HomeMy WebLinkAboutAgenda Report - May 2, 2012 C-04AGENDA ITEM C O*LA
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FISCAL IMPACT: Varies by project. All purchases were budgeted in the 2011-2012 Financial Plan.
FUNDING AVAILABLE: Funding as indicated on Exhibits.
i—ordari-Ayers, Deputy City)Manager
Prepared by Sherry Moroz, Purchasing Technician
JA/sm
Attachment
APPROVED:--
MMUNICATION
11M
AGENDA TITLE:
Accept Quarterly Report of Purchases Between $10,000 and $20,000
MEETING DATE:
May2,2012
PREPARED BY:
Deputy City Manager
RECOMMENDED ACTION: Accept quarterly report of purchases between $10,000 and $20,000.
BACKGROUND INFORMATION: During the first calendar quarter of 2012, the following
purchases were
awarded.
Background information for each purchase is
attached as
ExhibitsA
through Q.
Exh.
Date
Contractor
Project
Award Amt.
A
1/10/12
ERMCO
Transformers
$18,436.03
B
1/10/12
All Phase ElectricSupply
Streetlight Heads and Globes
$16,264.86
C
1/11/12
General Pacific Inc.
Wire
$13,813.56
D
1/30/12
Jensen Precast
Concrete Vault, Risers, Lids&
$13,888.98
Adapters
E
1/19/12
Bobcat Central Inc.
Surface Water Treatment Plant
$14,686.06
UtilityVehicle
F
1/26/12
Survalent Technology Corp.
SCADA System Annual Maint.
$19,480.00
G
1131/12
Osmose
Software Update& Licenses
$10,512.48
H
2/1/12
Foster Flow Control
Secondary Effluent Bypass 24"
$13,475.63
1
2/7/12
General Pacific Inc.
Transformer and Wire
$11,372.93
J
3/6/12
ERMCO
Padmount Transformers
$10,826.72
K
3/6/12
ERMCO
Pole Mount Transformers
$11,182.30
L
3/13/12
CompuCom
Software Compliance Manager
$13,200.25
M
3/13/12
Golden State Flow Measurement 8" Chamber Meter
$14,470.83
N
3/19/12
Aqua Aerobics Systems Inc.
White Slough Cloth Sack
$19,574.94
Replacement
0
3/27/12
Entisys Solutions Inc.
EUD Data Warehouse
$19,809.47
P
3/29/12
Wesco Distribution
3 Phase Module Cabinets
$12,916.26
Q
3/29/12
Wesco Distribution
Tension Sleeve, DA Bolts &
$10,220.62
Concrete Boxes
FISCAL IMPACT: Varies by project. All purchases were budgeted in the 2011-2012 Financial Plan.
FUNDING AVAILABLE: Funding as indicated on Exhibits.
i—ordari-Ayers, Deputy City)Manager
Prepared by Sherry Moroz, Purchasing Technician
JA/sm
Attachment
APPROVED:--
EXHIBIT A
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
Electric Inventory
Electric Utility
Ermco C/O Hees Enterprises
$18,436.03
01/10/12
BIDS OR PROPOSALS RECEIVED:
Ermco C/O Hees Enterprises
HD Supply Utilites Portland
Howard Industries Silicone Core
Howard industries Amorphous Core
Pacific Utility Supply
"NO BID" or NO RESPONSE RECEIVED:
$18,436.03
$20,353.98
$22,390.45
$22,185.73
$21,593.10
BACKGROUND INFORMATION& BASIS FOR AWARD:
These transformers are for the Electric Inventory. They will be used in new construction, and
also replacement of failed transformers in the system. Ermco is the low responsible bidder and
was awarded the Purchase Order.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer __ _ _
Reviewed by: Aj
Purchase Order 1h.: 20960
EXHIBIT B
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION
BIDS OR PROPOSALS RECEIVED:
All Phase Electric Supply
Electric Inventory
Electric Utility
All -Phase Electric Supply
$16,264.86
01/10/12
"NO BID" or NO RESPONSE RECEIVED:
General Pacific
HD Supply Benicia
HID Supply Portland
Rexel
Wesco Distribution
Platt Electric Supply
$16,264.86
BACKGROUND INFORMATION& BASIS FORAWARD:
These streetlight heads and globes are for the Electric Inventory. They will be used in new
construction, and also replacement of failed streetlight heads and globes in the system. AD
Phase Electric Supply is the low responsible bidder and was awarded the Purchase Order.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title:
Reviewedby:
Purchase Order No.: 20965
EXHIBIT C
RECOMMENDATION FOR CONTRACT AWARD
PROJECTNAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
#8 Str Red and Green Wire
Electric Utility
General Pacffic
$13,813.56
DATE OF RECOMMENDATION: 0111112012
BIDS OR PROPOSALS RECEIVED:
General Pacific
All Phase
Rexel
Platt
Intraline
HD Supply Benicia
"NO BID" or NO RESPONSE RECEIVED:
GEXPRO
Wesco Distribution
HD Supply Portland
One Source Distribution
$13, 8 i 3.56
$14,115.25
$1 6,162.50
$15,128.10
$20,472.50
$1 5,085.00
BACKGROUND INFORMATION& BASIS FORAWARD:
The wire is for the fusing and grounding of streetlights. General Pacificwas the low responsible
bidder and was awarded the Purchase Order.
FUNDING: 160,1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by -y
�LAO-�
Purchase Order No.: 20967
EXHIBIT 0
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
Concrete Vault risers, lids &adapters
Electric Utility
Jensen Precast
AWARD AMOUNT: $13,888.98
DATE OF RECOMMENDATION: 01130/2012
BIDS OR PROPOSALS RECEIVED:
Jensen Precast
"NO BID" or NO RESPONSE RECEIVED:
Utility Vault/Old Castle
$13,888.98
BACKGROUND INFORMATION& BASIS FORAWARD:
The concrete vault parts are used in repair of existing vaults. They are also used in new vault
construction. The vault parts are made to our specification so that they will work on either a
Jensen Vault or a Utility Vault/Oldcastle. Jensen and Utility Vault are the only two
manufactures in the City Electric System, Oldcastle has purchased Utility Vault, Brooks
Concrete, Christy Concrete, and other vault manufactures. Jensen Precast is the low
responsible bidder and was awarded the Purchase Order.
FUNDING: 160.1496
Prepared by: RandyLipelt
Title: B
,��wReviewed by: )!t-- 6
Purchase Order No.: 20986
EXHIBIT E
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: SurfaceWater Treatment Plant UtilityVehicle
DEPARTMENT: PublicWorks;
CONTRACTOR Bobcat Central Inc.
AWARD AMOUNT: $14,686.06
DATE OF RECOMMENDATION: 101/19/2012
BIDS OR PROPOSALS RECEIVED:
Bobcat Central Inc.
Garton Tractor $14,870.95
Woodland Tractor& Equipment Co Inc. $15,196.69
"NO Bl1V or NO RESPONSE RECEIVED:
I
BACKGROUND INFORMATION& BASIS FORAWARD:
ResolutionNo. 2010-182, City Council Authorizing the construction and equipment purchaseto
operate included $200,000 appropriatedfor shop cf equipment. A yard utility vehicle is
necessary for the every day operation of the plant. This vehicle will also be a valuable tool
during the plant construction process. Public Works recommendsthe purchase of this vehicle
now to be utilized during the construction using the appropriated funds.
T
FUNDING: 181011-1836.2300
7
Prepared by: Randy Laney
Title: Fleet Services Supervisor
Reviewed by:
Purchase Order No.
RECOMMENDATION FOR CONTRACT AwARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION
Suwalent
Electric Utility
Suwalent Technology Corporation
$19,480.00
January 26,2012
BIDS OR PROPOSALS RECEIVED:
Survalent Technology Corporation
"NOBID" cr NO RESPONSE RECEIVED:
N/A
EXHIBIT F
$19,480.00
BACKGROUND INFORMATION & BASIS FORAWARD:
Renewal of the annual maintenance contract on the City of Lodi's SCADA system that monitors
and controls the electric, water, & wastewater systems in the City of Lodi. Renewal also
includes training, not included in previous contract.
FUNDING:
Purchase Order No.
160653.7335,181011.1825.2300
Prepared by: Kevin Riedinger
Title: Electric Operations—Superintendent
Reviewed by:
EXHIBIT G
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
Electric Engineering
DEPARTMENT:
Electric Utility
CONTRACTOR
OSMOSE
AWARDAMOUNT:
$10,512.48
DATE OF RECOMMENDATION:
01/31/12
BIDS OR PROPOSALS RECEIVED:
Osmose
"NO BID" or NO RESPONSE RECEIVED:
$10,512.48
BACKGROUND INFORMATION & BASIS FORAWARD:
This software update and new licenses are for an existing software package on the EUD
Engineering computers. The version we own has to be updated and the individual computers
must have their own licenses.
FUNDING: 160612.7355
Preparedby: RandyLipelt
Title: Buyer
Reviewed by:
Purchase Order No.:
EXHIBIT H
IRECOMNMNDATION FOR CONTRACT AwARD
PROJECT NAME: Secondary Effluent Bypass 24" PrattfM!Iliken ButterflyValve
DEPARTMENT: PubllcWorks
CONTRACTOR Foster Flow Control
AWARD AMOUNT: $13A75.63
DATE OF RECOMMENDATION: 2/11/12
BIDS OR PROPOSALS RECEIVED:
Foster Flow Control
Allied Packing
Frank Olsen (vendor did not spec like equipment)
"NO BID" or NO RESPONSE RECEIVED:
$13,475.63
$13,676.25
$11,373.42
BACKGROUND INFORMATION& BASIS FORAWARD:
The valve will enablethe secondary effluentto bypass the filters and UV system into the ponds,
saving wear and tear on equipment and a savings in electrical usage.
FUNDING:
Purchase Order No.
170403.7331
Prepared by: Kelly Powers
Title: WaterNVastewater Supervisor
Reviewedby,:/
EXHIBIT I
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE CF RECOMMENDATION:
Current Transformer, #12 str cu wire, #8 Str cu wire
Electric Utility
General Pacific
$11,372.93
02107/2012
BIDS OR PROPOSALS RECEIVED:
General Pacific
AD Phase N/B Current Transformer
Rexel N/B Current Transformer
Platt N/B Current Transformer
Intraline NIB Current Transformer
HDSupplyBenicia N/B Current Transformer
"NO BID" or NO RESPONSE RECEIVED:
GEXPRO
Wesco Distribution
HD Supply Portland
One Source Distribution
Wire Only
$10,933.2
$11,184.45
$12,752.21
$15,217.00
$13,818.94
$12,202.69
W/Current Tra
$11,372.93
0.00
0.00
0.00
0.00
0.00
BACKGROUND INFORMATION& BASIS FORAWARD:
The current transformer is for primary metering. The wire is for the fusing and grounding of
streetlights. General Pacific was the low responsible bidder and was awarded the Purchase
Order.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by:Wk-. 61iki
Purchase Order No.: 20961
EXHIBIT J
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: Padmount Transformers
DEPARTMENT: Electric Utility
CONTRACTOR ERMCO/Hees Enterprises
AWARD AMOUNT: $10,826.72
DATE OF RECOMMENDATION: 03/06/2012
BIDS OR PROPOSALS RECEIVED:
Ermoo/Hees Enterprises
Howard Industries
ABB/Pacific Utility Supply
"NO BID" or NO RESPONSE RECEIVED:
CG Power Systems
HD Supply Portland
$10,826.72
$12,257.64
$11,313.75
BACKGROUND INFORMATION& BASIS FOR AWARD:
These transformers will be used in new construction and replacementof a failed transformers in
the Electric System. Ermco/Hees Enterpriseswas the low responsible bidder and was awarded
the Purchase Order,
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewedby:
Purchase Order No.: 21055
EXHIBIT K
RECOMMENDATION FOR CONTRACT AwARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Ermco/Hees Enterprises
HD Supply Portland
Howard Industries
ABB/Pacific Utility Supply
Pole Mount Transformers
Electric Utility
ERMCO/Hees Enterprises
$11,182.30
03/06/2012
"NO BID" or NO RESPONSE RECEIVED:
CG Power Systems
$11,182.30
$12,574.43
$13,354.54
$12,142.35
BACKGROUND INFORMATION& BASIS FOR AWARD:
These transformers will be used in new construction and replacementof failed transformers in
the Electric System. Ermco/Hees Enterprises was the low responsible bidder and was awarded
the Purchase Order.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by: "imz
Purchase Order No.: 21056
EXHIBIT L
RECOMMENDATION FOR CONTRACT AwARD
PROJECT NAME: Software Compliance Manager
DEPARTMENT: Internal Scvs%ISD
CONTRACTOR
Compucom
AWARD AMOUNT: $13,200.25
DATE OF RECOMMENDATION: 3-13-12
BIDS OR PROPOSALS RECEIVED:
COMPUCOM $13,200.25
ideal Solutions $14,623.35
Express Matrix $15,362.00
"NO BID"' cr NO RESPONSE RECEIVED:
BACKGROUND INFORMATION& BASIS FOR AWARD:
The purpose of this software yrogram is to automate comprehensive software license
management and usage analysis
FUNDING:
Purchase Order No.
ISD 100411.7313
Prepared by: Steve Mann
Title: E Manager
Reviewed by:
EXHIBIT M
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME: 8" Chamber Meter Purchase
DEPARTMENT: PublicWorks
CONTRACTOR Golden State Flow Measurement Inc
AWARD AMOUNT: $14,470.83
DATE CF RECOMMENDATION: 3/13/12
BIDS OR PROPOSALS RECEIVED:
Golden State Flow Measurement Inc
Sole Source Letter
Attached
... NO BID" or NO RESPONSE RECEIVED:
$14,470.83
BACKGROUND INFORMATION& BASIS FORAWARD:
The Water/Wastewater Division needs to purchase an eight inch omni meter for the Casa De
Lodi meter installation project. The property owner will be paying the City of Lodi for the cost of
the meter.
FUNDING: 181402.1831.2100
Prepared by: Lance Roberts
Title: Water/Via teWater,Superintendent.
1- 1
Reviewed by: ��M- bn WA
IP - -
Purchase Order No. Req Order# 1199
EXHIBIT N
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
White Slough Cloth Sack Replacement
PublicWorks
Aqua -Aerobics Systems, Inc.
$19,674.94
March 19,2012
BIDS OR PROPOSALS RECEIVED:
Aqua -Aerobics Systems, Inc.
"NO BID" or NO RESPONSE RECEIVED:
None
$19,574.94
BACKGROUNDINFORMATION & BASIS FORAWARD:
No other bids were pursued as this is a sole source supplier as noted in attached letter.
FUNDING: 1714
Prepared by: Kenneth Capitanich
Title: ChiefWastewater Plant Operator
Reviewed by.
Requisibon Order No. 1222
EXHIBIT 0
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION
I
EUD DATA WAREHOUSE
ISD
ENTISYS SOLUTIONS INC
$19,809.47
3/27/12
BIDS OR PROPOSALS RECEIVED:
ENTISYS SOLUTIONS INC $19,809.47
9T05 COMPUTER.COM $24,225.00
INSIGHT $26,001.99
"NO BID" or NO RESPONSE RECEIVED:
BACKGROUND INFORMATION& BASIS FORAWARD:
Electric Utility desires to utilize meter read data for statistical and
transformer use tracking purposes. This device will be used for long term
data storage supporting these activities, The make and model of this unit
is similar to the ones previously purchased.
FUNDING:
Prepared by: STEVE MANN
Title: IS MANAGER
Reviewed by:
Purchase Order No.
EXHIBIT P
RECOMMENDATION FOR CONTRACT AWARD
PROJECT NAME:
DEPARTMENT:
CONTRACTOR
AWARD AMOUNT:
DATE OF RECOMMENDATION:
BIDS OR PROPOSALS RECEIVED:
Wesco Distribution
HD Supply Benicia
3 -Phase Module Cabinets
Electric Utility
Wesco Distribution
$12,916.26
03/29/2012
"NO BID" or NO RESPONSE RECEIVED:
All Phase, Platt Electric Supply, GEXPRO, Intraline
HD Supply Portland, Ace Supply, Rexel, Azco
One Source Distribution
$12,916.26
$13,059.30
BACKGROUND INFORMATION & BASIS FOR AWARD:
These 3 -Phase Module Cabinets will be used in new construction and rebuilding of the current
Electric System, Wesco Distribution was the low responsible bidder and was awarded the
Purchase Order.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewed by:
PurchaseOrder No.: 21100
EXHIBIT
RECOMMENDATION FOR CONTRACT AWARD
F
PROJECT NAME: Tension Sleeve, DA Bolts, Concrete Boxes
DEPARTMENT: Electric Utility
CONTRACTOR Wesco Distribution
AWARD AMOUNT: $10,220.62
DATE CIF RECOMMENDATION: 03/29/2012
BIDS OR PROPOSALS RECEIVED:
Wesco Distribution
HD Supply Portland
General Pacific
Platt Electric
HD Benicia
AZCO
One Source Distribution
ALL Items
Boxes Only
Bolts
Sleeve
$10,220.62
$ 9,075.24
$447.16
$698.22
$ 14,303.49
$13,058.98
$495.65
$748.86
0.00
0.00
$621.72
0.00
0.00
$1 1,675.79
0.00
0.00
0.00
0.00
$4613.71
$928.81
0.00
$12,317.44
0.00
0.00
0.00
0.00
$497. EL
$1,016.08
"NOBID" cr NO RESPONSE RECEIVED:
AR Phase, GEXPRO, Intraline
Ace Supply, Rexel,
BACKGROUND INFORMATION & BASIS FOR AWARD:
These iternswill be used in new construction and repair of the existing Electric System.
WESCO Distributionwas the low responsible bidder and was awarded the Purchase Order.
FUNDING: 160.1496
Prepared by: Randy Lipelt
Title: Buyer
Reviewedby: t,
Purchase Order No.: 21104