HomeMy WebLinkAboutAgenda Report - May 2, 2012 C-12AGENDA ITEM C 00 1 OL
A% CITY OF LODI
COUNCIL COMMUNICATION
-M
AGENDA TITLE: Adopt Resolution Authorizing the City Manager to Enter into a Letter of Agreement
Between the City of Lodi and Holz Rubber Company for the Sale of Designated
Municipal Electric Distribution Facilities ($54,678)
MEETING DATE: May 2,2012
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution authorizing the City Managerto enter into a
Letter of Agreement between the City of Lodi and Holz Rubber
Company for the sale of designated municipal electric distribution
facilities in the amount of $54,678.
BACKGROUND INFORMATION: Holz Rubber (HR) currently has five utility accounts serving their
plant, which covers the 1100 and 1200 blocks of South
Sacramento Street (both on the east side and west side of the
street). One account is currently assigned to the G3 -Primary rate tariff, one account to the G2 rate tariff,
and three accounts to the G I rate tariff.
The customer has chosen to physically aggregate the five existing electric meters/accounts, into one G4 -
Primary utility account and purchase existing Electric Utility Department (EUD) overhead electric
distribution equipment, including six transformers and associated metering equipment. HRwillpaythe
EUD $54,678 for said facilities, a cost figure which includes laborto be performed by EUD line crews.
HR will become responsible for future maintenance and replacement of the transferred equipment and
their inherent electrical losses.
The proposed arrangement conforms to past practices and City Council -approved Electric Rules and
Regulations. Overthe past several years, the City has engaged in similar primary -metered projectswith
CertainTeed Corporation, Lodi Iron Works, Ralcorp/Cottage Bakery, Scientific Specialties Incorporated,
and Schaefer Systems International. It is anticipated that this projectwill be completed in early summer.
FISCALIMPACT: The initial sale of facilities and services will result in revenue to the EUD in the
amount of $54,678. Netfiscal impact is insignificant.
FUNDING: Not applicable.
-'-Eliobbeth A. Kirkley ,'
Electric Utility Director
Prepared By: Rob Lechner, Manager, Customer Service& Programs
EAKIRSUIst
APPROVED:- t :1 —
Konradt Bartlam, City Manager
LETTER OF AGREEMENT: SALE OF MUNICIPAL FACILITIES
BETWEEN
THE CITY OF LODI
0,11K
HOLZ RUBBER COMPANY
This Letter of Agreement (LOA) is between the City of Lodi (COL) and Holz Rubber
Company (HR). By way of this signed LOA, HR agrees to purchase and maintain designated
electric utility facilities as identified on the attached Appendix A.
In summary, HR will purchase six transformers and designated overhead electric
distribution facilities located at the customer's plant site in the 1100 and 1200 blocks of South
Sacramento Street.
In purchasing the aforementioned equipment (transformers and overhead electric
distribution facilities), HR also agrees to properly maintain said equipment and pay for all repairs
necessary for maintaining said equipment in the event of equipment failure in perpetuity.
The total purchase price of the equipment and associated labor costs listed on Appendix
A is in the amount of $54,677.59. Note: in the event that the labor required to perform this
project occurs after COL operating hours (7:00am to 4:30pm, Monday through Friday, excluding
holidays and weekends), HR will be charged anylall additional labor costs above and beyond
the costs identified on Appendix A.
HR agrees to compensate the COL in the amount of $10,000 prior to start of the project,
and then payment of the balance in equal amounts the ensuing twenty-four (24) months until the
balance is paid in full. The first monthly payment will be due two months following completion of
said project.
IN WITNESS HEREOF, the parties hereto have entered into this Letter of Agreement
dated May—, 2012.
HOLZ RUBBER CITY OF LODI, a municipal corporation
M
Title:
By:
KonradtBartlam
City Manager
ATTEST:
Randi Johl, City Clerk
APPROVED AS TO FORM:
D. Stephen (St�a�uer
City Attornej CZ)
Purchase existing plant & install
additional facilities
Purchase existing overhead
trans.
Labor and material costs to
install primary metering
equipment
Total
APPENDIX'A'
Installation Depreciated
Cost Allowance Buy Out Cost/Total
$53924.29
$798.50
$0
$45.20
$53,924.29
$753.30
$54,677.591
Depreciation for overhead material (OHM) based on 40 years service life.
Depreciation for padmount transformer based on 30 years service life.
The scope of work includes, but is not limited to:
1) Underbuild a customer owned 12kV line.
2) Relocate 12 kV 3-phase metering facility.
RESOLUTION NO. 2012-51
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGERTO ENTER INTOA LETTEROF
AGREEMENT BETWEEN THE CITY OF LODI AND HOLZ
RUBBER COMPANY FORTH E SALE OF DESIGNATED
MUNICIPAL ELECTRIC DISTRIBUTION FACILITIES
WHEREAS, Holz Rubber Company has five utility accounts, one of which is assigned to
the G3 -Primary rate, one account to G2 rate tariff, and three accounts to G I rate; and
WHEREAS, Holz Rubber Company is desirous of consolidating the five utility accounts
into one G4 -Primary account, and purchase existing Electric Utility Department overhead
electric distribution equipment, which includes six transformers and associated metering
equipment; and
WHEREAS, Holz Rubber Company will pay the City of Lodi Electric Utility Department
$54,677.59 to achieve this meter aggregation project and will be responsible for all future
maintenance and replacement of the transferred equipment and its inherent electrical losses;
and
WHEREAS, the proposed arrangement conforms to past practice and city Council -
approved Electric Rules and Regulations.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to enter into a Letter of Agreement between the City of Lodi and
Holz Rubber Company for the sale of designated municipal electric distribution facilities in the
amount of $54,677.59. This figure includes the purchase cf six transformers, electric utility
distribution equipment and labor costs associated with the installation of said equipment, and
upgrading the existing system to accommodate the customer's need.
Dated: May 2, 2012
I hereby certify that Resolution No. 2012-51 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held May 2, 2012, by the following Vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, and
Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
RR A &.I
City Clerk
2012-51