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Home My WebLink AboutAgenda Report - May 3, 1989 (60)3 T0. THE CITY COUNCIL FROM: THE CITY MANAGER'S OFFICE COUNCIL COMMUNICATION :.l:i;irC : MEETING, DATE May 3, 1989 SUBJECT: AWARD BID FOR FURNITURE FOR CARNEGIE FORUM, 305 V1ST FINE STREET RECOMMENDED ACTION That the City Council award the bid for Categories 1 through 3 of the Carnegie Forum Furniture to JIL Office Interiors in the total amount of $29,890.94, detailed as follows: Category 1 - Manufacturer: Vecta $20,355.18 7 High -Back Swivel -Tilt Chairs 25 Mid -Back Swivel -Tilt Chairs Category 2 - Manufacturer: Loewenstein 4,791.20 50 Cento Stack Chairs 5 Lunakart Storage Carts Category 3 - Manufacturer: Hayes 4,744.56 3 Lounge Chairs 1 Leg Base Corner Table 1 Leg Base Coffee Table 1 Sofa $� it is further recommended that Category 4 (16 -foot conference table) not be awarded at this time. Publ'ic Works is presently evaluating the custom table specified under this category. BACKGROUND II4�0RMATION This project consists of furnishing, as indicated, the following rooms in the Carnegie Forum: Meeting Roman: 3 lounge chairs, matching sofa, corner table, coffee table; Council Chamber & Overflow Seating Area: 7 high -back swivel chairs forte Council table, 6 mid -back swivel chairs for the staff tables and press area, 50 upholstered stacking chairs for overflow seating, and 5 storage carts for stacking chairs; Conference Room: 16 -foot conference table, 19 mid -back swivel chairs (same as staff and press chairs in Council Chamber). Specifications were approved on April 5, and bids were opened on April 18, 1989. A summary of bids received is attached. ueT E. Harris, urchasing Officer cc: Public Works D rector Building & Equ pment NE ntenance Supt. I F.07NOTES FOOTNOTE a b C b,e b,d e a - :ock delivery b' - Deliverp includes installation c - add $198 for installation d - No Bid Bond Submitted; will be provided within one week e - Exception Noted: "Prices good for sixty days; 10e maximum increase possible thereafter" CATEsv"RY 2: LOEWE,NSTEIN 3i� �i,�:unRY 3I00ER BID AMOUNT LEAD TIME JAnj 1TE:CRY 1: VECTA 1. ,;HL OFFICE INTERIORS BIDDER 3:D LEAD TIME (`dKS} 2. 1. "•L :CE INTERIORS 7 8 2. CAPITAL OFFICE SYSTEMS 20,927.58 7-3 3. MG 'NEST OFFICE FURN.. 21,535.04 9-10 4. ABBE'( OFFICE FURY. 21,056.36 9 5. DURST CFFICE INTER. 21,3E2.64 8-10 6. HEALY b POPOVICH 22,183 .56 6-8 7. RUCKER FULLER CO. 22,853.50 9-11 8. OFFICES UNLIMITED, INC. 22,955.70. 7-8 9. INTERIORS MOTIVES 23,94x.39 6-8 F.07NOTES FOOTNOTE a b C b,e b,d e a - :ock delivery b' - Deliverp includes installation c - add $198 for installation d - No Bid Bond Submitted; will be provided within one week e - Exception Noted: "Prices good for sixty days; 10e maximum increase possible thereafter" _CC710; a - Coc:k Del ivery _ b - .2eliiery includes installation f c - Add 5149 for installation f d - I;0 3 d Bond Submitted; •,qi l l ` e provided within one week e - -.,,Caption Noted: "Prices ceec or s;;<ty days; 10 ma. imam increase possible there3rter" CATEsv"RY 2: LOEWE,NSTEIN 3I00ER BID AMOUNT LEAD TIME JAnj FO T; ES 1. ,;HL OFFICE INTERIORS 54,791.20_ 6 a 2. ABBEY OFFICE FURN. 4 929.00 7 2. DURST OFFICE INTSR. 4,929.00 6-8 4. .MG 'NEST OFFICE FURN. 5,044.31 6-8 C S. OFFICES UNLIMITE7 5,224.90 4-6 6. CAPITAL OFFICE SYST. 5,325.70 6 b 7. HEAL'f � POPOVICH 5,342.61 4-6 b,e 8. RUCKER FULLER 5,533.20 6-8 b,d 9. :,1TERIOR MOTIVES 7,022 .-'0 4-6 _CC710; a - Coc:k Del ivery _ b - .2eliiery includes installation f c - Add 5149 for installation f d - I;0 3 d Bond Submitted; •,qi l l ` e provided within one week e - -.,,Caption Noted: "Prices ceec or s;;<ty days; 10 ma. imam increase possible there3rter" i - Exception noted: 9 yards of fabric required on chairs, per „ayes. ;. (Specifications call for 7.5 yards) CATEGORY 4: CREATIVE WCODS 8I0DER 7. 3IJOER BID AMOUNT '-.1D7_ -1E ('NKS) FOGTNOTES 52,343.60 1. JHL OFFICE INT---RrCRS S4,711.56 JHL OFFICE INTERIOR' 6-3 a 2. HEALY 3 POPOVICH 5,356.15 2,352.14 o b 3. DURST OFFICE INTERIORS 5,363.50• 4-6 8-10 MG WEST OFFICE FURNI 4. MG 'WEST 5,421.35 5. 3 c 5. OFFICES UNLIMITED 5,471.69 HEALY & POPOVICH o e i 6. INTERIOR MOTIVES 6,591.54 2,717.99 6-3 e,f 7. CAPITAL OFFICE S Y S T. 2,560.31 6 9 8. RUCKER FULLER 2,942.56 3-11 b,d,h 9. ABBEY OFFICE FURN . NO 3I0 FOOTNOTES: a - Dock Del iv e ry t b - Delivery includes installation c - Add $70 for installation d No Bid Bond Submitted; will be provided within one Neer e - Lead Time begins after receipt of fabric f = Tables: Lead Time 5-6 weeks ' 9 = Price does not include cost of fabric; h - Price does not include cost of fabric; add S2,092.50; table lead total = $4,753.01 time 6-8 weeks it H :t i - Exception noted: 9 yards of fabric required on chairs, per „ayes. ;. (Specifications call for 7.5 yards) FOOTNOTES: a - Dock Delivery; add $75 for installaticn b - Delivery includes installation c - Add $105 for installation d - no Bid Bond submitted; will be ^Vifed •.vitnin one week CATEGORY 4: CREATIVE WCODS 8I0DER 7. BID AhiQUNT LraD_ T:WE !'�JKS - — _ 1. CAPITAL OFFICE FURN 52,343.60 5 2. JHL OFFICE INTERIOR' 2,344.72 8 3. DURST OFFICE INTER. 2,352.14 8-10 4. OFFICES UNLIMITED 2,357.84 4-6 5. MG WEST OFFICE FURNI 2,4679..68 5. RUCKER FULLER 8-10 7. HEALY & POPOVICH 2,583.87 7-8 8. INTERIOR MOTIVES 2,717.99 5-3 9. ABBEY OFFICE FUR`I. NO BID FOOTNOTES: a - Dock Delivery; add $75 for installaticn b - Delivery includes installation c - Add $105 for installation d - no Bid Bond submitted; will be ^Vifed •.vitnin one week .. F00 T 'NOTzS• y.. e?�•-'� -h '� rte` b�� a -� 4-6 j C b,d t RE ',n! ;1 TT eh hl( �L`ii 't A RESOLUTION Or THE LOCI CITY COUNCIL AWARDING THE BID FOR CATEGORIES 1 THROUGH 3 OF THE CARNEGIE FORUM FURNITURE WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on April 18, 1989 at 11:00 a.m. for the bid for Categories 1 Through 3 of the Carnegie Forum Furniture, described in the specifications therefor approved by the City Council on April 5, 1989; and WHEREAS, said bids have been compared, checked, and tabulated and a report thereof filed with the City Manager as shown on the bid summary, attached hereto as Exhibit A, and incorporated herein by reference; WHEREAS, the City Manager recommends that award of the bid for Categories 1 Through 3 of the Carnegie Forum Furniture, be made to the low bidder, JHL Office Interiors, as follows: Category 1 - Manufacturer: Vecta 7 High -Back Swivel -Tilt Chairs 25 Mid -Back Swivel -Tilt Chairs Category 2 - Manufacturer: Loewenstein 50 Cento Stack Chairs 5 Lunakart Storage Carts Category 3 - Manufacturer: Hayes 3 Lounge Chairs 1 Leg Base Corner Table 1 Leg Base Coffee Table 1 Sofa $20,355.18 $ 4,791.20 $ 4,744.56 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lodi that award of bid for Categories 1 Through 3 of the Carnegie Forum Furniture be and the same is hereby awarded to JHL Office Interiors, the low bidder, in the amount of $29,890.94. No. 89-48 was passed and adopted by the City' regular meeting held May 3, 1989 by the following Dated: May 3, 1989 I hereby certify that Resolution Council of the City of Lodi in a vote: Ayes: Council Members - Hinchman, Olson, Reid and Snider (Mayor) Noes: Council Members - None Absent: Council Members - Pinkerton 1 I Alice M. Re mehe City Clerk I 89-48