Loading...
HomeMy WebLinkAboutAgenda Report - May 17, 1989 (63)C 0- A C I L C 0 M M U N I C A 1 O N TO: THE CITY COUNCIL FROM: THE CITY MANAGER'S OFFICE SUBJECT: COUNCIL MEETING DATE MAY li, i985 v PROPOSR) 1989-90 SAN JOAQUIN COUNTY COUNCIL OF COVERNllMEa IS BUDGET PREPARED BY: RECOMMENDED ACTION: City Manager That the City Council adopt Resolution No. 89-55 ratifying approval of the 1988-89 San Joaquin County Council of Governments Operating Budget. BACKGROUND WRMATION : The City Council has been requested by the Board of Directors of the San Joaquin County Council of Governments to ratify COG's budget previously approved by the Board. This is being done in compliance with the terms and conditions of the Joint Powers Agreement between COG and each member agency. A copy of the cover letter and budget is attached (Exhibit A). Respectfully submitted, Thomas A. Peterson City Manager TAP b r Attachment COUNC562 1860 EAST NAZELTON AVENciE STOCKTON CALIFORNIA 95205 TELEPHONE (209) 468 3913 SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS Mr. Thomas Peterson City Manager 221 W. Pine Street Lodi, CA 95240 Dear Mr. Peterson: April 27, 2989 Enclosed are copies of the San Joaquin County Council of Governments budget approved by the COG Board at their regularly scheduled meeting of April 25,1989. In accordance with the adopted Joint Powers Agreement, which established the creation of the COG,the budget must be forwarded to all member agencies for their review and ratifi- cation. Upon ratification by a majority of its member governments, namely five in number, representing at least fifty-five percent (55%) of the population within the county, such budget vfill then serve as the approved budget for the coming fiscal year. For the most part, the budget either remains essentially the same as last year or reflects nonwl growth and inflation. There are some noteable exceptions however, which I feel are worthy of additional comment or explanation. Line Item 101.002 Salaries- Cafeteria is a new line item added this year. It was previously carried within Salaries Contractual and therefore not reflected separately. This will now remain a separate line item. Big increases are reflected in line items 191 Retirement and 1930 ASDI. Currentl , only the Director and Deputy Director are covered under the retirement program and social security system Consideration is being given to ;offering retirement coverage to all the other COG employees and as such, funds are being programmed. There was a Jump in Line Item 206 Communicationswhich resulted from the installation of a toll free 800 number in the office for the ridesharing program. Previously, we had a state line in the office for ttris use and the state paid all the costs. As this line was discontinued it was nccessary to include an 800 numbered line wherein we have monthly'costs plus a fee for each call received on the line. The Ridesharing grant covers this cost. The biggest_increase in line item 217 comes about as a result of the dramatic increase in commuter air fares within the state. Frequent trips are made throughout the state for busi- ness related matters and the increased fares add considerable cost. Additionally, the COG Board revised its policy allowing additional COG Board members to attendyCALCOG meetings. Previously, only one member was authorized to dttend. Line Item 220 Professional and Special Services is a very large budgetary item. This total will vary considerably from year to year depending upon COG's activities and particularly the number of consultants that will be used for various projects throughout the year. Line Item 220-0083 is merely a pass through of UMTA funds to the Stockton Metropolitan Transit District to cover transit planning activities by the district. • COUNTY OF SAN JOAQUIN • CITIE` OF STOCKTON, LODI, TRACY, MANTECA, ESCALON, RIPON • Page Two 4/27/89 Mr. Peterson The fixed assets under line item 451 include office and computer equipment that are needed to either replace brokea or outdated equipment or improve COG s overall capabili- ties. I would appreciate it if you would schedule this matter before the City Council at the next available opportunity. I will be available to appear before the Council at such time as it is heard, if you feel it is necessary. s With the exception of a small amount pa,.d by the County to cover the o eration of the Airport Land Use Commission, all of the costs are covered b Federal, tate, and TDA fords. Once again the COGremains one of the few COG'S in estate that does not assess I dues to its member governments. Sh .ild h th' 1 f 1 f II V you ave any questions concerning is matter, p ease ee ree to give me a Ca . truly yours PETER D. VERDOOM Executive Director CITY COUNCIL JOHN R. (Randy) SNIDER. Mayor DAVID M. HINCHMAN Mayor Pro Tempore EVELYN M.OLSON JAMES W. PINKERTON, Jr. FRED M. REID CITY OF LOD I CITY HALL, 221 WEST PINE STREET CALL BOX 3006 LODI, CALIFORNIA 95241-1910 (209)334-5634 TELECOPIER : (209) 333-6795 May 19, 1989 Mr. Peter D. Verpoorn Executive Director San Joaquin County Council of Governments 1860 East Hazelton Avenue Stockton, CA 95205 Dear Mr. Verpoorn: TWIMAS; PETERSON City Manager ALICE M REIMCeiiy Clerk BOB McNATT City Attorney Please be advised that the Lodi City Council, at its meeting of May 17, 1989, adopted Resolution No. 89-55 ratifying Approval of the Proposed 1989-90 San Joaquin County Council of Governments' Budget. enclosed a certified copy of Resolution No. 89-55 for your RESOLUTION N0. 89-55 A RESOLUTION OF THE LODI CITY COUNCIL RATIFYING APPROWL OF THE PROPOSED 1989-90 SAN JOAQUIN COUNTY COUNCIL CF GOVERNMENTS' BUDGET RESOLVED, that the City Council of the City of Lodi, following review, does hereby ratify the approval of the San Joaquin County Council of Governments' proposed budg,t for Fiscal Year 1989-90, a copy of which is attached hereto as Exhiuit A, and thereby made a part hereof. Dated: May 17, 1989 I hereby certify that Resolution No. 89-55 was passed and adopted by the City Council of the City of Lodi i n a regular meeting held May 17, 1989 by the following vote: Ayes Noes : Absent Council Members - Hinchman, Olson, Pinkerton, R -aid and Snider (Mayo-) Council Members - None Council Members - None R Alice M. mche City Clerk 89-55 SAN JOAQUIN COUNTY COUNCIL OF GOVERM4ENTS Preliminary - 1989-90 LINE ITEM BUDGET AND JUSTIFICATION (0346010) The following are the salaries and fringe benefits for the staff of the San Joaquin County Council of Governments for the 1989-90 Fiscal Year and include any step increases that the staff are entitled to. All fringe benefits are programmed at the rate anticipated by the County for the coming year. LINE BUDGETED REQUESTED ITEM DESCRIPTION 1988..-89 1989-90 101- SAU..RIES - CAFETERIA $ -0- $ 9,500 002 131 SALARIES - EXTRA HELP 141 189 191 $ 7,000 $ 7,850 This is to secure extra help during the summer months of the year in undertaking the traffic counts and other needed tasks. This will save considerable monies in not having to utilize COG staff at considerably higher salaries. SALARIES - CONTRACTUAL $358,659 $391 721 This category includes all COG's full- time positions. The calculated salaries allow for normal step increases and any salary adjustments that may be approved. The follcwing provides a breakdown of classifications within COG. 1 Executive Director 1 Deputy Director 3 Associate Planners 3 Assistant Planners 1 Account Technician II 1 Clerk Steno II 1 Clerk Typist 11 UNEMPLOYMENT COMPENSATION RET I REbtE�TT 193 DASD I 193- MEDICARE 053 194 LIFE INSURANCE 3 $ 1,061 $ 1,176 $ 12,634 $ 47,4CO $ 8,198 $ 28,350 $ 764 $ 1,320 $ 200 $ 135' 195 HEALTH INSURANCE $ 16,700 $ 17,905 LINE DESCRIPTION 1988-89D R1 89-90 ED ITEM 196 DENTAL INSURANCE 199 VISION CARE TOTAL SALARIES AND EMPLOYEE BENEFITS 201 OFFICE EXPENSE - GENERAL $ 2,113 $ 470 $407,799 $ 2,560 $ 561 $508,423 $ 15,000 $ 15,000 The expenses in this category include all regular office supplies essential to the operation of the COG as a Planning Agency. One cost included in this line item is printing. Although we have re- duced the amount of outside printing being done, there are some special publications requiring a printers ex- pertise. These documents can be costly. A portion of this cost also reflects supplies for the Ridesharina Program. Some of the expense also includes com- puter software upgrades. 202 OFFICE EXPENSE - POSTAGE $ 5,700 $ 6,000 One of the functions of the COG i s to promote intergovernmental cooperation. and coordination. This necessitates a considerable tvmount of information dis- semination through the mails, a major portion of which are referrals of fed- eral grant requests, planning documents, and review materials for the COG Board and other committees. Mail rates conti- nue to increase and has contributed to an increase in the postage budget. The '*x; total cost Cor postage also reflects the volume of mailenerated b the COG ' g Y and the expanding use of the mails by the Ridesharing Program. 203 SUBSCRIPTIONS AND PERIODICALS $ 200 $ 200 }} is This budget item is used to purchase technical documents published by the ' Federal Department of Transportation and other agencies. These documents and other periodicals provide the current technical library support that is help- ful in the preparation of transportation reports, plans, and in keeping abreast of the state of the art. R LINE - BUDGETED REQUESTED TTFM nFSCRTPTT0N 1988-89 1989-90 206 COIL X7 iICATIONS 209 21.1 $ 5,679 $ 81000 Communications, specifically the tele- phone, play an important part in carry- ing out the coordination of OJG's Trans- portation Planning functions with local, State, and Federal agencies. The 03G1 coordination efforts require a consider- able amount of long distance calling. A significant portion of the cost res- ults fram maintaining a toll free ridesharing number. This number receives a high volume of c -11s but is covered from the Rideshare grant. MEMBERSHIPS $ 1,900 $ 1,900 Included in memberships are 03G's mem- berships in Ca1COG ($1,050) and in the California Association of Coordinated Transportation (CALACT - $50). In addi- tion there are staff memberships for the professional planners in the American Planning Association (APA - $700). EQUIPMENT MAINTENANCE $ 2,500 $ 2,500 This line item includes funds for the maintenance and repair of the office j equipment, primarily the computers. Service contracts for the computers are extremely costly so all service and repairs will be paid from this fund as needed. Although there may not be a need for the full amount, as evidenced in the current year, it is well to have it should it be needed. 1 214 RENTS AND LEASES - EQUIPMENT $ 4,800 $ 5,640 i The cost incurred within this line item reflect 03G's copying costs. COG leased a new copy machine last year and now publishes almost all their own docu- ments. Although our rents and leases budget has increased we have cut back considerably on our printing costs. LINE ITEM DESCRIPTION 217 TRANSPORTATION AND TRAVEL BUDGETED REQUESiFD 1988-89 1989-50 COGGIs are for the most part govern- mental in nature and frequent interac- tion- with other agencies outside the County is essential. Trips outside of the County are for these essential meet- ings and for training and/or special educational purposes which enable staff to conduct their duties in a more knowl- edgeable fashion. Changes in the trans- portation planning profession occur frequently and rapidly, and the opportu- nity to attend conferences, workshops, and training courses will grealty assist staff in providing tachni,cal assistance to local governments as well as provid- ing direction to the preparation and implementation of transportation plans, The significant increase in this line item results from the COG Boards new policy 'of authorizing the attendance of four COG Board members at CALCOG meet- ings, Previously only one member was authorized to go at COG expense. Addi- tionally there has been a notable increase in travel costs in general, particularly airfare. Some typical travel needs for the year include= . Ridesharing travel, training and out- reach - $2,500 . 1 Workshop sponsored by the Institute of Transportation Studies - $350 . 1 Training Course sponsored by Federal DOT - $400 . 4 workshops or technical seminars sponsored by Caltrans (usually in San Francisco or Sacramento) - $500 . Mileage reimbursements for usa of per- sonal cars - $2,000 . Meal reimbursements for required attendance at meetings - $1,200 . 8 meetings of the Calif. COG Directors (statewide, usually N. Calif.) $1,500 . 1 national conference or business meriting of significant importance - $1,400 $10,510 $17,590 FJ LINE ITEM DESCRIPTION 218 220 BUDG;.TED REQUESTED 1988-89 1939-90 . Attendance for two at the annual Intermodal Planning Group Conference - $1,250 . 4 dinner meetings of the COG Execu- tive Committee - $160 . LOG Board and staff attendance at CALCOG - $3,830 , Staff participation in RTPA - $2,500 Request - $17.590 MOTOR POOL $ 1,000 $ 1,000 The costs shown are for COG use of motor pool vehicles for trips generally out- side the County. Most of staff travel is by use of their personal car for which they are reimbursed on a mileage basis. , PROFESSIONAL AND SPECIAL SERVICES Funds included in this line item are used chiefly to carry out contractual work and special tasks spelled out in the COG Overall Work Program. Some of the tasks include: annual financial and compliance audits - $20,000; Ridesharing Program for Stanislaus County - $40,000; legislative bill service - $2,500; Specialized staff computer training - $2,000; A revised EIR for the updated Regional Transportation Plan - $20,000. A Route 99 Planning Study - $67,500, A recalibration of COD's transportation model - $2,000; and an update of the Airport Land Use Plan $20,000, $177,500 Some costs reflected above are calcu- lated estimates and subject to further refinement. 220- SPECIAL DISTRICT ACCOUNT REPORTS $ 60 0010 220- SMTD CONTRACTUAL CHARGES $ 25,200 0083 These are UMTA grant funds that COG passes through to SMTD to perform cer- tain transit planning functions. $174,000 $ 60 $ 25,200 LINE BUDGETED REQUESTED ITEM n79rRTPTTQW 1988-89 1989-90 220- ALLOCATED SERVICE DEPARTMENT COSTS $ 2,747 S 972 0200 This figure represents the cost alloca- tion plan prepared by the County as the estimated charges for services rendered by the County to the COG during the fis- cal year. A t the end of the year they calculate the precise charge and make an adjuatraent or roll forward on the fol- lowing year's billing. 223 PUBLICATIONS AND LEGAL NOTICES $ 960 $ 1,700 In the course of the year, it is neces- sary to advertise public hearings for the j,urpose of adopting various plans i and plan elements. The funds requested ; are an estimate of such a need. i 232 INSURANCE - WORKER'S COMPENSATION $ 553 $ 645 This figure is based on estimates pre- pared by the County f i, 236 INSURANCE - CASUALTY $ 156 $ 62 Exact figures for this cost center are derived by the County. 260 BUILDING MAINTENANCE $ -0- $ 500 j 3 This catagory has been included to cover costs involving office renovations, con- structing cabinets or shelves etc. 264 RENTS - STRUCTURES AND GROUNDS $ 9,000 $ 9,000`' This figure is calculated by the County based upon the square footage of the office space leased by the COG. q TOTAL - SERVICES AND SUPPLIES $263,465 $269,969 LINE BUDGETED REQUESTED ITEM DESCRIPTION 1988-89 1989-90 451 FIXED ASSETS A) Office Equipment . One Executive Chair $ 650 . One small panel table $ 265 . Misc. Office Equip. $ 250 B) Computer Equipment . One replacement computer system $ 6,000 (Compaq 386 - 20e Mod 40) . TNo EGA Displays + Cards $ 1,650 . One -HP Laserjet Series II -D Printer $ 3,250 TOTAL FIXED ASSETS $ 12,641 $ 12,065 BUDGET TOTALS Total Salaries Total Fringe Benefits Total Services and Supplies Total Fixed Assets Ito] V11 0 Budgeted Requested -.- - 1988-89 1989-90 $365,659 $409,021 $ 42,140 $ 99,402 $263,465 $269,969 $ 12,641 $ 12,065 $683,905 $790,457" €' E 4,. L77 S.Ssx r1� x SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS 1989-90 Line Item Budget Estimated Line Budgeted Actual Requested Item Description 1988-89 1988-89 1989-90 101 Salaries - Cafeteria -0- 9,500 9,500 131 Salaries - Extra Help 7,000 7,000 7,800 141 Salaries - Contractual 358,659 346,500 391,721 189 Unemployment Comp. 1,061 900 1,176 191 Retirement 12,634 12,634 47,400 193 OASDI 8,198 7,523 28,350 193- 003 Medicare 764 609 1,320 194 Life Insurance 200 3b9 135 195 Health Insurance 16,700 16,576 17,900 196 Dental Insurance 2 ,113 1,872 2,560 199 Vision Care 470 421 561 201 Office Expense - General 15,000 13,000 157000 202 Office Expense - Postage 57700 57600 6,000 203 Subscriptions and Periodicals 200 200 200 206 Communications 5,679 8,000 8,000 209 Memberships 17900 1,900 1,900 211 Equipment Maintenance 2,500 500 2,500 214 Rents & Leases - Equipment 4,800 5,640 5,640 217 Transportation and Travel 10,510 117000 17,590 218 Motor Pool 1,000 600 1,000 220 Professional and special Services 1777500 100,000 174,000 220- Special District Account Reports 60 60 60 220- SMTD Contractual 0083 Charges 257200 257200 25,200 220- Allocated Service 0200 Department Costs 2,747 1,840 972 223 Publications and Legal Notices 960 1,600 1,700 232 Insurance - Workers Compensation 553 553 645 236 Insurance - Casualty 156 1.56 62 260 Building Maintenance -0- 100 500 264 Rents - Structures 97000 97000 97000 451 Fixed Assets 127641 117500 127065 TOTALS $6837905 $600,373 $790,457