HomeMy WebLinkAboutAgenda Report - April 5, 1989 (61)C 016 ,r C I L COMMUNICAT-ON
TO: ;'HE CITY CCLZq L
FROM: THE CITY MANAGER'S OFFICE
COUNCIL MEETING DATE
APRIL 5, 1989
SUBJECT: APPROVE OPTION FOR THE RE -LIGHTING OF THE KOFU PARK ATHLETIC FIELD,
1145 SOUTH HAM LANE
PREPARED BY: Parks and Recreation Uirector
RECOMMENDED ACTION: That the City Council approve the re -lighting of Kofu
Park Athletic Field and adopt Opticn C for its
'lighting plan.
BACKGROUND Il43DRMAIM This project has been discussed for several years.
The original plan was for general upgrading of
lighting by adding additional fixtures to each
existing light pole and adding one or two new poles
and fixtures for the purpose of lighting the whole soccer field at Kofu Park.
The project is now a complete new re -lighting system, new electrical panel
service, rewiring and conduit to the various poles, and two new poles and
fixtures for the soccer field west end lighting.
The Public Works Department has developed a variety of options for proper
lighting of the facility, with its varied uses and levels of play needs (Exhibit
A). The plans and options have been reviewed by staff, the Parks and Recreation
ommission, the Boosters of Boys and Girls Sports organization (joint sponsor of
the project), and all have approved the general lighting project and support
Option C as an appropriate plan. The above mentioned groups prefered Option D
with steel poles, but the additional costs resulted in the elimination of that
alternate.
With Council approval of this project, Public Works will generate plans and
specifications within a month or two. Staff will return to the City Council for
approval of the plans and specifications and authorization to advertise for
bids. On this schedule, me anticipate installation in August or September.
COUNCIL COMMUNICATIONS
APPROVE OPTION FOR THE RE -LIGHTING OF THE KOFU PARK ATHLETIC FIELD
1145 SOUTH HAM LANE
APRIL 5, 1989
Page - 2 -
Funding for the Kofu Park lighting project will come from the following sources:
$10,000 1. $10,000
from Capital Improvement Project, Kofu
Park
Lighting,
121.0-760.09.
$10,000 2. $10,000
Donation by B.O.B.S. organization to be
paid
over the
next four to five years.
$20,000 3. $20,000
taken from Capital Improvement Project A.S.A.
National
Tournament, 121.0-760.91. A $20,OOC commitment
and responsibilities
have been taken over by
the
B.0.B.S.
organization, who will co-sponsor the
1990
affair.
$10,000 4. $10,000 taken from Capital Improvement Project Softball
Complex Shade Structure, 121.0-760.67, leaving a $2,024
balance in the account.
$27,000 5. $27,000 is requested from the Capital Outlay Fund as
indicated by the City Manager.
77,000 Confirmed estimate by the Public Works Department and
Musco Lighting Company.
Respectfully submitted,
Ron Williamson
Parks and Recreation Director
FW :b r
A tt;achment
COIJNC530
LIGHT LEVELS
BASEBALL
OPTION DESCRIPTION INFIELD/OUTFIELD SOCCER PROJECT COST
(foot candles)
A
No project -
existing conditions
15/10
N/A
N/A
B
Use existing wood poles
plus two additional
30/20
20
$ 65,000
C
New wood poles at
optimum locations
30/20
20
$ 77,000
D
New steel poles at
optimum locations
30/20
20
$105,000
E
Option C with more light
and new wood poles
50/30
20
$ 91,000
F
Option D with more light
and new steel poles
50/30
20
$124,000
COUP
Memorandum: City of Lodi Public Works Department, Engineering Division
To: Parks & Recreation Director
From: Assistant City Engineer
Date: February 1, 1989
Subject: Kofu Park Sports Lighting System
Attached is a draft Council Communication discussing the Kofu Park Sports
Lighting system for your review and use at a Parks & Recreation Commission
meeting. As indicated, we will need a recommendation from the Commission
to complete the Council memo.
You may want to provide additional information describing the need for the
project and/or priorities.
I`m willing to attend a Commission meeting to explain the options and the
estimates if you wish.
One area that is not discussed is the possibility of a lesser upgrade of
the system that would not require rewiring. That would involve reviewing
the exact electrical capacity of the existing system and designing a
lighting system to match. Unfortunately, I`m not qualified to do either so
we would need to hire a lighting engineer. KAj suspicion is that you would
not be able to gain very much light. Even if it could be done, the cost of
new fixtures and the two additional poles in Option A would be
approximately 5 30,000.
Good luck and let me know if -you need additional information.
Richard C. Prima, Jr.
4
TO = City Council
FROM: C i t y Manager
NEEr ATG DATE: ?
AGENDA TITLE: Kofu Park Sports Lighting, 1145 Sou h Ham Lane - Discussion
and Appropriate Action
RECOMMENDED ACTION:
That the City Council provide direction to staff on the
Kofu Park Sports Lighting project.
BACKGROUND Il4i)RMATIC -. The current Capital Improvement Program includes
$10,000 for improvement of the sports lighting system at Kofu Park. This park
is used for baseball and soccer.
The present lighting system was installed in 1974 and was not designed to
accommodate a soccer field. -The baseball light levels are also inadequate for
the current level of play. The Boosters of Boys and Girls Sports organization
has requested improvements and has offered to participate in the :ost of the
project (see attachment).
The following table describes various options. They all include new wiring and
switching for "soccer" or "baseball" lighting and a "high/low" switch so the
lighting levels can be lowered for practices or for less demanding play. Light
levels are "mainta ned foctcrindles" which allow -;or lamp age, dirt on the
lenses, etc.
LIGHT LEVELS
BASEBALL
OPTION DESCRIPTION INFIELD/OUTFIELD SOCCER PROJECT COST
A 1\b project - existing 15/10 N/A N/A
1. Existing poles are in good condition with roughly 15 years life remaining.
2, Operdting costs not included; however, Option C operating and maintenance
costs will be 8%lower than Option B due to the fewer number of fixtures.
3. Lighting standards for various programs are:
Soccer (no fixed seating): 10
Soccer (less than 5,000 spectators, up to 30 feet from sideline): 20
A & B Baseball; Championship Softball: 50/30
C & D Baseball; 'Semi -Pro Softball : 30/20
Semi -Pro & Municipal League Baseball; Tournament Slow Pitch Softball: 20/15
4. For comparison, Salas Park softball light levels are designed at 30/20.
5. Steel poles Rave a practically unlimited life compared to wocd poles and,
more importantly, do not twist or bend with age; thus, the initial aiming
of the fixtures is maintained.
Obviously, any improvement will require allocation of additional funds, an
increa ed commitment from the Boosters of Boys and Girls Sports, or deletion of
other projects in the Capital Improvement Program. The Parks and Recreation
Commission has reviewed this information and recommends (Ron to
provide)
conditions
B
Use ex. wood poles
30/20
20
565,000
plus two additional
C
lav wood poles at
30/20
20
$77,000
optimum locations
D
Tsbw stael poles at
30/20
20
$105,000
optiinum locations
E
Option C with more
50/30
20
$91,000
light and new wood poles
F
Option D with more
50/30
20
5124,000
light and mew steel poles
NOTES
1. Existing poles are in good condition with roughly 15 years life remaining.
2, Operdting costs not included; however, Option C operating and maintenance
costs will be 8%lower than Option B due to the fewer number of fixtures.
3. Lighting standards for various programs are:
Soccer (no fixed seating): 10
Soccer (less than 5,000 spectators, up to 30 feet from sideline): 20
A & B Baseball; Championship Softball: 50/30
C & D Baseball; 'Semi -Pro Softball : 30/20
Semi -Pro & Municipal League Baseball; Tournament Slow Pitch Softball: 20/15
4. For comparison, Salas Park softball light levels are designed at 30/20.
5. Steel poles Rave a practically unlimited life compared to wocd poles and,
more importantly, do not twist or bend with age; thus, the initial aiming
of the fixtures is maintained.
Obviously, any improvement will require allocation of additional funds, an
increa ed commitment from the Boosters of Boys and Girls Sports, or deletion of
other projects in the Capital Improvement Program. The Parks and Recreation
Commission has reviewed this information and recommends (Ron to
provide)
TO:
RON WILLIAMSON,
FROM:
DALE SUMERSILLE,
DATE:
MARCH 2, 1989
SUBJECT:
KOFU LIGHTS
MEMORANDUM
DIRECTOR
RECREATION SUPERVISOR
AS YOU KNOW THE BOBS EXECUTIVE BOARD MET LAST NIGHT AND DISCUSSED
THE KOFU LIGHT SITUTATION.
THE BOBS MAJOR CONCERNS INCLUDE:
1. THE COST FROM 5 YEARS AGO 630,000 ESTIMATE FOR ADDING
FIXTURES TO EXISTING LIGHTS, AND ADDING ONE POLE TO THE WEST SIDE
GOAL AREA. THE LIGHT PROJECT HAS NOW GROWN TO A POTENTIAL
$100,000 MAJOR CAPITAL IMPROVEMENT WITH THE POLES, LIGHTS, NEW
BREAKERS, REWIRING ETC. NEEDING TO BE TOTALLY REDONE.
2. THE LIGHTS HAVE TO BE DONE THIS YEAR FOR THE SAFETY OF THE
BASE9ALL AND SOCCER PLAYERS.
3. THEY FEEL AS THOUGH THEIR 810,000 COMMITMENT WON'T MAKE THAT
LARGE OF A DE14T I N THE OVERALL PROJECT TOTAL, BUT YET WANT TO
MAKE SURE THAT THE PROJECT IS COMPLETED ASAP.
THE BOBS THEN DISCUSSED THE VARIOUS OPTIONS THAT RICH PRIMA SENT
TO YOU AND THE BOBS. AFTER A LONG DISCUSSION, THE BOBS WOULD
LIKE TO RECOMMEND OPTION "C" LIGHTING PROJECT WITH THE PROVISION'
THAT THE KOFU LIGHTING PROJECT GET UNDER WAY BEFORE THE END OF
THIS YEAR (1989), OTHERWISE THEY WILL PULL THEIR 310,000
COMMITMENT TO THE PROJECT OUT AND PUT THIS INTO OTHER SMALLER
PROJECTS.
THE BOBS WILL HAVE A REPRESENTATIVE AT THE RECREATION COMMISSION
MEETING THIS NEXT WEEK - JIM JONES.
KOFULTS
3/2/89
C0�,NCIL C0MMUNICAT_ON
TO: THE CITY COUNCIL COUNCIL MEETING DATE
FROM: THE CITY MANAGER'S OFFICE APRIL, 5, 1989
SUBJECT:
PREPARED BY: Parks and Recreation Director
RECOMMENDED ACTION: That the City Council approve the relighting of
Kofu Park Athletic Field and adopt Option C for
its lighting plan. (This approval would then
generate plans and specifications Cor the bid
process
SACKGROUND INFORMATION: After five years of putting this project
together and going from an original plan
of general upgrading of lighting by adding
additional fixtures to each existing light pole and adding one or
Vwo new poles and fixtures for the purpose of lighting the whole
Soccer field at Kofu Park, the project has taken us to a complete
new relighting system, new electrical panel service, rewiring and
conduit to the various poles, and two new poles and fixtures for
the soccer field west end lighting.
Mr. Richard Prima, Public Works Assistant City Engineer, has come up
with a variety of options for proper lighting of the facility, with
its varied uses and levels of play needs (Exhibit A.) Mr. Prima's
plans and options have been reviewed by staff, the Parks and Recrea-
tion Commission, the Boosters of Boys and Girls Sports Organization
(joint sponsor of the project), and all have approved the general
lighting project and support Option C as an appropriate plan. (It
can be said that the above mentioned would prefer Op -cion D with steel
poles, but the additional costs have prompted everyone to select Option
C.
Funding for the Kofu Park lighting project will come from the following
sources:
$10,000. 1. $10,000 from Capital Improvement Project, Kofu Park
Lighting, 121.0-•760.09.
$10,000. 2. $10,000 Donation_ by B.O.B.S. Organization to be paid
over next four to five years.
$20,000. 3. $20,000 taken from Capital Improvement Project A.S..1.
h-Laticnal Tournament, 121.0-760.91. $20,000 commitment
and responsibilities have beer. taken over by the B.O.B.S.
Organization, who will co-sponsor the 1990 affair.
(continued)
$77,000. Confirmed Estimate by Fublic Works and Musco Lighting Co.
With the Council approval of this project, Mr. Prima feels we can
generate plans and specs within a mooth or two, put it out to bid,
and potentially look at installation in August or September.
I
Ron Williamson, Director
Parks and Recreation Dept.
RW:jd
COUNCIL
COMMUNICATION
April 5, 1989
Page 2
$10,000.
4. $10,000
taken from Capital Improvement
Project Softball
Complex
Shade Structure, 121.0-760.67,
leaving a $2,024
balance
in the account.
$27,000.
5. $27,000
is requested from the Capital
Outlay Fund 8s
indicated by City Manager.
$77,000. Confirmed Estimate by Fublic Works and Musco Lighting Co.
With the Council approval of this project, Mr. Prima feels we can
generate plans and specs within a mooth or two, put it out to bid,
and potentially look at installation in August or September.
I
Ron Williamson, Director
Parks and Recreation Dept.
RW:jd