HomeMy WebLinkAboutAgenda Report - March 16, 1988 (47)QF
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' •• DEPARTMENT
TO- City Council
FROM City Manager
MEETING DATE: March 16, 1988
COUNCIL COMMUNICATION
AGENDA TITLE: Authorize the City Manager and City Clerk to Execute the
Agreement for Architectural Services for Design of Hutchins
Street Square Senior Complex
RECOMMENDED ACTION: That the Ci ty Council authorize the City Manager and
City C�eric-to execute the architectural services agreement between the City
of Lodi and the architectural firm of Morris and Wenel l Architects and
Planners, Inc. for the design of the Hutchins Street Square Senior Complex
improvements.
aACKGROUND INFQRMATION: The recent donation from the Holz Estate of $3.5M
is to be used'to reconstruct at Hutchics Street Square the Boy's and Girl's
Ci�� adjoinin!; pool, anew 7,000 square foot addition, together
with a parking lot and
Three finiis were interviewed for this project by a committee made up of
Hutchins Street Squarc Foundation representatives and a representative from
the City Council, Planning Commission and SPARC, together with City staff.
From that interview, the firm of Morris and Wenell was selected to do the
work and xAe have negotiated with them the price of the architectural work.
A full copy of the agreement is on file in the office of the City Clerk.
Attached is a cop of Ar` ;cle 12 which outlines the compensation for this
work. Because of the complexity of this project, together with wanting to
work with a fixed fee versus apercentage of the bid price, the compensation
agreement is complicate-. If the Council has any questions concerning the
attached material, I would be happy to answer. The contract conditions and
amendments to the standard AIA contract being used have all been reviewed by
the City Attorney and the Community Center Director.
One of the major concerns under the contract was obtaining sufficient
liability insurance coverage. At a recent League of California Cities
`conference addressing public works construction claims, 1Ae were told that i t
is very important that the architect have adequate insurance coverage, even
if the City has to pay for the cost of the premium.
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City Council
Hutchins Senior Complex
March 16, 1988
Page 2
It is our recommendation that this item be pulled fron, the consent calendar
so that the alternate insurance coverages can be discussed with the Council
in detail.
J
. Ronsko
Works Director
JLR/ma
Attachment
cc: Community Center Director
Morris and Wenell
-.-Ronald M. Stein
City Attorney
CHUTCN9/TXTW Q2M March 10,'1988`'
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11 .5.3 The rata and cnWtiptes set forth for Addinonal Scrunces shill be :antmily adiusted in accordance -rich normal saUry revicw
praCZiCes of the Arcttitec:.
ARTICLE 12
OTHER CONDMONs OR SERVICES
lhaerr a&c"Prtam .f now wrrcrs. rarrrltfi• .idS(irrUra! Svnwrs :neivaed a'rftm 3aflC Comnrn=,Ot a,td modific4uIGM CO rl+r paymeW and Wmpr>=:,O„ terr',t5
rhei—led Or rha AgmrMv"I.)
12.i The Architect's basic services are based upon a scope of work
established by a construction budget of 52,300,000.
12.2 The base fee shall be S157,000.
12.3 Additional services required by this contract are:
.1 For investigative services as per Section 3.4.6 add to
base fee the sum of $4,230.00.
.2 Per the Request for Proposal by the City of Lodi dated
December SO, 1987, add for additional architectural
inspection on a weekly basis, in lieu of a total of ;ix
inspections, the sum of $20,940.00.
.3 Basic compensation shall be computed as the sum of
Paragraphs 12.2, 1.2.3.1 and 12.3.2.
12.4 Scope of Work Change
At the completion of the schematic design phase, the project
shall be submitted to two independent cost estimators; one shall
be selected and paid for by the Owner and one shall be selected
and paid for by the Architect. The average of the two
construction estimates shall then be used as a new basis for the
base fee and a new szope of work subject to the Owner's
approval. The base fee between the Owner and the Architect
shall be adjusted upwards at the rate of 8% of compensation for
each extra dollar authorized, e.g. original base fee
$157,000.00, original. scope of work budget $2,300,000; new scope
of work base fee calculated by average of two estimates
$3,100,000, the new base fee shall be $157,000 + 8% of
(53,100,000 - 52,300,000) _ $221,000, plus the work in
Paragraphs 12.3.1 and 12.3.2.
Attached hereto and rude a part of is Addendum to AIA 8141 1987 Ecl.,
page 1 through page 5.