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Home My WebLink AboutAgenda Report - April 18, 2012 C-06AGENDA ITEM C-06 CITY OF LODI ,. COUNCIL COMMUNICATION Im AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Contract for Roget Park Improvements, 2229 Tienda Drive, with Hemington Landscape Services, of Cameron Park ($543,207.50) and Appropriating Funds ($600,000) MEETING DATE: April 18, 2012 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Managerto execute contract for Roget Park Improvements, 2229 Tienda Drive, with Hemington Landscape Services, of Cameron Park, in the amount of $543,207.50 and appropriating funds in the amount of $600,000. BACKGROUND INFORMATION: This project consists of developing four and one-half acres of park land. The existing land will be re -graded and landscaped to tie into the design concept of the proposed Eden Housing — Senior Housing Project adjacent to the park property. Park development work shall include the installation of new concrete walkways, bocce courts, horseshoe pits, game tables, security lighting, park benches, trash receptacles, par -course equipment, park sign, five -horsepower variable frequency drive irrigation booster pump, automatic irrigation system, hydro -seeded turf, native planting materials, underground utilities and other incidental and related work. Specifications for this project were approved on December 2 , 2011. The City received the following 14 bids for this project on April 4, 2012. Bidder Location Bid Engineer's Estimate $642,547.60 Hemington Landscape Services Cameron Park $543,207.50" WABO Landscape Hercules $543,852.00 Stan Construction San Bruno $547,366.75` J.M. Slover Placerville $568,197.14 A.M. Stephens Construction Lodi $598,312.90 Saenz Landscape Rancho Cordova $601,202.46* Stockbridge Clovis $613,767.90* B.0 Construction Ceres $636,133.41* Andrew L. Lee, Inc. Lodi $662,571.00 Dominguez Landscape Sacramento $667,152.58* Abide Builders Vacaville $669,352.90 Diede Construction Woodbridge $684,783.30 Vinciguerra Construction Jackson $687,450.17* Hobbs Construction Fresno $696,889.10 *Corrected Total Adopt Resolution Authorizing City Managerto Execute Contractfor Roget Park Improvements, 2229 Tienda Drive, with Herrington Landscape Services, of Cameron Park ($543,207.50) and Appropriating Funds ($600,000) April 18, 2012 Page 2 Staff recommends the appropriation of $600,000 for the construction contract, staff time and contingencies. FISCAL IMPACT: There is no direct impact to the Parks and Recreation Department budget for the park development improvements at Roget Park. Funds being used are from the sale of the Tienda Drive property for the Senor Housing Project. FUNDING AVAILABLE: 4a1'e--'2 1:2� F. Wally S&fdelin PublicWorks Director FWS/pmf Requested Appropriation: General Fund Capital (1211): $555.000 Park Impact Fee1( 217): $45,000 NE5-� Jordan A ers DeputyCity Manager/Internal Services Director 4W J In _rim P; rks, Recreation& Cultural Services Director K:\WP\PROJECTS\PARKS\Roget\Roget Park Improvements\CAward BlueSheet.doe 411812012 1. AA# 2. JV# Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic copy format. FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT A. SOURCE OF FINANCING 1211 3205 Unreserved Fund Balance $ 555,00 .00 1217 3205 Fund Balance $ 45 000.00 B. 1211 1211042 1825.2400 Ro et Park $ 555,000.00 USEOF 1217 1217743 1825.2400 Ro et Park $ 45,000.00 FINANCING Please provide a description of the project, the total cost of the project, as well asjustification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. Award contract for Roget Park Improvements project. Funds being used for this project are coming from the sale of Tienda Drive (senior housing project). Revenue from the sale were received last fiscal year. If Council has authorized the appropriation adjustment, complete the following: Meeting Date:Res No: Attach copy of resolution to this form. Department Head Signature: Deputy City Manager/Internal Services Manager Date Submit completed form to the Budget Division with any required documentation. Final approval will be provided in electronic copy format. RESOLUTION NO. 2012- A RESOLUTION OF THE LODI CITY COUNCIL AWARDING CONTRACT AND AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT FOR ROGET PARK IMPROVEMENTS, 2229 TIENDA DRIVE, AND FURTHER APPROPRIATING FUNDS TTTTTf-f i TTT. i i i i i ii7 • TTTTTi i i i. i i i i i i i i �i i rTrrr��1'7��TTTT TTTTTr rr�� WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on April 4, 2012, at 11:00 a.m., for Roget Park Improvements, 2229 Tienda Drive, described in the plans and specifications therefore approved by the City Council on December 21, 2011; and WHEREAS, said bids have been checked and tabulated and a report thereof filed with the City Manager as follows: Bidder Bid Hemington Landscape Services $ 543,207.50* WABO Landscape $ 543,852.00 Stan Construction $ 547,366.75* J.M. Slover $ 568,197.14 A.M. Stephens Construction $ 598,312.90 Saenz Landscape $ 601,202.46* Stockbridge $ 613,767.90* B.0 Construction $ 636,133.41 * Andrew L. Lee, Inc. $ 662,571.00 Dominguez Landscape $ 667,152.58* Abide Builders $ 669,352.90 Diede Construction $ 684,783.30 Vinciguerra Construction $ 687,450.17* Hobbs Construction $ 696,889.10 *Corrected Total WHEREAS, staff recommends awarding the contract for Roget Park Improvements, 2229 Tienda Drive, to the low bidder, Hemington Landscape Services, of Cameron Park, California, in the amount of $543,207.50. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the contract for Roget Park Improvements, 2229 Tienda Drive, to the low bidder, Hemington Landscape Services, of Cameron Park, California, in the amount of $543,207.50; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the contract; and BE IT FURTHER RESOLVED that funds in the amount of $600,000 be appropriated from General Fund Capital and Park Impact Fee Fund for this project. Dated: April 18, 2012 hereby certify that Resolution No. 2012- was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 18, 2012, by the following vote: AYES: COUNCILMEMBERS— NOES: COUNCILMEMBERS— ABSENT: COUNCIL MEMBERS — ABSTAIN: COUNCIL MEMBERS — RANDIJOHL City Clerk 2012- AGENDA ITEM C010 CITY OF LODI ,. COUNCIL COMMUNICATION AGENDA TITLE: Adopt Resolution Authorizing City Managerto Execute Contractfor Roget Park Improvements, 2229 Tienda Drive, with Hemington Landscape Services, of Cameron Park ($543,207.50) and Appropriating Funds ($600,000) MEETING DATE: April 18, 2012 PREPARED BY: PublicWorks Director RECOMMENDED ACTION: Adopt resolution authorizing City Managerto execute contractfor Roget Park Improvements, 2229 Tienda Drive, with Hemington Landscape Services, of Cameron Park, in the amount of $543,207.50 and appropriating funds in the amount of $600,000. BACKGROUND INFORMATION: This project consists of developing four and one-half acres of park land. The existing land will be re -graded and landscaped to tie into the design concept of the proposed Eden Housing — Senior Housing Project adjacent to the park property. Park development work shall include the installation of new concrete walkways, bocce courts, horseshoe pits, game tables, security lighting, park benches, trash receptacles, par -course equipment, park sign, five -horsepower variable frequency drive irrigation booster pump, automatic irrigation system, hydro -seeded turf, native planting materials, underground utilities and other incidental and related work. Specificationsfor this project were approved on December21, 2011. The City received the following 14 bids for this project on April 4, 2012. Bidder Location Bid Engineer's Estimate $642,547.60 Hernington Landscape Services Cameron Park $543,207.50* WABO Landscape Hercules $543,852.00 Stan Construction San Bruno $547,366.75* J.M. Slover Placerville $568,197.14 A.M. Stephens Construction Lodi $598,312.90 Saenz Landscape Rancho Cordova $601,202.46* Stockbridge Clovis $6 13,767.90* B.0 Construction Ceres $636,133.41 Andrew L. Lee, Inc. Lodi $662,571.00 Dominguez Landscape Sacramento $667,152.58* Abide Builders Vacaville $669,352.90 Diede Construction Woodbridge $684,783.30 Vinciguerra Construction Jackson $687,450.17* Hobbs Construction Fresno $696,889.10 *Corrected Total APPROVED: Ron radt Bartlam, City Manager K:\WP\PROJECTS\PARKS\Roget\Roget Park Improvements\CAward.doc 4/5/2012 Adopt Resolution Authorizing City Manager to Execute Contract for Roget Park Improvements, 2229 Tienda Drive, with Herrington Landscape Services, of Cameron Park ($543,207.50) and Appropriating Funds ($600,000) April 18, 2012 Page 2 Staff recommends the appropriation of $600,000 for the construction contract, staff time and contingencies. FISCAL IMPACT: There is no direct impact to the Parks and Recreation Department budget for the park development improvements at Roget Park. Funds being used are from the sale of the Tienda Drive property for the Senor Housing Project. FU NDI NG AVAI LABLE: Requested Appropriation: General Fund Capital (1211): $600,000 AS "" — a. . 'J' "— - F. Wally Sakelin Public Works Director FWS/pmf an Ayers Deputy City Manager/Internal Services Director Jeff Hood Interim_ Pe s, R:ecreatior Cultural Services Director K:\WP\PROJECTS\PARKS\Roget\Roget Park Improvements\CAward.doo 4/5/2012 ROGET PARK IMPROVEMENTS 2229 TIENDA DRIVE CITY OF LODI, CALIFORNIA CONTRACT THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as the "City," and HEMINGTON LANDSCAPE SERVICES, herein referred to as the "Contractor." WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders General Provisions Special Provisions Bid Proposal Contract Contract Bonds Plans The July 1992 Edition, Standard Specifications, State of California, Business and Transportation Agency, Department of Transportation All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City and under the condition expressed in the two bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of the City the proposed improvements as shown and described in the Contract Documents which are hereby made a part of the Contract. ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractorto provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the General Provisions, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. CONTRACTLOC 1 04/04/2012 ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing wage rate and other employer payments for health and welfare, pension, vacation, travel time, and subsistence pay, apprenticeship or other training programs. The responsibility for compliance with these Labor Code requirements is on the prime contractor. ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Contract Documents and the requirements of the Engineer under them, to -wit: The work consists of developing 4.5 acres of park land. The existing land must be regarded and landscaped. Work shall also include the installation of new concrete walkways, bocce courts, horseshoe pits, game tables, lighting, park benches, trash receptacles, par -course equipment, park sign, 5HP VFD irrigation booster pump, automatic irrigation system, hydro seeded turf, native planting materials, underground utilities and other incidental and related work, all as shown on the plans and specifications for "Roget Park Improvements, 2229 Tienda Drive". CONTRACT ITEMS ITEM EST'D. NO DESCRIPTION UNIT QTY UNIT PRICE 1. Clearing and Grubbing Tree Removal and Stump Grinding LS 1 $ 28,758.80 2. Dust Control LS 1 $ 3,981.00 3. Furnish, Install and Maintain Storm Water Pollution Prevention Plan LS 1 $ 10,976.00 4. 5. Furnish and Maintain Temporary Chain Link Fencing LF 1,040 Furnish and Install Temporary Project Sign Rough, Fine Grading and Compaction CONTRACTMOC LS 1 SF 196,020 2 $ 2.50 $ 700.00 TOTAL PRICE $28,758.80 $ 3,981.00 $10,976.00 $ 2,600.00 $ 700.00 $15,681.60 04/04/12 ITEM EST'D. NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE 7. Furnish and Install New4-Inch Water Gate Valve and Water Meter Box LS 1 8. Furnish and Install 4 -Inch Ductile Iron Water Line LF 80 9. Furnish and Install I -Inch Schedule 40 PVC Potable Water Line LF 175 10. Furnish and Install 30 -Inch Diameter x 12 -Foot Deep Dry Well and Associated Plumbing EA 1 11. Furnish and Install 4 -Inch Backflow Device EA 1 12. Furnish and Install Underground Primary Electrical LS 1 13. Furnish and Install 200 Amp Metered Switchboard Panel and Pedestal Enclosure LS 1 14. Furnish and Install Parking Lighting Conduit and Conductor LF 1,650 15. Furnish and Install Electrical Pull Boxes EA 14 16. Furnish and Install Decorative Park Lights with Concrete Foundations EA 11 17. Furnish and Install Drop Inlet Catch Basin EA 1 $ 750.00 $ 750.00 $ 65.25 $ 5,220.00 $ 3.00 $ 525.00 $ 950.00 $ 950.00 $ 6,500.00 $ 6,500.00 $ 5,205.60 $ 5,205.60 $ 6,864.00 $ 6,864.00 $ 8.62 $14,223.00 $ 298.10 $ 4,173.40 $ 5,845.00 $ 2,525.00 $64,295.00 $ 2,525.00 CONTRACTMOC 3 04/04/12 ITEM EST'D. NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE 18. Furnish and Install 6 -Foot Wide Concrete Walkways LF 1,660 $ 24.00 $39,840.00 19. Furnish and Install Miscellaneous Concrete Flat Work SF 2,035 $ 5.00 $10,175.00 20. Furnish and Install 2 -Foot Wide Concrete Mow Strip LF 225 $ 13.00 $ 2,925.00 21. Furnish and Install Concrete Pad with Macro Fiber and Saw Cut Joints SF 7,144 $ 5.00 $35,720.00 22. Furnish and Install 12 -Inch x 18 -Inch Concrete Curbing for Bocce Court LF 324 $ 25.00 $ 8,100.00 23. Furnish and Install Concrete Utility Enclosure Pad and Post Footings LS 1 $ 3,025.00 $ 3,025.00 24. Furnish and Install 5 Horsepower Variable Frequency Drive (VFD) Irrigation Booster Pump and Electrical EA 1 $ 21,707.50 $21,707.50 25. Furnish and install Maxicom Irrigation Controls and Electrical IS 1 $ 15,661.70 $15,661.70 26. Furnish and Install Automatic Irrigation System SF 181,310 $ 0.29 $52,579.90 27. Furnish and Install Soil Amendments, Fertilizer and Soil Preparation LBS 4,500 $ 2.75 $12,375.00 28. Furnish and install Pre -Emergent Herbicide LS 1 $ 1,122.00 $ 1,122.00 CONTRACTLOC 4 04/04/12 ITEM EST'D. NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE 29. Furnish and Install Hydro Seeded 90/10 Turf Grass SF 48,300 $ 0.07 $ 3,381.00 30. Furnish and Install Shrub and Ground Cover Plant Material LS 1 $ 14,700.00 $14,700.00 31. Furnish and Install 15 -Gallon Trees EA 82 $ 100.00 $ 8,200.00 32. Furnish and Install Mulch Ground Cover CY 1,250 $ 37.00 $46,250.00 33. Furnish and Install Bocce Court(s) Section Material LS 1 $ 8,470.00 $ 8,470.00 34. Furnish and Install Horseshoe Pit(s) Metal Work and Backboards LS 1 $ 2,627.00 $ 2,627.00 35. Furnish All Labor Plaster Sand for Horseshoe Pit(s) BAGS 24 $ 10.00 $ 240.00 36. Furnish and Install Utility Enclosure with Custom Wood Fencing and Gate LF 82 $ 109.00 $ 8,938.00 37. Furnish and Install 6 -Foot Park Benches with Backs EA 5 $ 1,221.00 $ 6,105.00 38. Furnish and Install 7 -Foot Park Benches with Backs EA 8 $ 990.00 $ 7,920.00 39. Furnish and Install Trash Receptacles EA 7 $ 1,232.00 $ 8,624.00 40. Furnish and Install ADA Drinking Fountain with Concrete Pad and Plumbing EA 1 $ 4,818.00 $ 4,818.00 CONTRACT.DOC 5 04/04/12 ITEM EST'D. NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE 41. Furnish and Install Precast Concrete Game Tables EA 6 $ 1,546.00 $ 9,276.00 42. Furnish and Install Custom Natural Stone Park Sign with Concrete Foundations — Aluminum Lettering and Log LS 1 $ 11,753.00 $11,753.00 43. Furnish and Install Par -Course Equipment EA 5 $ 3,322.00 $16,610.00 44. Furnish All Labor, Materials and Equipment for 90 -Day Maintenance Period LS 1 $ 8,136.00 $ 8,136.00 TOTAL $543,207.50 ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to establish lines and grades for the work as specified under the Special Provisions. All labor or materials not mentioned specifically as being done by the City will be supplied by the Contractor to accomplish the work as outlined in the specifications. ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 5 calendar days after the City Manager has executed the contract and to diligently prosecute to completion within 120 WORKING DAYS. WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT. CONTRACTMOC 6 04/04/12 IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. CONTRACTOR: CITY OF LODI By: Konradt Bartlam City Manager By: Date: Title Attest: City Clerk (CORPORATE SEAL) Approved As To Form D. Stephen Schwabauer City Attorney CONTRACT, DOC 04/04/12 1. AA# 2. JV# DITT OF I=ODI APPROPRIATION AOJQSTMENrREQUEST TO. Internal Services Dept. - Budget Division 3 FROM: I Rebecca Areida-Yadav 15. DATE: 02/28/2012 4. DEPARTMENT/DIVISION: Public Works 6, REQUEST ADJUSTMENT, OF APPROPR(ATIQN AS LI8 TED BELOW FUND # BUS. UNIT # ACCOUNT # ACCOUNT TITLE AMOUNT A. 1211 3205 Unreserved Fund Balance $ 600 000.00 SOURCE OF FINANCING B. 1211 1211042 1825.2400 Ro et Park $ 600 000.00 USE OF FINANCING Please provide a description of the project, the total cost of the project, as well as justification for the requested adjustment. If you need more space, use an additional sheet and attach to this form. Award contract for Roget Park Improvements project. Funds being used for this project are coming from the sale of Tienda Drive (senior housing project). Revenuefrom the sale were received last fiscal year. If Council has authorized the appropriation adjustment, complete the following: Meeting Date: Res No: Attach copy of resolution to this form. Department Head Signature: APPROVAL SIGNATURES )eputy City Manager/Internal Services Manager Date Submit completed form to the Budget Divisionwith any required documentation Final approval will be provided in electroniccopy format. RESOLUTION NO. 2012-45 A RESOLUTION OF THE LODI CITY COUNCILAWARDING CONTRACTAND AUTHORIZINGTHE CITY MANAGERTO EXECUTE CONTRACT FOR ROGET PARK IMPROVEMENTS, 2229 TIENDA DRIVE, AND FURTHER APPROPRIATING FUNDS WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on April 4, 2012, at 11:00 a.m., for Roget Park Improvements, 2229 Tienda Drive, described in the plans and specifications therefore approved by the City Council on December 21, 2011; and WHEREAS, said bids have been checked and tabulated and a report thereof filed with the City Manager as follows: Bidder Bid Hemington Landscape Services $ 543,207.50* WABO Landscape $ 543,852.00 Stan Construction $ 547,366.75* J.M. Slover $ 568,197.14 A.M. Stephens Construction $ 598,312.90 Saenz Landscape $ 601,202.46* Stockbridge $ 613,767.90* B.0 Construction $ 636,133.41* Andrew L. Lee, Inc. $ 662,571.00 Dominguez Landscape $ 667,152.58* Abide Builders $ 669,352.90 Diede Construction $ 684,783.30 Vinciguerra Construction $ 687,450.17* Hobbs Construction $ 696,889.10 *Corrected Total WHEREAS, staff recommends awarding the contract for Roget Park Improvements, 2229 Tienda Drive, to the low bidder, Hemington Landscape Services, of Cameron Park, California, in the amount of $543,207.50. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the contract for Roget Park Improvements, 2229 Tienda Drive, to the low bidder, Hemington Landscape Services, of Cameron Park, California, in the amount of $543,207.50; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the contract; and BE IT FURTHER RESOLVED that funds in the amount of $600,000 be appropriated from General Fund Capital and Park Impact Fee Fund for this project. Dated: April 18, 2012 hereby certify that Resolution No. 2012-45 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 18, 2012, by the following vote: AYES: COUNCIL MEMBERS— Hansen, Johnson, Nakanishi, and Mayor Mounce NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Katzakian ABSTAIN: COUNCIL MEMBERS— None I JOHL City Clerk 2012-45