HomeMy WebLinkAboutAgenda Report - May 16, 2012 C-05AGENDA ITEM C-5
A% CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt Resolution Authorizing City Managerto Execute Contractfor Hutchins Street
Reconstruction Project with A. M. Stephens Construction Company, Inc., of Lodi
($863,466.53)
MEETING DATE: May 16,2012
PREPARED BY: PublicWorks Director
RECOMMENDEDACTION: Adopt resolution authorizing City Manager to execute contract for
Hutchins Street reconstruction projectwith A. M. Stephens
Construction Company, Inc., of Lodi, in the amount of $863,466.53,
BACKGROUND INFORMATION: The proposed project will reconstruct and widen Hutchins Street
from Lodi Avenue to Pine Street with asphalt concrete pavement,
new sidewalks and handicap ramps. The project also includes
wastewater and storm drain improvements and the relocation of an existing water main (Exhibit A).
The existing pavement is in poor condition and the street width varies from block to block. Staff has
completed the acquisition of all the necessary street easements to create a uniform width and to add a longer
southbound left -turn lane at Lodi Avenue. The final improvements will improve ADA access, pedestrian
safety, and traffic flow in the project area, especially near Hutchins Street Square. Bulb -outs will be installed
in multiple locations to shorten the crosswalk distance and street lighting will be enhanced.
Specifications for this project were approved on March 21, 2012. The City received the following
four bids for this project on May 1, 2012. Construction is scheduled to be completed by September 2012.
Bidder Location Bid
Engineer's Estimate $817,010.00
A. M. Stephens Construction Lodi $863,466.53
MCI Engineering Stockton $865,289.00*
George Reed, Inc. Modesto $915,456.00
Knife River Construction Stockton $986,455.00
'Corrected Total
FISCAL IMPACT: There will be a decrease in the street maintenance cost for this section of
Hutchins Street after the street reconstruction.
FUNDING AVAILABLE: Funding is available through existing FY 2011/12 appropriations in the Street,
Water and Wastewater Funds.
Measure K (325040): $709,451
Wastewater Capital (171014): $63,240
Water Capital (1K1014): $90,776
����
Jor an Ayers
Deputy City Manager/Internal Services Director
�J_e
dog' F. Wally Sandelin
PublicWorks Director
Prepared by Lyman Chang, Senior Civil Engineer
Attachment
cc: Deputy PublicWorks Director— Utilities
APPROVED:
Konradt Bartlart) City Manager
K:\WP\PROJECTS\STREETS\Hutchins Street Improvements\CAward.doc 5/8/2012
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HUTCHINS STREET RECONSTRUCTION
(Lodi Avenue to Pine Street) CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and A. M. STEPHENS CONSTRUCTION COMPANY, INC., herein
referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Informationto Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
Contract.doc l 05/01/12
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary to install 4,500 tons of asphalt concrete, 8,700 square feet of
concrete sidewalk, 2,080 linear feet of concrete curb and gutter, 600 linear feet of 8 -inch water
pipe, street light system, traffic striping, and other incidental and related work, all as shown on
the plans and specifications for "Hutchins Street Reconstruction, Lodi Avenue to Pine Street".
CONTRACT ITEMS
ITEM
EST'D.
NO.
DESCRIPTION
UNIT
QTY
UNIT
PRICE
TOTAL PRICE
1.
Traffic Control
LS
1
$
2,500.00
$
2,500.00
2.
Construction Notification
LS
1
$
1,500.00
$
1,500.00
3.
Water Pollution Control
IS
1
$
9,435.00
$
9,435.00
4.
Excavation Safety
LS
1
$
721.50
$
721.50
5.
Clearing and Grubbing
LS
1
$
49,300.00
$
49,300.00
6.
Abandon 6 -Inch Water Main
LS
1
$
555.00
$
555.00
7.
Roadway Excavation
CY
3,867
$
2.00
$
7,734.00
8.
Compact Original Ground
SF
87,000
$
0.17
$
14,790.00
9.
Concrete Subgrade Compaction SF
15,690
$
1.50
$
23,535.00
10.
Asphalt Concrete
TON
4,511
$
89.55
$ 403,960.05
11.
Miscellaneous Paving
TON
15
$
440.00
$
6,600.00
Contract.doc 2 05/01/12
ITEM
EST'D.
NO.
DESCRIPTION
UNIT
QTY
UNIT PRICE
TOTAL PRICE
12.
Adjust Storm Drain Manhole to
Grade
EA
6
$
666.00
$
3,996.00
13.
Adjust Wastewater Manhole to
Grade
EA
6
$
666.00
$
3,996.00
14.
Concrete Sidewalk/Wheelchair
Ramp
SF
8,700
$
6.01
$
52,287.00
15.
Concrete Curb and Gutter
LF
2,080
$
22.23
$
46,238.40
16.
Minor Concrete Curb
LF
175
$
18.27
$
3,197.25
17.
Concrete Alley Approach
SF
900
$
8.37
$
7,533.00
18.
Residential Driveway
SF
890
$
6.40
$
5,696.00
19.
Commercial Driveway
SF
890
$
7.99
$
7,111.10
20.
12-Inch Storm Drain
LF
537
$
59.94
$
32,187.78
21.
Side Inlet Catch Basin
EA
15
$
1,348.65
$
20,229.75
22.
Install 24-Inch Riser
EA
2
$
721.50
$
1,443.00
23.
Install Fire Hydrant and Valve
EA
1
$
4,717.50
$
4,717.50
24.
Relocate Fire Hydrant
EA
2
$
2,220.00
$
4,440.00
25.
Install 8-Inch Water Pipe
LF
600
$
78.81
$
47,286.00
26.
Install 8-Inch Water Valve
EA
6
$
1,332.00
$
7,992.00
27.
Install 1-Inch Water Service
EA
8
$
1,998.00
$
15,984.00
Contract.doc 3 05/01/12
ITEM EST'D.
NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE
28. Install Temporary Blow -Off EA 1 $ 277.50 $ 277.50
29. Adjust Water Valve Frame and
Cover to Grade EA 13 $ 555.00 $ 7,215.00
30. Furnish Manhole Frame and
Cover EA 5 $ 277.50 $ 1,387.50
31. Furnish Water Valve Frame and
Cover EA 13 $ 177.60 $ 2,308.80
32. Street Sign Post EA 6 $ 388.50 $ 2,331.00
33. Traffic Striping LS 1 $ 9,518.25 $ 9,518.25
34. Street Light System LS 1 $ 44,918.15 $ 44,918.15
35. Yard Restoration LS 1 $ 10,545.00 $ 10,545.00
TOTAL $ 863,466.53
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 60 WORKING DAYS.
Contract.doc 4 05/01/12
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLEAND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
By:
Konradt Bartlam
City Manager
By: Date:
Title
Attest:
City Clerk
(CORPORATE SEAL) Approved As To Form
D. Stephen Sch
City Attorney
Contract.doc 5 05/01/12
RESOLUTION NO. 2012-67
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING CONTRACT AND AUTHORIZING THE
CITY MANAGER TO EXECUTE CONTRACT FOR
HUTCHINS STREET RECONSTRUCTION PROJECT
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on May 1, 2012, at 11:00 a.m.,
for the Hutchins Street Reconstruction Project, described in the plans and specifications
therefore approved by the City Council on March 21, 2012; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
A. M. Stephens Construction Company, Inc. $ 863,466.53
MCI Engineering $ 865,289.00"
George Reed, Inc. $ 915,456.00
Knife River Construction $ 986,455.00
*Corrected Total
WHEREAS, staff recommends awarding the contract for the Hutchins Street
Reconstruction Project to the low bidder, A. M. Stephens Construction Company, Inc., of Lodi,
California, in the amount of $863,466.53.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the Hutchins Street Reconstruction Project to the low bidder, A. M. Stephens
Construction Company, Inc., of Lodi, California, in the amount of $863,466.53; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract.
Dated: May 16, 2012
hereby certify that Resolution No. 2012-67 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 16, 2012, by the following vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Nakanishi,
and Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
4Z)JOHL
City Clerk
2012-67