis. Please review this proposal and let me know if it is satisfactory. I am looking forward to working with you and the city on this important project. Very truly yours, WHITLEY, BURCHETT and ASSOCIATES, Inc. Max E. Eurchett, P.E. EXHIBIT A City of Lodi White Slough WPCP Expansion Project Professional Engineering Services - Max E. Burchett Amended Budget Estimate - Detailed Design Pnase 1. Attend regular meetings of design team 1 meeting/week, 1 hour/meeting, 9.5 months = 41 hours 2. Review drawing check prints and draft specifications 3 hours/month, 9.5 months = 28.5 hours 3. Quality Control Committee (50% & 90%) 2 reviews, 24 hours/review = 4. Review project correspondence 1 hour/week, 9.5 months = 5. Attend meetings with city and outside agencies Assume 2 meeting/month, 4 hours/meeting, 9.5 months = 6. Other tasks, as required Assume 80 hours (allowance) _ Total 48 hours 41 hours 76 hours 80 hours 314.5 say 320 hours 320 hrs/9.5 mo 33+ hrs/mo Budget - Labor 320 hours @ $94 = $30,080 Mileage 2400 miles @ $0.25 = 600 Telephone 9 months @ $25 = 225 Postage 15 $301920 Description General & Mechanical Sheets Work Element No. 1 CITY OF LODI ATTACIZIENT NO. 3 TO WORK ORDER NO. 2 COST SUMMARY Direct Indirect* Direct Fixed Labor Expenses Expenses Subtotal Fee Total cost 101,193 131,551 4,000 236,744 35,510 272,254 Structural & 'kr chi- tectural Sheets Work Element No. 2 36,181 47,035 2,000 85,216 12,784 98,000 Electrical Sheets Work Element No. 362,676 81,479 2,000 145,155 21,925 168,080 Whitley, Burchett & Associates, Inc. Work Element No. 4 -- -- 30,920 30,920 1,546** 32,466 Geotechnical Services Work Element No. 5 -- -- 7,000 7,000 350** 7,350 Supplemental Work Work Element No. 6 18,469 24,009 1,000 43,478 6,522 50,000 Tot31 218,519 284,073 40,920 549,513 78,637 628,150 *1.3 times direct labor. **Five percent fee on subconsultants to cover cost of additional accounting. 17 AI4p1 .`/ . .i�` 'uuarew,>w,r.w+�.,w.w.�•...ww .w....,wm.r.«w�.•awn.r.,«.r. w...,.,,.,. w, ........wean.'rover.;w....•,•^^^'�"•.�•,,.•+.�an. w3ax'.nw+raw.w..�.+,.myre�nyrpxi a.