HomeMy WebLinkAboutAgenda Report - March 7, 2012 C-13AGENDA ITEM C 0015
CITY OF LODI
COUNCIL COMMUNICATION
• TM
AGENDA TITLE: Adopt Resolution Authorizing Destruction of Certain Citywide Records in
Accordance with the Government Code and the City's Records Management
Policy
MEETING DATE:
PREPARED BY:
March 7, 2012
Randi Johl, City Clerk
RECOMMENDED ACTION: Adopt resolution authorizing the destruction of certain Citywide
records in accordance with the Government Code and the City's
Records Management Policy.
BACKGROUND INFORMATION: Section 34090 of the California Government Code provides for the
destruction of certain City records with the approval of the legislative
body by resolution and the written consent of the City Attorney. The
City Clerk's office coordinated and compiled a listing of Citywide records to be destroyed from the various
departments pursuant to the City's Records Management Program and Policy (2007), which specifically
provides for the annual destruction of said records in accordance with the Secretary of State's Records
Retention Guidelines.
FISCAL IMPACT: None
FUNDING AVAILABLE: Not applicable.
Attachments
g=
Randi
City Clerk
Bartlam,
N:\Administration\CLERK\Council\COUNCOM\records destruction201 Ldoc
RESOLUTION NO. 2012-18
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING DESTRUCTION OF CERTAIN
CITYWIDE RECORDS
WHEREAS, in accordance with Government Code Section 34090, the City Clerk
and City Attorney have filed written consent to the destruction of certain Citywide
records as specifically set forth in the attached inventory marked as Exhibit A, and
thereby made a part hereof.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that:
1. The records heretofore identified are no longer required.
2. The Lodi City Council finds that the City Clerk and City Attorney have
given written consent to the destruction of the records inventoried on
Exhibit A attached hereto and the destruction of those records is hereby
authorized.
Dated: March 7, 2012
I hereby certify that Resolution No. 2012-18 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held March 7, 2012, by the following
vote:
AYES: COUNCIL MEMBERS — Hansen, Johnson, Katzakian, Nakanishi,
and Mayor Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
&OHL
City Clerk
2012-18
City of Lodi
R E C E I V E DAUTHORITY TO DESTROY OBSOLETE RECORDS
2012 JAS The be�ow (sted department records have been retained in accordance with the
Cl F 'C' 'sMcords Management Program Policy and Procedures and with applicable
CITYf 00drid state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
_Note.• Documents will be reviewed for historical value and if applicable retained in the archives.
Documents involved in Iltlgation or pending audit Wil not be destroyed.
Department:
Internal Services
Date:
1/12/2012
Total No. of Pages:
one
Proposed Destruction
Date: TOO
Division:
Risk Management
Record Series Title
Same as Retention Schedule
Prepared By:
Janet Hamilton
Dates of Records
From and To
Signature:
Storage Loc ti
Box No.
Claims, Damages
2006
Parking Garage
1
Claims, Damages
2005
Parking Garage.
2
Risk Management Reports
2006-2010
Parking Garage
3
Bids - WC TPA Proposals
2005
Parking Garage
4..-5
Department Head: Date: 1
City Clerk: Date:
Consent is hereby given to destroy the above -listed records:
*City
Destruction Completed By:
Printed Name Signature uate
Attachment A — Form 4 (Authority to Destroy Records)
Signature certitles a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have.been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Department: Date:
internal Services
7TotalNo. of Pages:
Proposed Destruction
ate: TBD
Division:
Human Resources
Record Series Title
Same as Retention Schedule
Prepared By: Signatu
Dean Gualco
Dates of Records Storage Locati n Box No.
From and To
Recruitment Examination
Files -
All files prior to
December 31, 2009
Basement
221 W. Pine St.
Salary Surveys
All files prior to
December 31, 2008
Basement
221 W. Pine St.
Employment Files
Terminations — Hourly
All files prior to
December 31, 2005
Basement
221 W. Pine St.
Employment Files
Terminations — Salary
All files prior to
December 31, 2006
Basement
221. W. Pine St.
Department Head?-- Date: Z �--
City Clerk: Date:
Consent is hereby given to destroy the above -listed records:
*City Attorney:
2.
Destruction Completed By:
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
`Signature certifies a City Attomey assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and
City Attorney, these records will be properly destroyed/disposed of.
Note: Documents will.be reviewed for historical value and if aoplicable retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Date:
Public Works
1110/12
Division:
Prepared E
Administration/En inee
Pam Farris
Record Series Title
Dates of I
Same as Retention Schedule
From a
Consumer Price Indexes
1995 -
Agreement for Consulting Services -
5/01 -
Willdan Associates
Certificates of Purchase
191
Consultant Bills
1/87 -
Efficiency Committee
12193
Public Works Retreat
19
Utility Coordinating Committee
2001 -
Cellular Phone Bills
1/04 -
Claims
1102 -
Minolta 5000 Copier
6100-
100-Minolta
Minolta3050 Copier
9/96-
n Joaquin County Public Works Dept.
7/92-
/92-Groundwater
GroundwaterRecharge Pilot Pro'eot
Pine Street, 300 W. (Finance Building),
11103
Russ & Beverly Munson
White Slough Water Pollution Control
12178
Facility - Flood Insurance
Turner Road Pump Station Modifications,
8105,
Turner Road Underpass
Lower Sacramento RoadlWest Frontage
4/08 -
Road Wastewater Pipe Improvements
(Baybenry Drive to Tejon Street
White Slough Water Pollution Control
11/02
Facility Generator Standb Power S stem
White Slough Water Pollution Control
2106.
Facility Generator Holding Pond No.1
Rehabilitation, 12751 N. Thornton Road
Henry Glaves Park and Beckman Park
9/07
Restroom Re lacement Pro ects
Lodi Lake Bicycle/Pedestdan Corridor
2/97
Pro ect Phase 11101 W. Tumer Road
Lodi Lake Park Boathouse/Discovery
8108
Center Improvements
2007 Asphalt Rubber Cape Seals, Various
5107
Streets
2007 Asphalt Rubber Cape Seals, Various
8107
Streets Certified Payroll)
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Attachment A — Form 4 (Authority to Destroy Records)
"Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Highway 12/Kettleman Lane - Highway 99
1/94-4
Interchange Improvements Measure K
Highway 12/Kettleman Lane - Highway 99
1/98-1
Interchange Improvements (Measure K)
Construction
Highway 12/Kettleman Lane - Highway 99
5/98-1
Interchange Improvements (Measure K)
DBE Information
Highway 12/Kettleman Lane - Highway 99
7/98 -
Interchange Improvements (Measure K)
Preliminary Notices
Californians for Better I ransportation
4/98-'
California Municipal Utilities Association
3/74 -'
SJCOG Combined Road Plan
3189-
SJCOG Railroad Projects (Prop 116)
2191 -
White Slough Water Pollution Control
1178 -
Facili!y Lease, 389 Acres Bechthoid
White Slough Water Pollution Control
1198 -
Facility 1999 Lease
White Slough Water Poilution Control
2/97 -
Facility Gas & Oil Leases
Water/Wastewater Quarterly Update
201
Re ort
Highway Sweeping Statements
8/97 -
Cal Fed Grant - Wetland Creation/Effluent
/98-
6/98-
Disposal
Dis osal
San Joaquin County Grand Jury
11/94
San Joaquin Local Agency Formation
20
Commission (LAFCO
San Joaquin County Engineers Council -
11/91
Engineer of the Year
SJCOG Highway Performance Monitoring
2/84-
/84-
System
S stem
Media One
/97-
8/97-
JCOG TDA Transportation Planning
J OG
8/84 -
Tech & Policy Items - Lodi
Targeted Opportunities to Prevent
9197'
Pollution in San Joaquin Count
Sacramento Street Reconstruction,
4/99'
Pine Street to Oak Street
Sacramento Street Reconstruction,
1`•
Pine Street to Oak Street - DBE Info
ICMA Performance Survey
12/97
Traffic Signal Installations, Various
12/90
Locations (File #1) Contract Payments,
Correspondence
Water/Wastewater Main Replacement
9104
Program Pro'ect #2 Cert Payroll File #1
WaterNVastewater Main Replacement
4105
Program Project #2 Cert Payroll File #2
WaterM/astewater Main Replacement
1107
Program Pro' #2 Cert Payroll File #3
Civic Center Data Telecommunication
9/94
Cabling
APWA - Chapter Delegate
7/83
Walkway Improvements to Glaves,
3/99
Beckman, and Lodi Lake Parks
Harney Lane Sanitary Landfill
3167
Traffic Signal and Lighting installation,
6197
Turner Road and Mills Avenue
Turner Road at Lower Sacramento
8/87
Road/Woodhaven Road
Attachment A — Form 4 (Authority to Destroy Records)
"Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation,
Turner Road at Lower Sacramento
Road/Woodhaven Road (Specs_
Hwy 12 — Kettleman/Hwy 99 Interchange
improvements Measure K S ecs
Lower Sacramento Road, Turner Road to
400 Feet North of Eilers Lane Asphalt
Concrete Payment Rehab & Bike Lanes
Central City Revitalization Assessment
District
Residential Street Design Standards
Newsrack Ordinance
Performance Review
Status of Major and Priority PW Projects
Redevelopment Agency
Professional Service Agreement — Premier
Engineering & Service, Inc.
Professional Service Agreement — SNG &
Associates, Inc.
Professional Service Agreement—
Thom son H self Engineers File #1
Professional Service Agreement —
Saracino Kirby Snow (Schlumberger)
Professional Service Agreement—
Schlumberger
greement—
Schlumber er Water Service
Finance Department Memos
Engineering Statements 2004 File #1
Engineering Statements 2004 File #2
Engineering Statements 2005 File #1
Engineering Statements 2005 File #2
Engineering Statements 2006 File #1
Engineering Statements 2006 File #2
Professional Service Agreement —
Timothy J. Hachman, Attorney at Law
Professional Service Agreement — Ruark
and Associates
Minority Business Program MBE/DBE
Turner Rd, Pleasant Ave to Hwy 99 &
Stockton St, Kettleman Ln to Century Blvd
Rubberized Overlay
Woodhaven Ln, Chestnut St, North of
Turner Rd Improvements
Wateriwastewater Main Replacement
Proiect No. 4 — Certified Payroll
In all cases, original pi ns are mai tained.
Department Head:
City of Lodi
City Clerk:
Date:
Date:
Consent is hereby niven to dest the above -listed records:
*City Attorne
Eyva�
Date: -44 -az
Destruction Completed By:
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
'Signature certifies a City Attorney assessment that records are not relevant to existing. or anticipated litigation.
Ktk;tiVED
City of Lodi 'JAN o 9 2012
CITY OF LODI
AUTHORITY TO DESTROY OBSOLETE RECORDS
FINANCIAL SERVICES
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and if a licable retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department Head:
city
Consent isIfe-r-eby given to
*City Atto
Destruction Completed By:
above -listed records:
Date: 19
Attachment A — Form 4 (Authority to Destroy Records)
"Signature certifies a City Attomey assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Printed Name Signature nate
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS RECEIVED
112 a?t� A� 9: 3 I
The below-listed department records have been retained in accordance wl e
City's Records Management Program Policy and Procedures and with applir*W-IRk
federal and state laws as set forth in the City of Lodi Retention Sche&&6.CI i LODI
accordance with the City's Records Management approval of the � Citth the ty Clerk nand nt of
C'ty
the Department Head, and upon written pp
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and if a licable retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department: Fire Date: 1/19/2012 Total No. of Pages: ? DateProposeTBeDstruetion
#1 of 2
Division: Administration Prepared By Linda Hoover Signature:
Record Series Title Dates of Records Storage Location
Box No.
Same as Retention Schedule 7/(From a6/30/09 Fire Admin. 1
nd To)
Acct's. Payable
Invoices/Copies Fire Admin. 2
Claim Vouchers/Copies 7/1 /08 — 6/30/09 2
7/1/08 — 6/30/09 Fire Admin.
Correspondence 2
Fire Admin.
7/1/08 — 6/30/09
Expendable Trust/Copies 2
Expenditure(Transaction 7/1/08-6130109 Fire Admin.
Anal is Re orts/Co ies2008 Fire Admin. 2
FLSA Pay/Copies 2
Holiday Pay/Copies 2008 Fire Admin.
Release of Care Against 7/1/07 — 6/30/08
Fire Admin. 2
Medical Advice/Co ies 2008 Fire Admin. 2
Strike Team
Reimbursements/g2 ies 7/1/08 — 6/30/09 Fire Admin. 2
Supply Order
Re nests/Co ies Fire Admin. 2
Time-Off Requests 2008
Date:
Department Hea
City Clerk: Date:_
Consent is hereby given to de ro the above -listed records:
C---- �-- .- Date: �--
*City Attorney.
Destruction Completed By:
Date:
Attachment A - Form 4 (Authority to Destroy Records)
"Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
ECEIVED
The below -listed department records have been retained in accord@lMj 9. 3
City's Records Management Program Policy and Procedures and with app
Ica I
federal and state laws as set forth in the City of Lodi Retention Scheddtds ,VE R w
accordance with the City's Records Management Program, with the cGh &l`ofODI
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
will be reviewed for historical value and if a licable retained in the archives.
Note: Documents
Documents involved in litigation or aendinp audit will not_be destroyed.
ecord Series Title
as Retention Schei
Payable Invoices/
Claim
Council Agendas
Communications/
Electronic Copies
Electronic
Department
1119112 Total No. of Pages: 2 Proposes vesuua.uv
#2 of 2 Date: TBD
ped By: Linda Hoover Signature: 64U
, q jt j
Dates of Records
Storage Location
Tule From and To
7/1/08- 6/30/09
Fire Admin.
ON
7/1/08- 6130/09
Fire Admin.
O:C
2008
Fire Admin.
O:1
is
2008
Fire in.
2008
Fire Admin.
O'
2008
Fire Admin.
O:
onno
Fire Admin.
O:
in
Date: 4/+6EL-
Date:
City Clerk:
Consent is hereby given to destroy the above -listed records:
*City Attorney:
Destruction Completed By:
Signature Date
Si
Printed Name g
Attachment A - Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and if a licable retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:Date:
Fire
1-5.2012
Division:
Prevention
Prepared By:
Carl Shates
Record series Title
Same as Retention Schedule
Dates of Rec
From and
Special Program Requests
2009
Requests for Inspection
2009
Inspection Fee's
2009
Apartment Inspections
2009
Knox Box Auth. Forms
2009
Inspections Letters
2009
Copies of Paid Invoices
2008-2009
Department He Date:4le l
City Clerk: Date:
Consent is hereby given to destroy the above -listed records:
*City Attorney:- ..
Date: 2_�
Destruction Completed By:
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
"Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and if a licable retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department: Police
Date: January 31
Division: Administration
Prepared By: Jul
Record Series Title
Same as Retention Schedule
Dates of Rec(
From and.1
Employee Time Cards & related
payroll. records
+3 years -from clo
date dor to 200
Parking Citations
+2 years from clo
date rior to 201
Parking Cite Appeals
+2 years from cic
daterior to 201
Pager Bills
+2 years from cl(
date(Prior to 201
Cellular Phone Bilis
+2 years from cl(
date(prior to 201
Fugitive Warrant Documents
+5 years from cl(
date(prior to 20(
ICivil Subpoena Documents
+2 years from cl,
P1 date(prior to 20'
1 I Total No. of Pages: 1 Praopose Destr 2012
coon
rds
pure
sure Investigations Storage
sure
sure Investigations Storage
sure
sure
)sure Investigations Storage
No.
Department Head.
Date:
City Clerk:
Consent is hereby given to destroy the above -listed records:
-City
Destruction Completed By:
Date:
Printed Name Signature Date .
Attachment A — Form 4 (Authority to Destroy Records)
"Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and if a licable retained in the archives.
Documents involved in litigation or Dending audit will not be destroyed.
Police Department
Division:
Community Improvement Ui
Record Series Title
(Same as Retention Schedt
Closed Code Enforcement
Cases
Closed Code Enforcement
Cases
Department Head:
Date: . Total No. of Pages: Yroposeu UC01,1 Ua LL
January 26. 2012 one (1) Date: March 2012
10
and
1996 to 2010 I Community
Improvement Filing
1996 to 2010 community 2
improvement Filing
Cabinets--
Date: ( !Z
City Clerk: Date:
Consent is hereby given to destroy the above -listed records:
*City Attorney:' Date:
Destruction Completed By:
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
`Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi ,-/1'
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Managemet Program, with the consent of
the Department Head, and upo� written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and if a licable retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department:
Police
Division: Investigations
Date:
01/24/12
Prepared By: L
Record Series Title
(Same as Retention Schedule)
Background investigations and
Dates of Rec
From and
+5 years fr
employment records of previous
closure da
Lodi Police Department
employees
Administrative and Internal Affairs
+5 years fro
Investigations
closure da
Background Investigations
+2 years fr
(not hired)
closure d
Department Head:
City Clerk:
t. Chris Piomgo jig
ords Storage Loc.
To
om Administrai
to personnel f
cabinet
m Investigations I
to filing cabinet
nu
om /1UJ I I I[ Da L'W-I
ate personnel filing
Proposed Destruction
Date: 03112
Box No.
Date: / —,3v -ems
Date:
Consent is hereby given to destroy the above -listed records:
*City Attorne . .._ Date:
Destruction Completed By:
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyed/disposed of.
Note. • Documents will be reviewed for historical value and if applicable retained in the archives.
Documents involved in litigation or pending audit will not be destroyed.
Department: Police
Date: 01/10!12
Total No. of Pages:
Proposed Destruction
Date: 1075�Z
Division: Records
Prepared By: H. Kirschenman
Si to
Record Series Title
Same as Retention Schedule
Dates of Records
From and To
Storage Location
Box No.
Traffic Citations
+2 years from closure
date '2009'
Records cabinets
Arrest/Booking Sheets
+6 years from closure
Date '2005'
Records cabinets
Statistical (UCR)
Current year +2
'2001- 2009'
Records cabinets
Non -Criminal Occurrences
(returned Missing Person
reports)
Current year +2
'2003-2004'
Records cabinets
Permits- Permit Applications
(massage, card room,
peddler, tow truck, etcprior'
+2 years from closure
date '2009 and years
Records cabinets
Subpoena
Current year +2
'2000-2009'
Records closet
Hunter Safety Records
Pre -1980
Records cabinets
Department Head: Date: ��✓�y'� Z
City Clerk: Date:
Consent is hereby given to destro t e above -listed records:
*City Attorney: Date:
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certltles a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
Destruction Completed By:
Printed Name Signature Date
Attachment A — Form 4 (Autho(ty to Destroy Records}
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
R ECEIV ED
AUTHORITY TO DESTROY OBSOLETE RMWS AM 9:16
The below -listed department records have been retained in accor6bh fft ithe
City's Records Management Program Policy and Procedures ands► K Qp e
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyedidisposed of.
Note Documents MY be reviewed for historical value and if applicable. retained in the archives.
Documents involved in iitigaiion or pending audit w�li not be destroved.
Department: Library
Division:
Record Series Tide
Same as Retention Schedu
Payroll Records
Vendor invoices - copies
Community Room Reservation fi
Linsco Private Ledger (LPL) Mo
Investment Statements (retaini
account summary page)
Department Head: Aa6
- Date: t
City Clerk: Date:
ConsQnt is hPrPhv niven to destrov the above -listed records:
*City
Desti
Printed Name Signature Date
Attachment A — Form 4 (Authority to Destroy Records)
`Signature certifies a City Attorney assessment that rewids are not relevant to existing or anticipated Ogetion.
City of Lodi
RECEIVED
The below -listed department records have been retained in accordance Q 8 -2 PM I: 56
City's Records Management Program Policy and Procedures and with applicaPY C L E R K
federal and state laws as set forth in the City of Lodi Retention Scheduled OF LODi
accordance with the City's Records Management
mothe Program, with the City Clerk and consent
City
the Department Head, and upon written approval
Attorney, these records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and if a licable retained in the archives.
nnruments involved in litigation or pending audit will not be destroyed.
Attachment A — Form 4 (Autho(ty to Destroy Records)
`Signature certifies a city Attorney assessment that records are not relevant to existing or anticipated litigallon.
City of Lodi
Department Head: 2
Date: Z Z`
City Cierk: Date:
Consent is hereby given to destroy the above -listed records:
*City Attorney:
Destruction Completed By:
Printed Name Signature Date
Attachment A— Form 4 (Authority to Destroy Records)
"Signature certifies a city Attorney assessment that records are not relevant to existing or anticipated litigation.
City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records have been retained in accordance with the
City's Records Management Program Policy and Procedures and with applicable
federal and state laws as set forth in the City of Lodi Retention Schedules. In
accordance with the City's Records Management Program, with the consent of
the Department Head, and upon written approval of the City Clerk and City
Attorney, these records will be properly destroyedidisposed of.
Note: Documents will be reviewed for historical value and if a livable retained in the archives.
Documents involved in litigation or pending audit will not be destroved.
Department Head: Date:! 3a/rz
City Clerk: Date:_
Consent is hereb iven to destro a above -listed records:
*City Attorney: Date:
Destruction Completed By:
Printed Name Signature Ua«
Attachment A — Form 4 (Authority to Destroy Records)
*signature certirtes a City Attomey assessment that records are not relevant to existing or anticipated litigation.
Record Series Title
(Same as retention schedule)
Accounts Payable Fmc Sweeper Contracts (2)
Accounts Payable Motorola Maintenance Agreement
Accounts Payable Motorola Radios - copies
Accounts Payable Motorola Radios - copies
Personnel Street Division Correspondence
Personnel Street Division Correspondence
Personnel Summer Laborers, Non -Returning
Personnel Water/Wastewater Division Correspondence
Materials & Contracts Asphalt
Materials & Contracts Slurry Seal
Materials & Contracts Slurry Seal
Materials & Contracts Slurry Seal
Streets/Sidewalks Accept improvements
Traffic Lane Line Painting
Traffic Lane Line Painting
Traffic Signal Maintenance
Traffic Signal Maintenance
Traffic Work Authorization
Traffic Work Authorization
Administration City Council Minutes -copies
94001
Material Bids & Notices
Material Bids & Notices
Accounts Payable Ireland Landscape Maintenance
Landscape Maintenance Contract Ireland Landscape
Landscape Maintenance Contract Ireland Landscape
94001
Landscape Maintenance Contract Ireland Landscape
MSC Decommissioned Shop
Street Alley & Parking Lot Annual Maintenance Study
1986-1992
Street Alley & Parking Lot Annual Maintenance Study
94001
Streets Neighborhood Watch Signs
MSC Decommissioned Shop
Tree Chips Mrs. Faust
1991
Tree Planting
94001
Tree Trimmers
MSC Decommissioned Shop
Tree Trimming Correspondence
1990
Tree Trimming Schedules
94001
Trees Spraying
MSC Decommissioned Shop
Trees Spraying
1991
Projects Miscellaneous
Eli
94001
Miscellaneous Catch Basin
Rainfall
MSC Decommissioned Shop
94001
1991
Accident Claims By City
94001
Accident Reports
MSC Decommissioned Shop
Accident Reports Claims Against City
1991
Accident Reports M Elson
94001
Accident Reports M Elson
MSC Decommissioned p
Accident Reports M Elson
1978
Accident Reports Max Nelson
tes of Records
From and to)
Storage Location Box -No.
994 and prior
MSC Decommissioned Shop
94001
1988
MSC Decommissioned Shop
94001
1989
MSC Decommissioned Shop
94001
1990
MSC Decommissioned Shop
94001
1990
MSC Decommissioned Shop
94001
1991
MSC Decommissioned Shop
94001
L994 and prior
MSC Decommissioned Shop
94001
1991
MSC Decommissioned Shop
94001
1986-1992
MSC Decommissioned Shop
94001
1990
MSC Decommissioned Shop
94001
1991
MSC Decommissioned Shop
94001
1992
MSC Decommissioned Shop
94001
1990
MSC Decommissioned Shop
94001
1990
MSC Decommissioned Shop
94001
1991
MSC Decommissioned Shop
94001
1990
MSC Decommissioned Shop
94001
1991
MSC Decommissioned Shop
94001
1990
MSC Decommissioned Shop
94001
1991
MSC Decommissioned Shop
94001
1976 1984Sho
MSC Decommissioned p
94007
1978
MSC Decommissioned Shop
94008
1981
MSC Decommissioned Shop
94008
1988 -1989
MSC Decommissioned Shop
94008
1982-1983
MSC Decommissioned Shop
94008
1983-1984
MSC Decommissioned Shop
94008
1985-1986
MSC Decommissioned Shop
94008
1973-1984
MSC Decommissioned Shop
94008
1984-1987
MSC Decommissioned Shop
94008
1987-1988
MSC Decommissioned Shop
94008
1979
MSC Decommissioned Shop
94008
1971-74
MSC Decommissioned Shop
94008
1980-1989
MSC Decommissioned Shop
94008
1979-1986
MSC Decommissioned Shop
94008
1975-1984
MSC Decommissioned Shop
94008
1976-1984
MSC Decommissioned Shop
94008
1984 -1987
MSC Decommissioned Shop
94008
1977
MSC Decommissioned Shop
94008
1985
MSC Decommissioned Shop
94008
1983-1984
MSC Decommissioned Shop
94008
1969
MSC Decommissioned Shop
94008
1972-1974
MSC Decommissioned Shop
94008
1975
MSC Decommissioned Shop
94008
1969
MSC Decommissioned Shop
94008
1970
MSC Decommissioned Shop
94008
1971
MSC Decommissioned Shop
94008
1970
MSC Decommissioned Shop
94008
FA
Record Series Title
Dates of Records
(from and to)
Storage Location
(Same as retention schedule)
1973
MSC Decommissioned ShopAdministration
Complaints &Claims
1974-1975
MSC Decommissioned ShopPaid
jeoxNo,Administration
P.W. Operating Budget
MSC Decommissioned ShopPaid
Gaims
1970
1971
MSC Decommissioned Shop
Claims
1974
MSC Decommissioned Shop
94008
Quarterly Report
1975 and prior
MSC Decommissioned Shop
94008
Quotes On Work &Material
1974
MSC Decommissioned Shop
94008
Appropriation Ledger
1975
MSC Decommissioned Shop 1
94008
Appropriation Ledger
1975
MSC Decommissioned Shop
94008
Personnel Mike Johnson
Personnel Neighborhood Youth Corps li Out Of School Program
1972-1973
MSC Decommissioned Shop
94008
1970-1972
MSC Decommissioned Shop
94008
Water & Sewer Operating Budget
1973-1974
MSC Decommissioned Shop
94008
Water & Sewer Operating Budget
1970
MSC Decommissioned Shop
94008
I Water Distribution Maintenance
i
1977-1978
MSC Decommissioned Shop
94010
Equipment Bids &Notices
1976-1981
MSC Decommissioned Shop
94010
Material
1979
MSC Decommissioned Shop
94010
Material Bids & Notices
1980-1987
MSC Decommissioned Shop
94010
Material Bids &Notices
1978 -1986
MSC Deco mmissioned Shop
94010
Money Deposited By Subdivisions
1986
MSC Decommissioned Shop
94010
Safety Audit
1982-1987
MSC Decommissioned Shop
94010
Asphalt Materials
1982 -1987
MSC Decommissioned Shop
94010
Asphalt Rejuvenating Materals
1975 -1984
MgDecomamissioneded Shop
94010
Leaf Cleanup Program
-1987
Mned Shop
94010
Liquid Asphalt Materials1982
1982Mned
Shap
94010
Pavement Evaluation
1982-1987
Mned Shop
94010
Rock &Sand Materials
MSC Deconed Shop
94010
Sidewalk Replacement1986
`
1982-1987
MSC Decommissioned Shop
94010
Slurry Seal Materials
1986-1987
MSC Decommissioned Shop
94010
Traffic Signal Maintenance
1969-1976
MSC Decommissioned Shop
94010
Trees
1975-1987
MSC Decommissioned Shop
94010
Trees Planting
1974-1977
MSC Decommissioned Shop
94010
Trees Removal
1985
MSC Decommissioned Shop
94010
Burn Permit -Weed Eradication
1970
MSC Decommissioned Shop
94010
Compost
Preventative Maintenance To New Construction
1986-1987
MSC Decommissioned Shop
94010
1973 -1985
MSC Decommissioned Shop
94011
I Operations Statements 1973-75
1974 -1977
MSC Decommissioned Shap
94015
Accidents - Claims Against City
-19$4
MSC Decommissioned Shop
94015.
Accidents -Claims Against City1979
1986
MSC Decommissioned Shop
94015
Accidents -Claims Against City
1974 -1977
MSC Decommissioned Shop
94015
Accidents -Damage To City Property
1979 -1980
MSC Decommissioned Shop
94015
Accidents - Damage To City Property
1975 -1982
MSC Decommissioned Shop
94015
City Clerk Insurance Correspondence
1976
MSC Decommissioned Shop
94015
Police Reports, No Action
1977
MSC Decommissioned Shop
94015
Police Reports, No Action
1979-1981
MSC Decommissioned Shop
94015
Police Reports, No Action
1975
MSC Decommissioned Shop
94026
Equipment Bids And Notices 1975
2
526 E. Lodi Ave. Landscape & Sprinkler Plans
Chamber Of Commerce Landscape & Sprinkler Plans
Cherokee Lane & Pine Street -Howard Clark Development
City Hall Landscaping
Landscape - Library Landscape Plans
Landscape American Auto Body Shop
Landscape Animal Shelter
Landscape Avenue Plaza
Landscape Ham Lane Median
Landscape Ham Lane Median Arundel Ct.-Century Blvd.
Landscape Ham Lane Median Arundel Ct.-Port Chelsea
Landscape Hutchins Street Planter
Landscape Plaza Liquor
Landscape Sanguinetti Park
Landscape Sears Parking lot-Jdm Landscaping
Landscape State Savings & Loan
Landscaping - Leland Court Landscape Agreement
Landscaping - Msc
Landscaping Lawrence Park Parking Lot Well Sets #19
Landscaping Maintenance Contract
Landscaping Maintenance Contract
Park Place Landscape -1041 S. Hutchins-Oskars Enterpris
Tokay Villa Landscape & Sprinkler Plans
United California Bank "Coe Landscaping"
1100 W. Tokay (Office Building.) Dean Robinson
6 Unit Apts. @ 1741 W. Lockeford St. - Albert Corss
Bader 3uilding-1217 W. Tokay St.
Beckman Ranch Unit #1
California Skate Buzz Oates Enterprises
Dok-Shoons Restaurant
Pnalich nak5 92 & #4
English Oaks Parks
Fanos Construction Fire Station #2
Farmers & Merchants Bank Vineyard Shopping Center
Fire Station No. 2
Laurence Park
Lyons Restaurant -200 Blk. So. School St.
Odama Building. -1124 W. Tokay St.
R & J Packing -48 E. Oak St.
River Oaks Subdivision V & Vi
St. Peters Lutheran Church -Oxford Way
Stone Brothers Lakewood Mall Fencing
3
1977
Record Series Title
Dates of Records
from and to)
Storage location
Box No.
MSC Decommissioned Shop
(Same as retention schedule)
MSC Decommissioned Shop
_
1978
MSC Decommissioned Shop
1978
MSC Decommissioned Shop
1980
MSC Decommissioned Shop
94026
MSC Decommissioned Shop
Equipment Bids And Notices 1980
1981
MSC Decommissioned Shop
94026
1978
Equipment Bids And Notices 1981
1982
MSC Decommissioned Shop
94026
MSC Decommissioned Shop
uipment Bids And Notices 1982
1983
MSC Decommissioned Shop
94026
1980
rEquipmentBids And Notices 1983
1980
MSC Decommissioned Shop
94026
MSC Decommissioned Shop
uioment Informal Bids &Quotes 1980
MSC Decommissioned Shop
1982
MSC Decommissioned Shop
526 E. Lodi Ave. Landscape & Sprinkler Plans
Chamber Of Commerce Landscape & Sprinkler Plans
Cherokee Lane & Pine Street -Howard Clark Development
City Hall Landscaping
Landscape - Library Landscape Plans
Landscape American Auto Body Shop
Landscape Animal Shelter
Landscape Avenue Plaza
Landscape Ham Lane Median
Landscape Ham Lane Median Arundel Ct.-Century Blvd.
Landscape Ham Lane Median Arundel Ct.-Port Chelsea
Landscape Hutchins Street Planter
Landscape Plaza Liquor
Landscape Sanguinetti Park
Landscape Sears Parking lot-Jdm Landscaping
Landscape State Savings & Loan
Landscaping - Leland Court Landscape Agreement
Landscaping - Msc
Landscaping Lawrence Park Parking Lot Well Sets #19
Landscaping Maintenance Contract
Landscaping Maintenance Contract
Park Place Landscape -1041 S. Hutchins-Oskars Enterpris
Tokay Villa Landscape & Sprinkler Plans
United California Bank "Coe Landscaping"
1100 W. Tokay (Office Building.) Dean Robinson
6 Unit Apts. @ 1741 W. Lockeford St. - Albert Corss
Bader 3uilding-1217 W. Tokay St.
Beckman Ranch Unit #1
California Skate Buzz Oates Enterprises
Dok-Shoons Restaurant
Pnalich nak5 92 & #4
English Oaks Parks
Fanos Construction Fire Station #2
Farmers & Merchants Bank Vineyard Shopping Center
Fire Station No. 2
Laurence Park
Lyons Restaurant -200 Blk. So. School St.
Odama Building. -1124 W. Tokay St.
R & J Packing -48 E. Oak St.
River Oaks Subdivision V & Vi
St. Peters Lutheran Church -Oxford Way
Stone Brothers Lakewood Mall Fencing
3
1977
MSC Decommissioned Shop
1977
MSC Decommissioned Shop
1977
MSC Decommissioned Shop
1980
MSC Decommissioned Shop
_
1978
MSC Decommissioned Shop
1978
MSC Decommissioned Shop
1983
MSC Decommissioned Shop
1978
MSC Decommissioned Shop
1978
MSC Decommissioned Shop
1978
MSC Decommissioned Shop
1978
MSC Decommissioned Shop
1977
MSC Decommissioned Shop
1978
MSC Decommissioned Shop
1979
MSC Decommissioned Shop
1978
MSC Decommissioned Shop
1980
MSC Decommissioned Shop
1980
MSC Decommissioned Shop
1980
MSC Decommissioned Shop
1982
MSC Decommissioned Shop
1982
MSC Decommissioned Shop
1984
MSC Decommissioned Shop
1977
MSC Decommissioned Shop
1978
MSC Decommissioned Shop
19719777
MSC Decommissioned Shop
1978
MSC Decommissioned Shop
1977
MSC Decommissioned Shop
1978
MSC Decommissioned Shot
1979
MSC Decommissioned Shot
1976
MSC Decommissioned Shot
1978
M_SC Decommissioned Shol
1978 r
MSC Decommissioned Shol
1978
MSC Decommissioned Shol
1982
MSC Decommissioned Shoff
1980
MSC Decommissioned Shol
1981
MSC Decommissioned Sho
1982
MSC Decommissioned Sho
1977
MSC Decommissioned Sho
1978
MSC Decommissioned Sho
1981
MSC Decommissioned Sha
1977MSC
Decommissioned Sha
1979
_ MSC Decommissioned Shc
1978
MSC Decommissioned Shc
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030
94030'.
94030
94030
94030
94030
Record. Series Title
Dates of Records
(from and to)
Storage Location
Box No.
(Same as retention schedule)
i979
MSC Decommissioned Shop
94030
iullivan-Newton Building: 1109 W. Tokay St.
MSC Decommissioned Shop
94030
iunwest Unit 2
1977
1979
MSC Decommissioned Shop
94030
Temple Baptist Church
1980
MSC Decommissioned Shop
94030
rhe 8aks Development
1979
MSC Decommissioned Shop
94030
Vienna &Association, Inc.
1977
MSC Decommissioned Shop
94030
Vienna Golden State Convalescent Hospital
MSC Decommissioned Shop
94030
Vineyard Shopping Center Mervyns
1980
MSC Decommissioned Shop
94030
Warehouse -322 No. Main St.
1977
1977
MSC Decommissioned Shop
94030
Westgate Cinema
1980
MSC Decommissioned Shop
94030
Uhls Property Drainage
1982
MSC Decommissioned Shop
94030
Well #19 Landscape
1986
MSC Decommissioned Shop
9403C
Well #6 Landscape
1979
MSC Decommissioned Shop
9403(
Well #7 Landscape
1974
MSC Decommissioned Shop
9403(
White Slough Paving
1985-1986
MSC Decommissioned Shop
94033
Administration Annual Report
1986-1987
MSC Decommissioned Shop
94033
Administration Annual Report
1984-1985
MSC Decommissioned Shop
94033
Administration Budget
1985-1986,
MSC Decommissioned Shop
94033
Administration Budget
1986-1987
MSC Decommissioned Shop
94033
Administration Budget
1987-1988
MSC Decommissioned Shop
94033
Administration Budget
1987-1988
MSC Decommissioned Shop
94033
Administration Budget
1988-1989
MSC Decommissioned Shop
94033
Administration Budget
1988-1989
MSC Decommissioned Shop
94033
Administration Budget
Administration Utility Coordinating Committee
1993
MSC Decommissioned Shop
94034
Finance Claim Vouchers - copies
Jan -June 1992
MSC Decommissioned Shop
94034
July - Dec 1992
MSC Decommissioned Shop
94034
Finance Claim Vouchers - copies
1991
MSC Decommissioned Shop
94034
Finance Construction Water Billing
1992
MSC Decommissioned Shop
94034
Finance Operations Statements
1992
MSC Decommissioned Shop
94034
Finance Petty Cash - copies
1992
MSC Decommissioned Shop
94034
Finance Septic Tank Operations Statements
1992
MSC Decommissioned Shop
94034
Finance Transfer Of Charges
1993
MSC Decommissioned Shop
94034
Finance Transfer Station Dump Fees/Accounts Payable
1992
MSC Decommissioned Shop
94034
Finance Travel Claims - copies
1990-1991
MSC Decommissioned Shop
94034
Finance Water/Wastewater Budget
1989 -1991
MSC Decommissioned Shop
94034
Finance Water/Wastewater Inventory
1993 and prior
MSC Decommissioned Shop
94C
Ireland Landscape Maintenance
1994 and prior
MSC Decommissioned Shop
94C
Lagorio Communications
1994 and prior
MSC Decommissioned Shop
94C
Motorola - Radios
1993/94
MSC Decommissioned Shop
94C
Leaf Removal
1993 and prior
MSC Decommissioned Shop
94C
Radio Service Tags
1993 and prior
MSC Decommissioned Shop
94C
Radio Service Tags Water/Wastewater
1994 and prior
MSC Decommissioned Shop
94C
Radio System Purchase
1994 and prior
MSC Decommissioned Shop
94C
Correspondence -Traffic
1993
MSC Decommissioned Shop
94C
Lane Line
1992
MSC Decommissioned Shop
94C
Reflective Sign Survey �
1993
MSC Decommissioned Shop
94C
S
Reflective Sign urvey
4
Record Series Title
Dates of Records
(from and to)
Storage Location Box No.
(Same as retention=schedule)
MSC Decommissioned Shop
94C
1994
Traffic Signal Maintenance
1994
MSC Decommissioned Shop
94C
Traffic Work Authorization
1999
MSC Decommissioned Shop
96A
Petty Cash - copies
MSC-Decommissioned Stop--
ConstructionWater Billing
1999
MSC Decommissioned Shop
96A
Operations Statements
1998
MSC Decommissioned Shop
96A
Permits
1998
MSC Decommissioned Shop
g
Mission Uniform Service Uniform Contract
1994-1997
MSC Decommissioned Shop
97B
Safety Training Verification (St Div)
MSC Decommissioned Shop
97B
Safety Training Verification (WWW)
1994-1997
MSC Decommissioned Shop
97B
Safety Training Verification (White Slough)
1994-1997
MSC Decommissioned Shop
97B
1994-1997
Landscape Maintenance
1997-1998
MSC Decommissioned Shop
978
Landscape Maintenance .
1997
MSC Decommissioned Shop
97B
Traffic Signal Maintenance
1997
MSC Decommissioned Shop
976
Traffic Work Authorizations
Jan-Jun 1997
MSC Decommissioned Shop
97D
City Council Agenda/Minutes - copies
July - Dec 1997
MSC Decommissioned Shop
97D
City Council Agenda/Minutes - copies
MSC Decommissioned Shop
97D
Confidential Claims -copies
1997
1996
MSC Decommissioned Shop
97D
Miscellaneous Police Reports
1997
MSC Decommissioned Shop
97D
Utility Coordinating Committee
Jan -June 1997
MSC Decommissioned Shop
97D
Claim Vouchers - copies
July - Dec 1997
MSC Decommissioned Shop
97D
Claim Vouchers -copies
1997
MSC Decommissioned Shop
97D
Petty Cash
1995-1996
MSC Decommissioned Shop
97D
Special Allocation
Jan -June 1997
op
MSC Decommissioned Shop
97D
Travel Claims
July - Dec 1997
MSC Decommissioned Shop
97D
Travel Claims
1994-1995
MSC Decommissioned Shop
97D
Curb, Gutter, Sidewalk
Decommissioned Shop
97D
Leaf Removal
2E#EEEEMSC
ed Shop97D
Slurry SealFlood
Shop
97D
Watch1996-19ed
1995-1997
MSC Decommissioned Shop
98A
Water/Wastewater Inventory
12/1994-12/1995
MSC Decommissioned Shop
98A
Correspondence
1982-1995
MSC Decommissioned Shop
98A
Rates & Fees (Water/Sewer)
MSC Decommissioned Shop
98A
Self-Monitoring Reports
1997
1997
MSC Decommissioned Shop
ggA
Permit -copies
1988-1992
MSC Decommissioned Shop
98A
Violations —Newspapers
Jan-June 1997
MSC Decommissioned Shop
98A
Violations
July-Dec 1997
MSC Decommissioned Shop
Violations
1999
MSC Server Room
ggA
Utility Coordinating Committee 1999
1999
MSC Server Room
99A
Site Plan & Architectural Review Committee
MSC Server Room
99A
Storm Pumping Facilities Log
1991-98
June-Dec 1999
MSC Server Room
99A
City Council Minutes copies
Jan-June 1999
MSC Server Room
ggA
Claim Vouchers - copies
July-Dec 1999
MSC Server Room
99A
Claim Vouchers - copies
Jan-June 1999
MSC Server Room
99A
Travel Claims - copies
July-Dec 1999
MSC Server Room
99A
Travel Claims - copies
5
Record Series Title
Dates of Records
(from and to)
Storage location
Box No.
(Same as retention schedule)
MSC Server Room
99A
1999
Petty Cash - copies
1998
MSC Server Room
99A
' Construction Water Billing1998
MSC Server Room
99A
Operations Statements
1998
MSC Server Roam
99A
Permits1995
MSC Server Room
99A
Mission Uniform Service Uniform Contract
Jan-June 2000
MSC Server Room
996
City Counci Agenda/Minutes - copies
July-Dec 2000
MSC Server Room
99B
City Counci Agenda/Minutes - copies
2000
MSC Server Room
99B
Site Plan & Architectural Review Comm2000
MSC Server Room
99B
Utility Coordinating CommitteeMSC
Jan-June 2000
Server Room
99B
I Claim Vouchers - copies
July-Dec 2000
MSC Server Room
99B
Claim Vouchers - copies
1999
MSC Server Room
996
Construction Water Billing
1999
MSC Server Room
996
Operations Statements2000
MSC Server Room
996
Petty Cash - copies
1997-98
MSC Server Room
99B
Special Allocations
Jan-June 2000
MSC Server Room
998
! Travel Claims -copies
July-Dec 2000
MSC Server Room
996
Travel Claims -copies1999
MSC Server Room
996
Lane Line Contract
MSC Server Room
99C
Confidential Claims - copies
1999
1998
MSC Server Room
99C
Street Encroachment Violations1999
MSC Server Room
99C
Slurry Seal Contract
2000
MSC Server Room
2000A
Confidential Claims - copies
2000
MSC Server Room
2000A
Efficiency Committee
2000
MSC Server Room
2000A
Miscellaneous Police Reports
2000
MSC Server Room
2000A
Y2K Preparedness2000
MSC Server Room
2000A
I Construction Water Billing
2000
MSC Server Room
2000A
Operations Statements
2000
MSC Server Room
2000A
Petty Cash
1999-2000
MSC Server Room
2000A
Special Allocations
1993-1996
MSC Server Room
20008
Furniture & File Cabinets
1996-1998
MSC Server Room
2000B
Equipment-Time Clock
1996-1998
MSC Server Room
20008
Parade of Lights
1991-1996
MSC Server Room
2000B
Administration-Calendars
1993
MSC Server Room
20006
Finance-Transfer of Charges1989-1992
MSC Server Room
20008
Health &Safety-Hit &Run
1989_1992
MSC Server Room
20008
Health &Safety- Hit &Run
1981-1986
MSC Server Room
20008
Health & Safety Safety Shirts
1991-1996
MSC Server Room
20008
WWW-CWPCA. Address Roster
1991-1994
MSC Server Room
20006
WWW-CWPCA Form Project
1988
MSC Server Room
20008
WWW-Break-ins
1996-1999
MSC Server Room
20006
WWW-Retired Water Conservation Officers
2000C
1987-1993
MSC Server Room
' Health & Safety-Chemical Containers
1991-94
MSC Server Room
2000C
Health & Safety -Back Braces
2000
MSC Server Room
2000C
Streets- Materials &Contracts -Slurry Seal
MSC Server Room
2000C
Streets- Encroachment Violations
1899
6
Record Series Title
Dates of Records
(from and to)
Storage Location
Box No.
(Same as retention schedule)
MSC Server Room
2000C
Street- Encroachments Violations
2000
1994-1998
MSC Server Room
2000D
Street -Correspondence
1997%98
MSC Server Room
2000D
Street -Thin Overlay/Paving
1998/99
MSC Server Room
2000D
Street-Landscape Maintenance
1999/00
MSC Server Room
2000D
Street-Landscape Maintenance
1989
MSC Server Room
2000D
Street-Carnegie Forum
1992
MSC Server Room
2000D
Street -Tree City USA Certification
MSC Server Room
2000D
Street-Legion/Lawrence Parks Tree Trimming
�1991-1996
2000
MSC Server Room
2000D
Forester (Tree Operations Supervisor)
Street-Urban
1999
MSC Server Room
2000E
Personnel-M&O Compensation Study 1999
MSC Server Room
2000F
Personnel-Tree Trimmer Job Analysis
1999
MSC Server Room
2000F
Street-Neighborhood Watch Signs
1999
MSC Server Room
2000E
I Street-Abandoned Vehicles
1999
1999-2000
MSC Server Room
2000F
Street-Asphalt 1999-2000
Jan-June 2001
MSC Server Room
2001A
Admin-Travel Claims - copies
Jul-Dec 2001
MSC Server Room
2001A
Admin-Travel Claims - copies
1997-1999
MSC Server Room
2001A
Street-Leaf Removal
j
1999
MSC Server Room
2001A
Street-Permits - copies
2000
MSC Server Room
2001A
Street-Traffic Signal Maintenance
2000
MSC Server Room
2001A
Street-Traffic Work Authorization - copies
MSC Server Room
2001A
Street-Traffic Work Authorization - copies
2001
Admin-City Council Agenda Minutes - copies
Jan-June 2001
MSC Server Room
20018
20018
July-Dec 2001
MSC Server Room
Admin-City Council Agenda Minutes - copies
Jan-June 2001
MSC Server Room
2001B
j Admin-Finance Claim Vouchers - copies
July-Dec 2001
MSC Server Room
2001B
Admin-Finance Claim Vouchers - copies
MSC Server Room
20016
Admin-Finance-Construction Water
2000
MSC Server Room
2001B
Street-Asphalt-Materials and Contracts
2000
MSC Server Room
20018
Street-Encroachments-Tree Permits
2000
MSC Server Room
2001B
j Street-Encroachments-Permits
2000-01
MSC Server Room
2001B
' Street-Traffic Signal Maintenance
2001
2001-2002
MSC Server Room
2001C
Admin-Misc. Police Reports - copies
July-Dec 2001
MSC Server Room
2001C
Admin-City Council Agenda/Minutes -copies
Jan June 2001
MSC Server Room
2001C
j Admin Finance Claim Vouchers - copies
July-Dec 2001
MSC Server Room
2001C
I Admin Finance Claim Vouchers -copies
MSC Server Room
2001C
Street-Trees/landscape-Trim, Grind, Tree Removal 2001
2001
Jan-June June 2002
MSC Server Room
2001D
Admin-Finance Claim Vouchers - copies
July-Dec 2002
MSC Server Room
2001D
Admin-Finance Claim Vouchers - copies
Jan June 2002
MSC Server Room
2001D
Admin-Finance Travel Claims - copies
2001
MSC Server Room
2001D
Admin-Finance-Petty Cash - copies
MSC Server Room
2001D
Admin-Finance Construction Water Billing
2001
MSC Server Room
2001D
Admin Finance-Operation Statements
2001
Jan-June 2002
MSC Server Room
2001D
Admin -city Council Agenda Minutes -copies
July-Dec 2002
MSC Server Room
2001D
Admin-City Council Agenda Minutes - copies��,
1999-2001
MSC Server Room
2001D
Admin-Parade of Lights 1999-2001
MSC Server Room
2001D
Admin Confidential Claims - copies
2001
7
Record Series Title
Dates of Records
(Same as retention schedule)
(from and to)
Storage Location
Box No.
A/P Finance-Ameripride Uniform Service -Copies
2001 and prior
P
MSC Server Room
2001E
2001 and prior
MSC Server Room
2001E
A/P Finance -Bay Alarm - Copies
A/P Finance -California, State Of-Kettleman Ln Maint. - Copies
2001 and prior
MSC Server Room
2001E2001E
A/P Finance -California Waste Removal Systems - Copies
2001 and prior
MSC Server Room
A/P Finance -Camellia Valley - Copies
2001 and prior
MSC Server Room
2001E
A/P Fi na nce-Ca rrows/G race Restaurant -Copies
2001 and prior
MSC Server Room
2001E
A/P Finance-Carrows Restaurant (Restaurant Enterprise Group) -
2001 and prior
MSC Server Room
2001E
Copies
A/P Finance -Central Valley Waste Services -Copies
2001 and prior
MSC Server Room
2001E
A/P Finance-Famillian Supply -Copies
2001 and prior
MSC Server Room .
2001E
A/P Finance -Ireland Landscape Maint Contract - Copies
2001 and prior
MSC Server Room
2001E
A/P Finance -Kennedy Jenks -Copies
2001 and prior
MSC Server Room
2001E
A/P Finance -Lyons Restaurant -Copies
2001 and prior
MSC Server Room
2001E
A/P Finance-Omer's Purchase Orders -Copies
2001 and pr
MSC Server Room
2001Eior
i
A/P Finance -Safety Kleen - Copies
2001 and prior
MSC Server Room
2001E
A/P Finance -Simplex - Timeclock Maint -Copies
2001 and prior
MSC Server Room
2001E
A/P Finance -Super Plumbing - Copies
2001 and prior
MSC Server Room
2001E
A/P Finance -Valley Industrial Services - Copies
2001 and prior
MSC Server Room
2001E
2000
MSC Server Room
2001F
Street -Lane Line
2000
MSC Server Room
2001E
Street -Chip Seal
2001
MSC Server Room
2001E
iStreet
Street -Slurry Seal
2001
MSC Server Room
2001E
-Encroachment Violations
2001
MSC Server Room
2001F
Street-Trees/Landscaping-North School Street Sycamore Tree Trin
i2001
Street-Trees/Landscaping-Mistletoe/Sycamore Tree Trimming
MSC Server Room
2001F
i
2000-2001
MSC Server Room
2001E
Health & Safety -Incident Reports
A/P Finance -Invoice Copies A -Z Thru 6/02
2002
MSC Server Room
2002A
A/P Finance-Ameripride Uniform - Copies
2002
MSC Server Room
2002A
A/P Finance -Lyons Restaurant - Copies
2002
MSC Server Room
2002A
A/P Finance -Network Paradigms 1/2000 - Copies
2000
MSC Server Room
2002A
i
2002
MSC Server Room
2002A2002A
A/P Finance -Pinpoint -Copies
2002
MSC Server Room
�
A/P Finance-P.E. O'hair - Copies
1999
MSC Server Room
2002A
A/P Finance -Radio Service Tags Thru 1999 - Copies
A/P Finance -Redwing - Safety Boots - Copies
2002
MSC Server Room
2002A
2002
MSC Server Room
2002A
A/P Finance -Valley Electric -Copies
Room
20028
i
2002
Confidential Claims -copies
2002
Server Room
20028
Confidential Claim - Auzalia Uz (105 Otta Drive) - copies
2002
Server Room
20028
Police Reports (Mist) copies
2002
3SCServer
Server Room
20028
Construction Water Billings
Server Room
2002B
Operation Statements2002
2002
Server Room
20026
Petty Cash -copies
Jan -June 2002
Server Room
20028
Travel Claims - copies
July - Dec 2002
MSC Server Room
20026
Travel Claims -copies
2002
MSC Server Room
20026
Slurry Seal
2002
MSC Server Room
20026
Encroachment Permits -copies
2002
MSC Server Room
20026
Lane Line
8
Record Series Title
Dates of Records
( from and to)
Storage Locationt2002B
2003A2003A
(Same as retention schedule)
Jul 2002 - June 2003
MSC Server Room
Joe Hassan Invoices - Copies
2002
MSC Server RoomTraffic
2003A
Signal Maintenance
2002
MSC Server RoomGroundwater
2003A
Traffic Work Authorizations
200Server
Room
Banking Authority Information•
Jul 2002 - lune 2003
MSC Server Room
2003A
United Rental Invoices -Copies
2002
MSC Server Room
2002C
Encroachment Violations
2002
MSC Server Room
2002C
Maintenance Superintendents Association Conference
July - Dec 2003
MSC Server Room
2003B
City Council Agenda/Mins - copies
2001
MSC Server Room
2002C
Safety Traffic Signage
2002
MSC Server Room
2002C
Landscape Maintenance Specs
2002
MSC Server Room
2002C
Hutchins Street Median Landscape/Irrigation
2003
MSC Server Room
2002C
Operation Statements
2001-2002
MSC Server Room
20038
Asphalt
Jan June 2003
MSC Server Room
2003B
Misc Invoice Copies A -Z -Copies
Jul 2002 - June 2003
MSC Server Room
2003A
Alpine Controls Invoices - Copies
Jul 2002 - June 2003
MSC Server Room
2003A
Alamo Alarm Co Invoices - Copies
Jul 2002 -June 2003
MSC Server Room
2003A
California Waste Removal Systems Invoices - Copies
Jan - Feb 2001
MSC Server Room
2003A
Central Valley Waste Invoices - Copies
Jul 2002 -June 2003
MSC Server Room
2003A
Delta Wireless Service Tags /Invoices -Copies
Jul 2002 -June 2003
MSC Server Room
2003A2003A
Jul 2002 - June 2003
MSC Server Room
Joe Hassan Invoices - Copies
Jul 2002 -June 2003
MSC Server Room
2003A
Popuch Concrete Invoices -Copies
2003A
Jul 2002 -June 2003
MSC Server Room
Unifirst Invoices - Copies
Jul 2002 - lune 2003
MSC Server Room
2003A
United Rental Invoices -Copies
Jan -June 2003
MSC Server Room
2003B
City Council Agenda/Mins - copies
July - Dec 2003
MSC Server Room
2003B
City Council Agenda/Mins - copies
Jan -June 2003
MSC Server Room
20038
Claim Vouchers - copies
July - Dec 2003
MSC Server Room
20036
Claim Vouchers - copies
2003
MSC Server Room
2003B
Construction Water Billings
2003
MSC Server Room
20038
Operation Statements
2003
MSC Server Room
20038
Petty Cash - copies
Jan June 2003
MSC Server Room
2003B
Travel Claims -copies
July - Dec 2003
MSC Server Room
20038
Travel Claims -copies
2002-2003
MSC Server Room
2003C
Asphalt
2003
MSC Server Room
2003C
Slurry Seal
2003
MSC Server Room
2003C
Traffic Signal Maintenance
2003
MSC Server Room
2003C
Traffic Work Authorizations
2003
MSC Server Room
2003C
Landscape Maintenance
2002-2003
MSC Server Room
2003C
Incident Reports
1996-1999
MSC Server Room
2003C
Correspondence - General Personnel
Room
2003D
2003
MSC Server
Confidential Claims - copies
2003
MSC Server Room
2003D
Encroachment Permits - copies
Jan -June 2003
MSC Server Room
2003D
Encroachment Violations
July - Dec 2003
MSC Server Room
2003D
Encroachment Violations
1998-2003
MSC Server Room
2003D
Curb, Gutter & Sidewalk Correspondence
MSC Server Room
2003D
Subdivision Improvements
1995-2003
MSC Server Room
2003D
2003
Lane Line
Jan -June 2004
MSC�ServerRoom
2004A
City Council Agenda/Minutes -copies
July - Dec 2004
MSCRoom 7T
2004A
City Council Agenda/Minutes - copies
Y
Record Series Title
(Same as retention sche
Police Reports (Misc) - copies
Claim Vouchers - copies
Claim Vouchers - copies
Construction Water Billings
Operation Statements
Petty Cash
Travel Claims - copies
Travel Claims - copies
ment Permits -
Cape Seal
Sidewalk Repair Program & Misc. Concrete Work
Traffic Signal Maintenance
Traffic Work Authorizations
Confidential Claims - copies
Utility Coordination Committee
Utility Coordination Committee
Slurry Seal
Encroachment Violations
Encroachment Violations
City Council Agenda/Minutes - copies
City Council Agenda/Minutes - copies
Police Reports (Miscellaneous) - copies
Claim Vouchers - copies
Claim Vouchers - copies
Landscape Maintenance
Landscape Maintenance (Lwr Sacto Rd & Adjacent Non -Tu
Landscape Maintenance (Turf and Miscellaneous)
Landscape Maintenance (Cherokee Lane & Adjacent Non-
Sidewalk Repair Program & Miscellaneous Concrete Work
Confidential Claims - copies
vNci auvn .+
Petty Cash - copies
Travel Claims - copies
Travel Claims - copies
Tree Removal, Trim & Grind
Encroachment Permits - copies
Encroachment Violations
Encroachment Violations
Safety Training Verification - Water/Wastewater
Adopt -A -Street Applications
Adopt -A -Street Established Areas
Adopt -A -Street
[Adopt -A-Street Waiting List/Applications
Dates of Records,
(from and to)
Storage Location
I Box No.
2003-2004
MSC Server Room
2004A
Jan - June 2004
2004A
July - Dec 2004
gMSCServerRoom
Room
2004A
2004
Room
2004A
2004
Room
2004A
2004
MSC Server Roam
2004A
Jan -June 2004
MSC Server Room
2004A
July -Dec 2004
MSC Server Room
2004A
2004
MSC Server Room
20046
2003-2004
MSC Server Room
20048
2004
MSC Server Room
2004B
2003-2004
MSC Server Room
2004B
2004
MSC Server Room
20048
2004
MSC Server Room
I 20048
2004
MSC Server Room
2004C
2001-2003
MSC Server Room
2004C
2003-2004
MSC Server Room
2004C
2004-2005
MSC Server Room
2004C
2004
MSC Server Room
2004C
Jan -June 2004
MSC Server Room
2004C
July - Dec 2004
MSC Server Room
2004C
Jan - June 2005
MSC Server Room
2005A
July - Dec 2005
MSC Server Room
2005A
2005
MSC Server Room
2005A
Jan - June 2005
MSC Server Room
2005A
July - Dec 2005
MSC Server Room
2005A
2004
MSC Server Room
200SA
2005
MSC Server Room
2005B
2005
MSC Server Room
2005B
2005
MSC Server Room
2005B
2004-2005
MSC Server Room
2005B
2005
MSC Server Room
2005C
2005
MSC Server Room
2005C
2005
MSC Server Room
2005C
Jan - June 2005
MSC Server Room
2005C
July - Dec 2005
MSC Server Room
2005C
2002-2005
MSC Server Room
2005C
2005
MSC Server Room
2005C
Jan - June 2005
MSC Server Room
I 2005C
July - Dec 2005
MSC Server Room
2005C
1998-2004
MSC Server Room
2005D
1994-2000
MSC Server Room
2005D
1994-2000
MSC Server Room
2005D
1994-2000
MSC Server Room
2005D
1994-2000
MSC Server Room
2005D
10
Record Series Title
(Same as retention schedule)
Safety Training Verification - Street
Asphalt
Sidewalk Repair Program & Misc Concrete Work
Storage location
Construction Water Billing 2d05
Landscape Maintenance 2005 (Revised)
Lodi Consolidated Landscape Assessment Dist 2003-1 2005
Lane Line 2005
Traffic Signal Maintenance 2005
City Council Agenda/Minutes - copies
City Council Agenda/Minutes - copies
Misc. Police Reports - copies
Claim Vouchers - copies
Claim Vouchers - copies
Construction Water Billing
Operation Statement
Petty Cash - copies
Travel Claims - copies
Travel Claims - copies
Encroachment Permits - copies
Encroachment Violations
Encroachment Violations
Traffic Work Authorizations
Lodi Consolidated Landscape Assessment District 2003-1
Tree Trimming
2005E
City Council Agendas/Minutes - copies
City Council Agendas/Minutes-copies
Claim Vouchers - copies
Claim Vouchers - copies
Claims & Travel Claims Log
Construction Water Billing
Operation Statement
Petty Cash - copies
2006A
Travel Claims - copies
MSC Server Room
Travel Claims -copies
Jan - June 2006
MSC Server Room
2006A
Restroom/Locker Room Expansion
MSC Server Room
Thin Overlay Paving
2006
Thin Overlay Paving
2006A
Illegal Dumping
MSC Server Room
Encroachment Permits - copies
2006
Encroachment Violations
20066
Encroachment Violations
MSC Server Room
"EI Nino" Flood Watch
July - Dec 2006
Radio Maintenance
2006B
Community Action Team
MSC Server Room
Correspondence (WWW)
Dates of Records
(from and to)
Storage location
Box No.
1998-2000
MSC Server Room
2005D
2005-2006
MSC Server Room
2005D
2005-2006
MSC Server Room
2005D
2005
MSC Server Room
2005E
2005
MSC Server Room
2005E
2005
MSC Server Room
2005E
2005
MSC Server Room
2005E
2005 1
MSC Server Room
2005E
Jan - June 2006
MSC Server Room
2006A
July - Dec 2006
MSC Server Room
2006A
2006
MSC Server Room
2006A
Jan - June 2006
MSC Server Room
2006A
July -Dec 2006
MSC Server Room
2006A
2006
MSC Server Room
2006A
2006
MSC Server Room
2006A
2006
MSC Server Room
20066
Jan -June 2006
MSC Server Room
2006B
July - Dec 2006
MSC Server Room
2006B
2006
MSC Server Room
2006B
Jan -June 2006
MSC Server Room
2006B
July - Dec 2006
MSC Server Room
20068
2006
MSC Server Room
2006B
2005-2006
MSC Server Room
2006B
2006
MSC Server Room
2006B
Jan - June 2007
MSC Server Room
2007A
July - Dec 2007
MSC Server Room
2007A
Jan -June 2007
MSC Server Room
2007A
July - Dec 2007
MSC Server Room
2007A
2002-2004
MSC Server Room
2007A
2007
MSC Server Room
2007A
2007
MSC Server Room
2007A
2007
MSC Server Room
2007A
MSC Server Room
2007A
&an-June)2007
- De007
MSC Server Room
2007A
2005
MSC Server Room
2007B
1999-2001
MSC Server Room
2007B
2001-2002
MSC Server Room
20078
2004 - 2007
MSC Server Room
20078
2007
MSC Server Room
2007B
Jan -June 2007
MSC Server Room
2007B
July - Dec 2007
MSC Server Room
2007B
1997-1998
MSC Server Room
2008A
2000
MSC Server Room
2008A
2001
MSC Server Room
2008A
1996-2004
MSC Server Room
2008A
11
Record Series Title
(Same as retention schedule)
MSA Conference
MSA Minutes&Correspondence
MSA Membership
Uniforms (City Hall PW File)
Uniforms
Uniforms
Delta Wireless and Lagorio
Budget Docs
Alternative Work Programs/Sources
Standby Generators
Cape Seal
Landscape Maintenance -Group B
Lodi Consolidated Landscape Assessment District 2003-1
Traffic Work Authorizations
City Council Agenda/Minutes - copies
City Council Agenda/Minutes - copies
Claim Vouchers -copies
Claim Vouchers - copies
Operation Statements
Petty Cash - copies
Travel Claims - copies
Travel Claims - copies
Dates of Records
(from and to)
Storage Location
Box No.
2002
EMSCrver Room
20U8A
1991-2008
rver Room
2008A
1997-2009
MSC Server Room
2008A
1994-2002
MSC Server Room
2008B
1992 - 2003
MSC Server Room
20088
2003 - 2004
MSC Server Room
20088
1998-2001
MSC Server Room
20088
1997-2007
MSC Server Room
20088
1996-2007
MSC Server Room
2008C
1991-2007
MSC Server Room
2008C
2006-2007
MSC Server Room
2008C
2006-2007
MSC Server Room
2008C
2007-2008
MSC Server Room
2008C
2007
MSC Server Room
2008C
Jan -June 2008
MSC Server Room
2008E
July - Dec 2008
MSC Server Room
2008E
Jan -June 2008
MSC Server Room
2008E
July - Dec 2008
MSC Server Room
2008E
2008
MSC Server Room
2008E
2008
MSC Server Room
2008E
Jan -June 2008
MSC Server Room
2008E
July - Dec 2008
MSC Server Room
I 2008E
12
City of Lodi
The below -listed department records have been Procedures andained in rdance with the
with applicable
City's Records Management Program Policy an
federal and state laws as set forth in the C•ewith theof Lodi Retntion hconsient of
accordance with the City's Records Management Programroyal of the City Clerk and City
the Department Head, and upon written app
Attorney, these records will be properly destroyed/disposed of.
Note: Documents wu► ue rev�ewGu Jul I��--
Documents involved in litigation or pending audit wiil not be destroyed.
on Date:
Date: TBD
Division: City Attorney
rJupal—.-,- - -'., -
Box
Record Series Title
Dates of Records
Storage Location
(Same as Retention Schedule)
(From and To)
Date files closed
Massage Parlor
1999-2004
City Hall Vault
Violations
1980
-2009
City Hall vault
Misc. Correspondence
2006-2009
200
City Hall Vault,
Litigation Cases
2008-2009
City Hall Vault
Pitchess Motions
Misc. Code
2009
City Hall vault
Enforcement/Public
Nuisance issues
Department Head..,
Date:
City Clerk:
Consent is hereby given to destroy the above -listed records:
=
Date:__.,C An i
'City Attorney:
Destruction Completed By:
Signature Date
Si
Printed Name g
Attachment A - Form 4 (Authority to Destroy Records)
'signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
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City of Lodi
AUTHORITY TO DESTROY OBSOLETE RECORDS
The below -listed department records d Procedures and with ve been app/ cable federalained in dance and state laws as h the re forth in he
Management Program Policy an
City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the
consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these
records will be properly destroyed/disposed of.
Note: Documents will be reviewed for historical value and if a ►icable retained in the archives.
Documents involved in IN ation or endin audit will not be des r o Red No of Pages: Proposed Destl
apartment: Date: te: 3I3V2012
t Clerk 1!31/2012 Unknown
vision: Elections and Operations Prepared By: Randi Joh Signatu
Record Series Title
Dates of Records
Storage Location Box NO.
Same as Retention Schedule
(From and To
OPERATIONS:
City Clerk/City Council Calendars
2009 and prior
records listed are
cur Not Applicable
currently stored n the
(GC 34090 et seq. — 2 years)
Ctty Clerks
Office and/or vaults.
City Clerk/City Council Travel
2009 and prior
GC 34090 et seg. — 2 ears
City Clerk/City Council
2010 and prior
Departmental Budget Copies
GC 34090 et se . — Supersede
City Clerk/City Council General
2009 and prior
Correspondence
GC 34090 at seq. — 2 ears
City Council Regular I Special
2009 and prior
Meeting Packets
(Available in e -Records) (GC 34090 at
seg. — 2 ears
Shirtsleeve Session Meeting
2009 and prior
Packets
(Available in e -Records) (GC 34090 et
seg, — 2 ears
Regular/Special/Shirtsleeve
2010 and prior
Session Meeting Tapes
AudioNideo
GC 34090.7 —Current + 3 months
Hardcopy Closed Session
2009 and rior
p
Minutes
(GC 34090, 34090.5) (All Closed Session
Minutes Ke t Electronically)
Board, Committee, Commission
2006 and prior
Applications and Correspondence
— Selected
(GC 34090, 40809 — Term + 5 years)
Previous Office Holders Only)
Board, Committee, Commission
2009 and prior
Applications and Correspondence
— Not Selected
GC 34090 — Close + 2 ears
Legal Advertising/Proof of
200 aand.p(ior
t
Publications
(CCP 343, 349 et seq., GC 991.2, 34090
j
— 4 ears
Petitions to Legislative Body
2010 and prior
GC 6253, 50195 —Current + 9 ea
Public Hearing Notices
2009 and prior
Attachment A — Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.
I
i
I
City of Lodi
— c yva' w Records Act Requests
2009 and prior090
- 2 earsts from City Council Public
2009 and priorgs
– Water t Wastewater /ic
2002 and rl0f
p
irGuav
Utility Rates090
- 2 earssts from City Council Public
2009 and priorngs
– All Other090
2006 and pric
- 2 ars Abatement Files
2009 and prior090
- Closed + 2 Years)
2008 and pric
Election Calendars 2008 and prior
GC 34090 at seq. - Election + 2 yearjs
Certificates of Election
2006 and prior
p
(GC 81009 - Term + 4 years)
Previous Office Holders Ont
Campaign Disclosure Statements,
2002 and rl0f
p
General Purpose Committees
GC 81009 - Election + 7 ears
Campaign Disclosure Statements,
2004 and prior
Non -Elected
2006 and pric
GC 81009 - Election + 5 ears
Statements of Economic Interest
2005 and prior
– Administration/Employees
2008 and pric
FPPC opinions - Current + 5 ears
statements of Economic Interest
2002 and prior
– Elected
(GC 81009 - Term + 7 years) (Previous
Office Holders Only)
Statements of Econ=,ears
2004 and prio
– Non -Elected
GC.81009 - Election +
Candidate Statements
2006 and prio
GC 81009 - Election + 4 ears
Nomination Papers – Elected
2006 and pric
(EC 17100, GC 81009 - Election + 4
ears
Nomination Papers – Non -Elected
2008 and pric
(EC 17100, GC 81009 - Election + 2
ears
Notices and Publications
2008 and pric
GC 34090 - Election + 2 ears
2004 and pric
Oaths of Office
(GC 34090, 29 USC 113 - Term + 6
ears
Petitions – Initiatives, Recalls,
2009 and prig
Referendums
(EC 14700, 17200, 17400, GCY;".
3756.8 - Election + 8 month
Department Head: �"'�%� — Date:_,,,Lta�
City Clerk: Date:______.__._ -
Consent is he n to destroy the above -listed records:
*City Attor y:
Destruction �etY
Si nature Date
Printed Name g
Attachment A - Form 4 (Authority to Destroy Records)
*Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.