HomeMy WebLinkAboutAgenda Report - May 18, 1988 (62)C 0 � N C 1 L
TO: THE CITY COUNCIL
FROM: THE CITY MANAGER'S OFFICE
C 0 M M U N I C A i 1 0 N
COUNCIL MEETING DATE
MAY 18, 1988
SUBJECT: APPROVAL OF CONCEPT OF CAMP HUTCHINS AND APPROPRIATION OF THE NECESSARY
FUNDING
PREPARED 6Y:
Assistant Gty Manager
F;FCOMMENDED ACTION: The City Council approve the concept of Camp
Hutchins, appropriate 520,000 as initial start up
costs from the General Fund Operating Reserve, and
approve the hiring of a full time Recreation
Supervisor on contract in lieu of part time hours.
BACKGROUND INFORMATION: For a number of months the Recreation Department has
been developing a year-round recreation program as an
answer to year-round schools. On Tuesday, May 10,
1988 Council heard an oral presentation and received
a written proposal for "Camp Hutchins."
In order for this program to be up and running by
July 11, 1988 advance work must be done prior to that date. The first thing
that must be done is to have the City Council endorse the concept of Camp
Hutchins. This is a new program and if it meets expectations it will be a big
program.
In order to have the program ready on July 11 there
will be some expenses that must be made before the first camper arrives. It
is estimated that $20,000 will be needed to provide for salaries of the Camp
Director and Recreation Supervisor in charge of the program, tee shirts,
supplies, equipment and publicity. After the first enrollment fees are
collected me should be able to pay far expenses through a revolving fund. The
Finance Department will establish a Special Revenue Fund to collect the fees
and snake the disbursements for the camp.
At present the Recreation Department has budgeted a
part time Recreation Supervisor, Ms. Dale Summersille. This position is
budgeted to do progminming for youth activities outside this project. The
over-all supervision of Camp Hutchins will require at least 20 hours per week
of a recreation supervisor's time.
It is recommended that rather than hire two part time
recreation supervisors that me hire one person full time. One half the salary
would be attributed to the normal recreation program and one half of the
salary would be charged to Camp Hutchins. That portion of the salary charged
to Camp Hutchins was included in the proposed budget submitted.
Camp Hutchins
May 18, 1988
Page 2
V* prop')se to hire Ms. Summersille on a contrac �
basis. If Camp Hutcnins later proves not to be a viable program then of
course, this position would no longer be justified on the basis of —mp
Hutchins, and the City would not have a permanent employee to deal with.
Respectfully submitted,
Jerry L. Glenn
Assistant City Manager
JLG:br